Jobs at House of Pristine Ltd

Responsibilities

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements and skills

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• High school diploma; additional qualifications in Office Administration are a plus

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Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

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Job Description

• Listen to customers’ concerns, issues and questions
• Resolve customers’ concerns and answer customers’ questions to your best ability
• Maintain a positive attitude and calmly respond to customers’ complaints
• Open new customer accounts
• Attract customers by promoting the product and company positively, answering questions and addressing concerns as they arise
• Recommend possible products to meet the customers’ needs
• Refer issues and questions to managers if necessary
• Prepare product and customer reports by gathering data collected during customer interactions

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Responsibilities of a driver

• You must be able to understand the specific vehicle operating manual and to operate every device in the car.
• You must be able to read and understand roadmaps, including Mapquest. Knowledge of navigational devices would be an asset.
• You must obey all traffic laws and regulations and speed limits. 
• You must greet passengers and assist them in entering and leaving the vehicle.
• You may have to assist them with their baggage handling and with umbrella during inclement weather. You will also be required to observe all necessary protocol in relating to any dignitaries and their families or guests you will be transporting.
• You must maintain the official vehicle in a clean, polished and flawless operating condition.
• You are also required to report any problems related to the functioning and  maintenance of the vehicle to the Head of Chancery. 
• You will be required to drive outside of regular hours in daylight, at night and on weekends.
• You must be able to operate heavy duty printers and other office equipment.
• You must manage and conduct initial trouble shooting of minor office equipment, as well  as liaise with technicians to ensure that equipment work efficiently.
• You must be familiar with using search engines on the Internet.
• You will be required to photocopy and collate documents, as necessary.
• You will be required to deliver to, and collect mail from all organizations/companies with  which the Mission conducts business.
• You may be required to perform additional duties as assigned by the Permanent 
• Representative, Deputy Permanent Representative or Head of Chancery. 

Requirements:
You must be in the possession of a valid Driver license and a clean record.

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Responsibilities of a bookkeeper:

• Establishing different accounts
• Maintaining records of financial transactions by posting and verifying
• Defining bookkeeping policies and procedures
• Developing systems to account for financial transactions by establishing a chart of accounts
• Maintaining subsidiary accounts by posting, verifying and allocating transactions
• Reconciling entries to balance subsidiary accounts
• Maintaining a balanced general ledger
• Preparing a trial balance for the accountants
• Preparing financial reports by collecting, analyzing and summarizing accounting for information
• Ensuring compliance with federal, state and local legal requirements
• Monitoring for variances from the projected budget
• Advising management on compliance needs
• Assisting in financial activities such as running payroll and generating invoices