Jobs at International Alert

The Finance Officer will:

• Manage the finance, administration and operations procedures
• Supervise and manage the performance of relevant staff
• Support other sub-offices in financial and operational matters.
• Other relevant tasks as required by the line manager

Manage the finance, administration and Operations procedures of Alert offices

• Ensure total compliance with Alert policies, donor regulations, and national law in all finance, administration processes
• Prepare fund requests for Alert office running costs and service providers in a timely manner
• Review all staff activity and travel expenditure requests and advance retirements for processing
• Maintain the petty cash of the office assigned.

Supervise and Manage performance of office staff ​

• Line manage staff under supervision, in line with Alert’s performance management policy (PMP).
• Ensure the work of the staff under supervision is conducted with quality and in compliance by ensuring adequate onboarding and coaching
• Develop capacity building plan for supervisees.

Support other sub-offices in financial and operational matters

• Liaise with suppliers/service providers in the region to support procurement and operational processes for Alert office
• Organise logistical arrangements for staff travelling interstates for official purposes
• Review, approve and support procurement processes within level of authority (see Finance and Procurement manuals)
• Conduct audits and spot-checks of implementing partners

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With a proven ability in programme and project design and a talent for logical thinking, which supports the translation of complex ideas into fundable project proposals, you will be skilled at leading and facilitating a team through the conceptual idea development to proposal submission. You will have a track record of projects successfully designed and funded, and you will pursue new business opportunities with an entrepreneurial spirit and determination.

• You will be adaptable, creative and innovative, tailoring your approach to the specific characteristics of each opportunity.
• You will be knowledgeable about peacebuilding and international development; possess excellent writing skills and attention to detail, and have a flair for grasping key ideas and actions through a combination of desk research and consultation with colleagues and partners.
• You will be a collaborative team player who builds on colleagues’ knowledge and expertise to develop innovative projects and to maximise learning.
• You will also have worked on peacebuilding or development projects, thus drawing on personal design and monitoring and evaluation experiences in developing new projects.

To be great in this job you are likely to have a talent for working with others to develop, frame, communicate and fundraise for programmes that combine conceptual and practical innovation, and have a clear and measurable impact on peace.  In return, you will have the opportunity to work with a diverse team across Africa, developing and expanding our work and be part of a team of peers working to strengthen the quality and impact of our peacebuilding programmes.

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The driver is expected to perform the below duties:

• Ensure provision of reliable and secure driving services by driving office vehicles for the transport of authorized personnel to approved locations.
• Maintains an accurate log of all vehicle movement, maintenance, and repairs in accordance with Alert policies and procedures.
• Ensure proper day-to day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing etc.
• Ensure Supervisor is kept abreast of all routine maintenance and repair needs for the vehicle.
• Ensure vehicles are driven safely and in line with Alert’s procedures.
• Keep the interior and exterior of the official vehicle clean at all times.
• Ensure passengers adhere to all road safety regulations.
• Assist with general office support duties related to delivery/collection of mail, documents and other related goods and supplies under the authorization of the supervisor.