Job Vacancies at Rapid Action Aid Initiative (RAAI)

​​​​​​​Duties and Responsibilities

Design and Implement the M&E System:

• Participate in developing and implementing the RAAI country Programme result based M&E plan to generate regular information related to the progress of the program implementation. 
• Participate in designing data collection tools, templates, and assist in regular data collection or generation process.
• Provide support to the M & E team lead in his/her technical assistance to project staff on implementing the M&E plan.
• Participate in data collection and analysis to determine progress achieved.
• Participate in the development of the AAP RAAI country program policy
• Facilitate the evaluation process especially focusing in the APP to ensure all aspect of programs are in accordance to AAP program guideline
• Update record retention on the MC drive.
• Work closely with the MC Strategic Learning Manager to file and archive both soft and hard copies of the CIPP program ensuring that they are up to date.
• Support the MEL team with database entry of CIPP program participants.
• Support the MEL team in data collection, collation, and database entry.
• Support the MEL team with Context monitoring on the Geopoll dashboard.
• Support the M&E, ICT, and Database Assistant to ensure the database is live and accessible to field offices

Implement the M&E Systems and Tools.

• Work as part of a team to facilitate and support M&E operations including annual, and end-line surveys, regular monitoring, data collection, and analysis, feedback, and reporting according to the MEL work plan.
• Support in regular field visits to ensure all elements of the M&E system and database are being utilized effectively by all stakeholders, assessing and identifying breakdowns and areas that require clarifications and improvements.
• Support the M&E, ICT, and Database Assistant to ensure field teams always have the most recent version of all M&E tools and documents.

Project Information Management

• Assist in tracking the project's output and outcome level results on the periodic basis in close coordination with the project's implementing team.
• Support data collection, verification and compilation from the field as stipulated in the M&E plan of ongoing projects
• Review and compile monitoring reports, project progress reports, evaluation reports, photographs, case studies video documentaries, PowerPoint presentations, etc.
• Update and maintain the projects database.

M&E Development Support

• Support the M&E in providing technical support to staff members for all M&E related activities including training of staff members on M&E concepts, skills, and tools.
• Assist the M&E to build the capacities of the local staffs for enhancing skills and knowledge for proper and quality data collection and reporting. 
• Contribute to design of TORs for casual staffs and local staffs, training materials, communication materials, and knowledge products related to the program/project and M&E System.

Quality Assurance

• Assist in reviewing field-level assessment reports, baseline studies, and evaluation reports.
• Support the M&E to ensure that reports from partners/consultants are complete and meet the RAAI standards and quality requirements.
• Assist in the quality assessments of project design, implementation, and closure based on RAAI standards.

Reporting and Documentation

• Consolidate RAAI country Programme quarterly progress reports and submit them to the supervisor.
• Work with the project team to prepare periodic reports of the project by providing M&E related information.
• Work with the program Management team and Communication team in collecting case stories, best practice documentation, lesson learn; and update and manage that information in project's reports and other knowledge products.
• Support Programme and Project Manager to ensure that lessons learned from the RAAI country Office evaluations are documented properly in the corporate databases.
• Contribute to developing and managing knowledge products (knowledge management) of the project.

General responsibility:

• Participate in virtual internal and external monitoring through assisting in organizing and facilitating various events such as meetings, workshops, conferences, and seminars.
• Work closely with the project team and relevant stakeholders for monitoring and evaluation of project interventions. 
• Carry out other duties and responsibilities related to M&E as assigned by the supervisor.
• Competencies
• Demonstrates integrity by modeling the RAAI values and ethical standards
• Promotes the vision, mission, and strategic goals of RAAI
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships
• Plans coordinate and organizes workload while remaining aware of changing priorities and competing deadlines
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

Required Skills and Experience

• Candidate should have a minimum of a B.Sc./HND in any Social Science field,
• designing, implementing M&E related tasks. computer sciences, data managements and data analysis.
• Knowledge on writing reports, and designing tools for data collection, analysis and production of reports/ report writing
• Good interpersonal, communications, and facilitation skills and knowledge of managing databases.
• Analytical knowledge including knowledge of Microsoft applications
• Minimum of 1-year experience in M&E (fieldwork, data collection, report writing, documentation etc.)
• Prior experience working on development programs.
• Ability to work under pressure.
• Proven skills in the use of Microsoft Office package.
• Experience in data collection and analysis using participatory methodology.
• High regard for organizational culture.
• Demonstrated skills in planning, organizing, and reporting.
• Willingness to travel to all RAAI field offices regularly.
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Language:
• Working knowledge of the English language along with writing and communication skills.

Intern requirements:

• RAAI interns receive payment of a monthly stipend based on the rate established by the organisation.
• RAAI  interns accrue leave at a rate of 1.5 days per month;
• RAAI  accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• Interns are not eligible to apply for, or be appointed to, any post in RAAI during the period of the internship;
• Interns must provide proof of enrolment in a health insurance plan; and medical or health reports, reference letter from guarantors.
• Interns are not staff members and may not represent RAAI in any official capacity;
• Interns are expected to work full time but flexibility is allowed for education programs and National youth service.
• Applicants should indicate which months they are available part- and/or full time and when they complete their studies (if still enrolled);
• Interns need to make own arrangements for travel, VISA, accommodation, etc

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Summary of Role

• The finance intern will provide support to the finance department in various tasks and responsibilities. She/ He will assist in the day-to-day financial operations of the organization. she/ He will support in the managements and requesting of funds monthly liquidation using the approved reporting format as agreed with the management and the policy document guidelines of RAAI.
• She/ He will provide support in the financial operations of the organization working with the program team to ensure accurate and timely processing of financial transactions and document management. She/ He is expected to have strong organizational/ managements skills, and ability to work with numbers will be key to deliver on this role.
• Overall, the role of a finance intern is crucial in supporting the maintaining financial stability and accuracy within an organization. Their support and assistance to the finance department enable efficient financial operations and contribute to informed decision-making
• The Finance Officer is responsible for the Finance and Administration systems of RAAI in the Maiduguri Office, in other to support smooth organizational functioning and effective program implementation.
• Overall advice and support will be given to the Finance Manager.
• The Finance Officer reports to the Finance Manager. The position is based in Borno and yobe respectively State.

