Job Vacancies at the Management Sciences for Health (MSH)

Job ID: 13-9855
Reports To: Project Director

Overview

• The Human Resources Officer implements practices and activities of the Human Resources Management (HRM) Office in Nigeria, providing a full spectrum of HR services and programs linked to short and long-term organizational needs and objectives.
• He or she works closely with MSH HR Country Manager, Country Operations Management Unit Director, and the Nigeria Leadership Team to support the achievement of organizational goals and objectives through the development, implementation, and management of activities to deliver HR capacity and infrastructure in the Nigeria office.

Specific Responsibilities
Recruitment and Placement:

• Ensure all recruitment policies, procedures and techniques are adhered to.
• Review and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.
• Carry out short listing, coordinate & participate in interviews.
• Manage all new hire employment forms.
• Maintain an active and organized data bank of applicants for various positions.
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits etc.
• Responsibility for all documentation relating to local consultants, including obtaining consultant approvals and verifications as necessary, preparation of consultant agreements and follow up on consultant deliverables and payments.

Salary and Employee Benefits Management:

• Support payroll administration by provision of relevant human resources information.
• Under the guidance of the HR Manager, negotiate salary for new and existing staff. HR Manager will review all offers to selected candidates, ensuring equity within the different projects.
• Communicate proposed salary changes to HR Manager and Project Director for approval.
• Job evaluation for MSH Nigeria –work with the HR Manager to ensure that all new positions are correctly placed in the right bands and job family in consultation with compensation.

Policies /Procedures and Legislation:

• Provide support to ensure that MSH practices and policies conform to best practice and country laws.
• Maintain and update the Nigeria Employee Handbook. Coordinate version control with HR Manager.
• With the HR Manager, roll out of the MSH Policies, practices across the project i.e. leave management transition, payroll management transition, intern policy, training policy etc.

Performance Management:

• Work with supervisors/managers to ensure that all new staff have set objectives for the probation period, manage due dates and decisions to confirm further employment.
• Manage the full cycle performance review process and ensure that deadlines are met. Conduct training during performance review process. Alert the HR Manager of any delays in the process.

HR Information systems:

• Responsible for managing information in the HR information system – accurate and timely submissions.

Qualifications and Experience

• A minimum of a Bachelor’s Degree from an accredited institution with relevant experience in human resources management, including recruitment and personnel management required.
• At least 4 years working experience required, preferably in international development programs in Nigeria.
• Demonstrated experience required working with donor-funded programs.
• Demonstrated understanding of Nigeria Labour laws and other relevant laws.
• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Strong organizational skills and attention to detail.

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Job ID: 13-9858
Reports To: Project Director

Overview

• The Finance Manager is responsible for financial management support to the portfolio of projects within their country. S/he ensures that financial functions support the timely and effective implementation of the projects’ technical scope of work.
• The Finance Manager provides counsel to help project and country leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures.
• S/he works cooperatively with the project, country office accounting team, HQ-based Financial Planning & Analysis (FP&A) team, and the other players in the Country Operations Management Unit (COMU).

Specific Responsibilities
Financial and Risk Management:

• Ensure compliance with financial deliverable tracker for all projects in country
• Coordinate with CLT and FP&A the creation, approval and maintenance of FP&A Service Level Agreement (“SLA”) in country office.
• Ensure compliance with SLA
• Provide strategic support and guidance to all project teams in country in all areas related to financial management (including but not limited to funds requests, spending analysis, budget monitoring, profit and loss analysis, compliance with donor caps and other financial restrictions, etc.)
• Ensure that appropriate reviews and controls are in place to assess financial risk of the country office portfolio of projects and activities, and plan mitigating action.
• Report functionally to and work cooperatively with Atlas FP&A to ensure excellent customer service in country/region.
• Actively participate to build/maintain MSH FP&A library of standards, tools and training.

Financial Planning and Budgeting:

• Accountable to provide financial support to all budget managers in country, with a particular focus on accurate, timely and sophisticated budgeting and forecasting, financial analysis, financial monitoring and reporting.
• Work in compliance with MSH standards, donor and country regulations and requirements
• Coordinate the annual work plan budgeting process for the country office, in support of the Country Leadership Team.
• Responsible to develop budgets and financial projections for all funding sources (project, COMU, and overhead).
• Work with project teams to ensure budgets are reflective of planned activities, are feasible to implement, planned costs in compliance with donor regulations, and value for money.

Financial Analysis and Reporting:

• Perform (or oversee team’s preparation) routine financial analysis and reporting, both for internal use and external reporting.
• Perform (or oversee team’s preparation) analysis of financial data to identify financial risks in country.
• Provide support to monitor, mitigate or control financial risks in country.
• Other duties as assigned

Qualifications and Experience

• Master's degree in Business Administration, Finance, or other relevant field.
• Seven (7) years’ experience in financial management of complex international development assistance programs (budgeting, reporting and analysis) required.
• Significant experience with USG-funded projects; USAID experience strongly desirable.
• Experience working with other international donors, foundations and private donors preferable.
• Demonstrated skills in developing large budgets, analyzing spending against budget, and internal and external reporting required.
• Excellent Excel skills required (including data extraction, manipulation, pivoting, etc.).
• Excellent analytical skills, high attention to detail required.
• Excellent verbal and written communication skills required with the ability to operate in a culturally diverse organization, and communicate to all levels within the organization
• High level of professional proficiency in English required.
• Manage work with shifting priorities.
• Familiarity with Google Apps and Microsoft Office desirable. Knowledge of Navigator and QuickBooks a plus.
• Self-starter who can work well independently and also work effectively as a team member.
• Ability to work under pressure with positive attitude, remain focused on results, and respond to changing priorities.