Administrative Consultant at Jireh Doo Foundation

Duties and Responsibilities

• Administrative Support: Provide administrative support to managers, or teams by managing calendars, scheduling appointments, arranging meetings, and handling correspondence.
• Communication: Serve as a primary point of contact for internal and external stakeholders, including responding to emails, and relaying messages.
• Documentation and Record-Keeping: Create and maintain various documents such as reports, memos, presentations, and spreadsheets. Ensure accurate filing and organization of records.
• Data Entry and Processing: Input and manage data in databases or other systems. Prepare and process forms, invoices, expense reports, and other administrative documents.
• Travel and Logistics: Coordinate travel arrangements, accommodations, and transportation. Arrange itineraries and prepare necessary travel documents.
• Office Management: Oversee office operations, including ordering and maintaining supplies, coordinating maintenance and repairs, and managing office equipment.
• Event Coordination: Assist in organizing organization's events, conferences, or meetings, including logistics, scheduling, and coordination.
• Correspondence and Correspondence Management: Draft and edit letters, emails, and other communications. Screen and prioritize incoming correspondence.
• Confidentiality: Maintain strict confidentiality of sensitive information and handle it with discretion.
• Miscellaneous Tasks: Undertake various ad-hoc tasks and projects as assigned by the supervisor or management.

Qualifications and Experience

• A minimum of Bachelor’s Degree / HND in Business Administration or a related field
• A minimum of one year of experience working on an administrative role to support the implementation of its activities in its field offices in the Northwest.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities
• Proficiency in English (written and spoken) is essential.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Knowledge, Skills, and Abilities:

• The successful candidate will be a person of integrity with excellent analytical, interpersonal, communication, and organizational skills.
• Requires a high level of creativity and innovation and the ability to maintain operational efficiency in a fast-paced work environment.
• Ability to prioritize work.
• Problem solving attitude.
• Must be able to maintain confidentiality.