Key Roles & Responsibilities

• Processing financial transactions: This involves recording, organizing, and inputting financial data into the organization’s systems. She/ He will be responsible for managing invoices, payments, and expenses, ensuring accuracy and timely processing.
• Monitoring and maintaining financial records: She/ He will be support in organizing and maintaining financial records, ensuring that they are up-to-date, easily accessible, and in compliance with donor regulations.
• Data Entry: support in Input financial data into the accounting system (approved RAAI reporting template) and perform regular data reconciliation to identify and resolve discrepancies.
• Bank reconciliations: She/He will support in reconciling bank statements with the organization’s financial records. This involves comparing and matching transactions to ensure accuracy and resolve any discrepancies
• Assisting in budgeting and forecasting: He/she will support the Program team in preparing budgets and financial forecasts by collecting and analyzing financial data and preparing reports
• Assisting in financial reporting: He/she will help prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements. He/she will ensure that these reports are accurate and can provide valuable insights to management and stakeholders.
• Assisting in audits and compliance: He/ She will assist in preparing documentation and providing support during internal and external audits. He/she will help ensure compliance with financial/donor regulations and origination’s policies
• Budget Monitoring: She/ He will Support the monitoring and tracking of origination’s budgets, highlighting any variances to the finance team.
• Compliance: She/ He will support in ensuring compliance with all financial/donor regulations and standards, both internally and externally, and recommend improvements to enhance financial controls.
• Vendor Management: She/ He will support in Maintaining vendor information, including contracts, payments, and invoices, and assist with vendor queries and requests.
• Communication: She/ He will support in collaborate with internal teams to obtain necessary financial information and provide timely responses to inquiries related to financial transactions.
• Support: She/ He will support in providing general administrative support to the finance team, including filing, document management, and other ad-hoc tasks as assigned.

• Maintain files; including filling of general ledger, payment vouchers, account payable documentation, and other miscellaneous payments.
• Assist in arranging travel logistics for all departments, consultants, and training participants; including flight tickets, hotel reservations, airport pickup, meetings, and workshops.
• Support finance in printing, photocopy, and scanning of documents; including storage and archiving in accordance with the RAAI policy.
• Maintain cordial relationships with the staff members and treat visitors, guests, and program beneficiaries with courtesy.
• Ensure regular internal controls (cash counts, spot checks, receipt checks) regarding financial processes are done to reduce the opportunities for fraud or abuse of funds, goods, and materials;
• Conduct him/her both professionally and personally in such a manner that it will bring credit to RAAI and not jeopardize its humanitarian mission.
• Any other duty that is reasonably consistent with the key tasks of the function.
• Ensure correct coding of Project Instance, budget line, and ledger code in line with approved budget and RAAI Accounting Manual and Procedure.
• Assist the Finance Manager with budget development, monthly financial closure procedures, and external audits or internal RAAI audits
• Advice and support program offices in all aspects of financial management;
• Provide financial and other information from ERP (Unit 4) and other finance records to other RAAI staff, whenever this is required;
• Ensure all financial documents are structurally archived (Hard and Electronic copy) in line with the RAAI Quality Management System.
• Produce monthly financial reports for projects, partners, country office, and authorities and facilitate the monitoring of the program expenditures against the budgets;
• Ensure that bank and cash books are always up to date and reconciled every week/month.
• Ensure that an efficient and effective financial system is implemented, in line with the RAAI policies and guidelines;
• Participate in the project kick-off meeting and provide budget clarity as may be required.

External Contacts:

• Community members, Vendors & Suppliers, and community-based organizations;
• Relevant government authorities on a district and local level;
• National and international NGOs working in RAAI’s target areas;
• Any other stakeholders in project implementation at the community level;

Internal Contacts:

• RAAI office and program staff.

Additional Responsibilities:

• The Responsibilities (Above) are not intended to be all-inclusive. The employee will also perform other related tasks as required and will be responsible for reporting and communicating progress and achievement of the specific assigned tasks.

Key Competencies:

• Must have computer skills, vast in the use of MS Word, Excel and Power point
• Ability to work as a team.

Skills / Attitude:

• Excellent report writing skills
• Good planning and organizational skills;
• Accuracy;
• Flexibility and adaptability;
• Able to work under pressure and meet deadlines;
• Result-oriented in a team approach;
• Ability to work individually as well as in a team;
• Ability to work in a multi-cultural setting;

Qualifications / Experience

• Bachelor's Degree in Finance, Accounting, and ICAN or a
• Prior experience in a similar role as finance is advantageous
• Proficient in using financial Systems Applications and Products Software (SAPS)
• Strong numerical and analytical skills.
• Attention to detail and ability to maintain accuracy in financial transactions.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment.
• Proficiency in MS Office applications, particularly Excel, word, ERP unit 3-4 and power points
• Knowledge of financial regulations and standards is desirable.
• The use of QuickBooks and Sun system applications will be and added advantage.
• Excellent computer skills (accounting systems, Excel, Word, ERP (Unit 4), and
• We are looking for a highly motivated and detail-oriented individual to join our finance team. If you meet the qualifications and are eager to contribute to the financial success of our organization, we encourage you to apply.