Job Vacancies at University of Agriculture, Science and Technology (UAST), Ihugh

JOB PURPOSE

• The Assistant Registrar is a custodian of institutional governance, entrusted with interpreting statutes, implementing Senate and Council decisions, and safeguarding the integrity of academic and administrative records within a world-class African university system.
• This job’s purpose is to provide senior-level administrative leadership in the Registry, coordinate policy implementation, oversee records integrity, and contribute to institutional governance and quality assurance.

KEY DUTIES AND RESPONSIBILITIES

• Coordinate major Registry functions (admissions, examinations, records, graduation).
• Interpret and apply University laws, statutes, regulations and Senate decisions.
• Prepare high-level reports, briefs and policy documents.
• Supervise and appraise Registry staff under assigned units.
• Support Council, Senate and statutory committee secretariat functions.
• Ensure compliance with NUC, government and institutional regulations.
• Contribute to digitisation, reform and continuous improvement of Registry processes.

Minimum Qualifications

• A Bachelor’s degree (minimum of Second Class Lower Division) in Public Administration, Law, Business Administration, Social Sciences or relevant discipline from a recognised institution with six (6) years’ cognate experience, Certificate of NYSC Completion/Discharge.
• Must be proficient in Information and Communication Technology (ICT), and must provide evidence of requisite professional registration.
• A Master’s degree is a strong advantage.

Academic Qualifications (Mandatory)

• A Bachelor’s degree (minimum of Second Class Lower Division) in Public Administration, Law, Business Administration, Social Sciences or relevant discipline from a recognised institution with six (6) years’ cognate experience, Certificate of NYSC Completion/Discharge.

MINIMUM EXPERIENCE REQUIREMENT

• At least six (6) years relevant post-qualification administrative experience in a university or comparable institution.
• Membership/Fellowship of NIM, CIPM, or other recognised administrative bodies.

REQUIRED SKILLS AND COMPETENCIES

• University governance and statutes
• Policy interpretation and implementation
• Strategic administration and supervision
• Advanced report writing and documentation
• Digital registry systems and data governance

PERSONAL ATTRIBUTES

• Proven integrity, discretion and ethical leadership.
• Sound judgement in academic and administrative matters.
• Strong organisational and people-management skills.
• Strategic thinking and reform orientation.
• Deep commitment to UAST’s vision of excellence, relevance/credibility and institutional legacy.

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 JOB PURPOSE

• The Administrative Officer is a process owner and quality enforcer, ensuring that Registry operations comply with statutes, Senate decisions and administrative best practices, while supporting UAST’s transition to a modern, technology-enabled university administration.
• The job purpose is to coordinate and execute administrative processes within the Registry, supervise junior staff, and ensure accuracy, timeliness and compliance in student and staff records management.

KEY DUTIES AND RESPONSIBILITIES

• Coordinate registry workflows relating to admissions, examinations, results, graduation and records.
• Supervise Administrative Assistants and ensure task compliance.
• Prepare draft reports, schedules, circulars and official correspondence.
• Maintain and update databases for students and staff records.
• Support Senate, Congregation and Committee documentation.
• Enforce records management, archiving and data-protection standards.
• Liaise with Schools, Departments, Directorates, Institutes, Centres and external bodies on registry matters.

Minimum Qualifications

• A Bachelor’s degree with a minimum of Second Class Lower Division in Public Administration, Business Administration, Management, Social Sciences or a related discipline from a Senate recognized Institution; with Certificate of NYSC Completion/Discharge.
• Must be proficient in Information and Communication Technology (ICT), and must provide evidence of requisite professional registration.

Academic Qualifications (Mandatory)

• A Bachelor’s degree with a minimum of Second Class Lower Division in Public Administration, Business Administration, Management, Social Sciences or a related discipline from a Senate recognized Institution; with Certificate of NYSC Completion/Discharge.

MINIMUM EXPERIENCE REQUIREMENT

• At least three (3) years relevant administrative experience in a tertiary institution or comparable organisation.
• Membership of Nigerian Institute of Management (NIM), CIPM, or related bodies is an advantage.

REQUIRED SKILLS AND COMPETENCIES

• University administrative procedures
• Records and information management
• Supervision and coordination skills
• ICT proficiency (MIS, databases, document management systems)
• Report writing and communication

PERSONAL ATTRIBUTES

• Strong sense of responsibility and institutional loyalty.
• Professional judgement and discretion.
• Leadership potential and team coordination ability.
• Commitment to accuracy and procedural compliance.
• Positive attitude to innovation and digital administration.

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JOB PURPOSE

• The Administrative Assistant is the operational support backbone of the Registry; entrusted with accuracy, discretion and efficiency in handling records, correspondence and student/staff administrative processes within a digital-first, rules-driven university system.
• The job purpose is to provide efficient administrative and clerical support to the Registry Department, ensuring accurate documentation, timely correspondence and smooth execution of registry operations in line with University regulations.

KEY DUTIES AND RESPONSIBILITIES

• Receive, record, file and retrieve official documents and correspondence.
• Assist in processing student records, admissions documentation, results and transcripts.
• Maintain physical and electronic filing systems in compliance with records-management standards.
• Draft routine memos, letters and reports under supervision.
• Support meetings, Senate/Committee documentation and registry workflows.
• Operate office equipment and digital platforms (email, databases, registry software).
• Observe confidentiality, data protection and institutional ethics.

Minimum Qualifications

• A bachelor’s degree with a minimum of Second Class Lower Division in Arts/Social Sciences domiciled/related disciplines; in a Senate recognized institution with Certificate of NYSC Completion or Discharge.
• Must be proficient in Information and Communications Technology (ICT).

Academic Qualifications (Mandatory)

• A bachelor’s degree with a minimum of Second Class Lower Division in Arts/Social Sciences domiciled/related disciplines; in a Senate recognized institution with Certificate of NYSC Completion or Discharge.
• Must be proficient in Information and Communications Technology (ICT).

MINIMUM EXPERIENCE REQUIREMENT

• 2 years relevant administrative or clerical experience.
• Membership or certification with relevant administrative bodies (e.g., NIM, CIPM support cadres) is an advantage.

REQUIRED SKILLS AND COMPETENCIES

• Basic records management
• Office administration skills
• ICT literacy (word processing, spreadsheets, email)
• Proficiency in written and oral communication
• Attention to detail

PERSONAL ATTRIBUTES

• High level of integrity and confidentiality consciousness.
• Courtesy, professionalism and service orientation.
• Willingness to learn and follow institutional procedures.
• Organisational discipline and punctuality.
• Alignment with UAST values of Excellence, Relevance and Legacy.