Job Vacancies at IPAS Nigeria

Reference No.: R428

Summary

• The Technical Excellence Coordinator provides administrative, systems and project support to a department of approximately 30 public health professionals. This position assists with a variety of administrative tasks and processes, such as organizing department intranet sites; supporting use of software systems; and scheduling and supporting meetings and workshops, both in person and through virtual platforms.
• The coordinator also assists with budget development, expense tracking, invoice processing and vendor/consultant contract setup. The coordinator proactively identifies improvements to processes and systems that support effectiveness and efficiency of the department. The coordinator supports the Senior Program Manager with department-level coordination and communication, including creation of monthly newsletters. Provided support should strengthen the department, teams and individuals’ capacity to focus on organizational objectives.

Primary Responsibilities

• Maintains and updates databases; organizes online files and maintains intranet sites; supports use of software systems, liaises with other departments to problem solve and address system issues
• Coordinates logistics for domestic and international meetings and conferences, including vendor selection, contract set-up, coordination of participant travel, tracking expenses against budgets and flagging budget issues with project manager
• Coordinates webinars and other virtual meetings, including keeping a department webinar schedule, organizing interpretation, and supporting the use of virtual conferencing platforms.
• Supports internal meetings by scheduling, note-taking, room set-up, preparing meeting materials, providing A/V support, and running virtual meeting software
• Assists with adherence to organizational deadlines, policies and procedures, such as procurement
• Submits requisitions and payment requests and tracks vendor payments
• Tracks various email accounts and routes messages to appropriate parties
• Provides project assistance, including creating and monitoring project schedules, developing and formatting materials and coordinating translations as needed, monitors risks/issues and supports problem solving; tracks level of effort and expenses against budgets, creates and updates expense tracking spreadsheets
• Coordinates and supports completion and internal approval of donor proposals and reports
• Administrative duties such as shipping, travel arrangements, data entry, formatting references, etc.

Requirements
Minimum:

• B.A., B.Sc, or other baccalaureate/undergraduate degree
• 2 years of administrative experience; 1 year of project management experience including budget support
• Ability to travel 10%
• Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word)
• Event planning experience
• Experience with conferencing/virtual meeting platforms
• Strong interpersonal and communications skills, verbal and written
• High attention to detail and ability to prioritize multiple tasks/projects
• Readily learns new software systems and technologies
• Excellent written and spoken English language skills
• Spanish and/or Portuguese proficiency

Preferred Skills:

• Working knowledge of Microsoft SharePoint
• Non-profit experience, especially experience with donor proposals/reports and budget tracking
• Working knowledge of women’s sexual and reproductive health and rights
• International event planning experience
• French proficiency

Competencies:

• “I’ve got this” Attitude- You can juggle multiple competing deadlines without getting flustered.
• Lean- You bring awareness and commitment to doing work effectively and efficiently. We want people who will see a way to streamline or improve a process and who won’t hesitate to share their ideas in making it happen.
• Communication & Collaboration-Actively listens and communicates -connects easily with her/his team and gains their trust and respect.  Works well across all organizational teams. Demonstrates clear and concise information and idea sharing
• Flexibility- You are able to shift gears quickly as priorities shift.
• Detail-oriented - You have a strong attention to detail and maintain a high quality in your work.

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Reference No.: R421

Summary

• The Accounting Manager will work with the Accounts Payable Associate and Staff Accountant and support all US company accounting entries. This position will also manage revenue recognition, grant receivable, and Restricted Net Assets posting and reconciliation. In addition, this position will process all US based staff payroll on a bi-weekly basis.
• The Accounting Manager is a critical member of the global Finance team managed from Chapel Hill, NC. They will be expected to collaborate with members of multiple functional units and across many of our country offices. They must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace.

Major Responsibilities
Payroll Processing:

• Implements, maintains, and reviews payroll processing system to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Complies with all state and federal payroll tax laws in the processing of bi-weekly payroll
• Reconcile 941’s to the general ledger quarterly
• Reconcile various state payroll tax liabilities to the general ledger and investigate variance
• Assist with the Annual 401K audit

Grant Receivables Tracking and Revenue Recognition:

• Track and post grant receivables in the accounting system. Monitor and investigate delayed payments or unusual payments for proper coding and accounting treatment. Work with regional finance managers for payments received in country offices to ensure accurate reporting.
• Record revenue recognition entries for restricted and unrestricted donor awards. Investigate variances.
• Reconcile grant receivables and temporarily restricted net assets to the general ledger monthly.

General Ledger support:

• Review and approve entries made by the Accounts Payable Associate and Staff Accountant
• Review new supplier and associated banking setups
• Review supplier invoices for proper coding and support
• Prepare month end allocation entries and review entries prepared by the Staff Accountant
• Review month end account analysis and investigate issues as needed
• Investigate and resolve any general ledger irregularities submitted by Ipas staff in relation to donor reports
• Assist Controller with the annual audit

Tax Compliance:

• Assist the Controller with the completion of the form 990
• Support Accounts Payable Associate with the completion of 1099’s
• Research and assist with the preparation of any additional tax compliance needs as they arise

General:

• Provide accounting support to enhance the business decision process as needed.
• Ensure organization accounting policies, procedures, and controls are followed when working with business partners and provide support as needed.
• Participate in various departmental and cross-organizational initiatives and strive to continuously improve and enhance the automation of the accounting and financial reporting process
• With guidance, lead initiatives to proactively address problems, challenges and changes while presenting practical and creative suggestions and solutions.
• Assist the Controller with special projects as needed.

Minimum Requirements

• 5+ years in a related position
• Bachelor’s Degree in Accounting or related field, or equivalent experience
• Experience managing payroll in a multi-state environment
• Strong analytical skills
• Advanced skills in Microsoft Excel, including pivot tables
• Self-directed and highly responsive
• Detail oriented, critical thinking, and inquisitive mind
• Strong verbal and written skills
• Ability to provide accurate, timely and reliable reporting

Preferred:

• Experience with Workday, or other comparable ERP system
• Non-profit experience CPA.