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The International Institute of Tropical Agriculture (IITA) is one of the world's leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries. We work with partners to enhance crop quality and productivity, reduce producer and consu...
The assignment is to engage an individual consultant to work as the TAAT Program Executive Assistant to carry out general office administration duties and support the Program Coordinator in his duties in providing effective management and coordination of the TAAT Program. Specifically, the executive assistance shall perform general office administration duties; assist to organize meetings, workshops, conferences and give reports of such meetings; organize and carry out data entry in soft and hard copies; organize and maintain archives for each staff member; prepare and assist in procurement of office supplies and related items and track purchase orders as requested; arrange travel through IITA travel authorization system; manage staff schedules and assist them in the logistics; prepare draft information statements, e-mails, and responses on behalf of the Program Coordinator; receive visitors to Units in a courteous manner; type reports, letters and other documents which may be confidential in nature; handle incoming mail, collection, distribution as well as mailing as directed; carry out photocopying and scanning of documents; request and maintain record of office stationery supply; answer telephone and direct request to the right Unit and Staff and perform any other duties as may be assigned by Supervisor.
This assignment is to engage two (2) Procurement officers to support the TAAT Procurement specialist in managing, conducting, and administering procurement activities in line with the Bank’s procurement policy framework. During the assignment, the consultants will be expected to perform the following duties: assist the Procurement Specialist in the implementation of procurement activities for the program in accordance with AfDB and CGIAR requirements, as applicable; assist in the preparation of the Program Procurement Plans of the value chains and Enablers in close consultation with Value chain and Enabler leaders; prepare and update the Value chains' annual procurement plans to be included in the program's quarterly and annual work plans and budgets; prepare relevant inputs to standard bidding documents, such as TORs, specifications and Bills of Quantities; manage the bidding/tendering processes for the procurement of works, goods and services following AfDB and CGIAR procurement rules and procedures as applicable; collate all program technical quarterly and annual reports from the different value chains and Enablers for review and submission to the Bank; assist with the organization of program management meetings and AfDB supervision missions, including the preparation of all materials required for such meetings; prepare all procurement records to facilitate post-procurement reviews during supervision missions; prepare and maintain up-to-date procurement records in line with AfDB requirements; provide guidance and advice to assigned procurement staff at the compacts and participating institutions; carry out any other activities assigned by the Procurement Specialist or the Program Coordinator.
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