Executive Assistant at IITA - International Institute of Tropical Agriculture

The assignment is to engage an individual consultant to work as the TAAT Program Executive Assistant to carry out general office administration duties and support the Program Coordinator in his duties in providing effective management and coordination of the TAAT Program. Specifically, the executive assistance shall perform general office administration duties; assist to organize meetings, workshops, conferences and give reports of such meetings; organize and carry out data entry in soft and hard copies; organize and maintain archives for each staff member; prepare and assist in procurement of office supplies and related items and track purchase orders as requested; arrange travel through IITA travel authorization system; manage staff schedules and assist them in the logistics; prepare draft information statements, e-mails, and responses on behalf of the Program Coordinator; receive visitors to Units in a courteous manner; type reports, letters and other documents which may be confidential in nature; handle incoming mail, collection, distribution as well as mailing as directed; carry out photocopying and scanning of documents; request and maintain record of office stationery supply; answer telephone and direct request to the right Unit and Staff and perform any other duties as may be assigned by Supervisor.

• The selected consultant will be a member of the TAAT PMU to be based in Nigeria and the assignment shall be for an initial period of One (1) year and subject to renewal with satisfactory performance.
• The selected consultant should possess a bachelor’s degree or HND in Secretarial Studies or equivalent in other related fields; at least ten (10) years of extensive experience in secretarial and administrative duties; good working knowledge of MS office, email, the internet, and Oracle; proven ability to work without supervision; excellent oral and written communication skills; a high level of integrity; a high degree of flexibility to adjust to the needs of the executive office at any given time and fluency in English and working knowledge of the French language will be an advantage