Human Resources Officer at Management Sciences For Health - MSH

Job ID: 13-9855
Reports To: Project Director

Overview

• The Human Resources Officer implements practices and activities of the Human Resources Management (HRM) Office in Nigeria, providing a full spectrum of HR services and programs linked to short and long-term organizational needs and objectives.
• He or she works closely with MSH HR Country Manager, Country Operations Management Unit Director, and the Nigeria Leadership Team to support the achievement of organizational goals and objectives through the development, implementation, and management of activities to deliver HR capacity and infrastructure in the Nigeria office.

Specific Responsibilities
Recruitment and Placement:

• Ensure all recruitment policies, procedures and techniques are adhered to.
• Review and prepare recruitment materials including job descriptions, job specifications, adverts and interview questions for positions to be filled.
• Carry out short listing, coordinate & participate in interviews.
• Manage all new hire employment forms.
• Maintain an active and organized data bank of applicants for various positions.
• Plan and conduct/coordinate new employee orientation including provision of information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits etc.
• Responsibility for all documentation relating to local consultants, including obtaining consultant approvals and verifications as necessary, preparation of consultant agreements and follow up on consultant deliverables and payments.

Salary and Employee Benefits Management:

• Support payroll administration by provision of relevant human resources information.
• Under the guidance of the HR Manager, negotiate salary for new and existing staff. HR Manager will review all offers to selected candidates, ensuring equity within the different projects.
• Communicate proposed salary changes to HR Manager and Project Director for approval.
• Job evaluation for MSH Nigeria –work with the HR Manager to ensure that all new positions are correctly placed in the right bands and job family in consultation with compensation.

Policies /Procedures and Legislation:

• Provide support to ensure that MSH practices and policies conform to best practice and country laws.
• Maintain and update the Nigeria Employee Handbook. Coordinate version control with HR Manager.
• With the HR Manager, roll out of the MSH Policies, practices across the project i.e. leave management transition, payroll management transition, intern policy, training policy etc.

Performance Management:

• Work with supervisors/managers to ensure that all new staff have set objectives for the probation period, manage due dates and decisions to confirm further employment.
• Manage the full cycle performance review process and ensure that deadlines are met. Conduct training during performance review process. Alert the HR Manager of any delays in the process.

HR Information systems:

• Responsible for managing information in the HR information system – accurate and timely submissions.

Qualifications and Experience

• A minimum of a Bachelor’s Degree from an accredited institution with relevant experience in human resources management, including recruitment and personnel management required.
• At least 4 years working experience required, preferably in international development programs in Nigeria.
• Demonstrated experience required working with donor-funded programs.
• Demonstrated understanding of Nigeria Labour laws and other relevant laws.
• Demonstrated ability to implement and manage all aspects of the HRM function in line with current practices and trends.
• Demonstrated ability to gain the trust and confidence of colleagues and to handle confidential matters discreetly and have experience in conflict resolution.
• Ability to competently assess priorities; manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients, and consultants.
• Demonstrated ability to successfully coordinate activities with senior project management staff and proven ability to work successfully on a team in a fast-paced environment.
• Strong organizational skills and attention to detail.