Job Vacancies at HealthPlus Limited

Reference No: HP/WL/2019
Location: Lagos, Lagos State, Nigeria
Contract Type: Permanent

Job Functions

• Compliance & Regulatory Affairs, Distribution, Logistics, Management, Product Management, Quality Control, Retail, Safety & Security, Supply Chain,Warehousing

Industries:

• Distribution, Warehousing & Freight,Ecommerce,Fmcg (Fast Moving Consumer Goods Sector),Food & Beverages,Freight / Shipping / Transport / Import / Export,Logistics,Manufacturing,Pharmaceutical / Medical / Healthcare / Hygiene,Retail,Supply Chain,Wholesale

Specification

• Direct the warehouse & logistics department which is part of the supply chain division
• Develop and direct strategies for the warehouse & logistics department. Ensure these strategies are aligned with the overall goals of the organisation
• Develop and implement the strategies through the scorecards for the division
• Develop and implement an inventory optimisation plan, a warehouse optimisation plan and logistics optimization plan for the division
• Drive business efficiencies through standardisation of policies, processes and procedures across the department
• Prepare annual budgets, quarterly forecasts and monthly reports for warehouse & logistics department.
• Implement and driving a culture of continuous improvement within warehouse & logistics department.
• Establish and maintain networks that foster and promote excellent relationships with all relevant stakeholders
• Ensure timely delivery of goods to the retail outlets
• Plan the arrangement of goods within the warehouse and organize special requirements for certain stock, such as chilled goods or fragile products
• Ensure productivity targets are met and maintain computerized administration and automated storage and retrieval systems
• Accountable for the proper handling, storage and reconciliation for all products in the warehouse
• Collate accurate Inventory data for management information and decision making
• Collate accurate stock data for report on availability of goods for efficient movement of products through the distribution network
• Ensure good record keeping and provide clear reconciliation of goods received from vendors
• Ensure adequate and smooth fleet management for the distribution centre.
• Ensure damaged stock are transferred to designated stacking area and records kept for decision making
• Ensure proper housekeeping inside the warehouse at all times
• Maintain warehouse staff job results by training, coaching, counselling, disciplining employees, planning, monitoring, and appraising job results.
• Ensure effective utilization of manpower and warehouse equipments
• Provide adequate supervision to ensures proper maintenance of warehouse equipments
• Ensure workplace health and safety requirements are met and take responsibility for the security of the warehouse and stock
• Plan regular inspection to ensure implementation and continuous compliance to HSE policies as it affects warehousing.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management or other related field with ten (10) years relevant experience
• 5-7 years relevant experience in either the Retail, FMCG or Pharmaceuticals sectors
• Membership of a recognized, relevant professional body (e.g. Chartered Institute of Supply Chain Management Nigeria)
• IT Savvy
• Excellent leadership & influencing skills
• Excellent organisational and interpersonal skills
• Numerate, with good finance abilities and capable of managing budgets
• Strong forecasting and planning skills; able to correct assess the needs of the Business
• Excellent written and verbal communication skills
• Must have demonstrated ability to take initiative and manage multiple competing priorities while consistently meeting deadlines
• Excellent organisational and interpersonal skills
• Good negotiation, numerical and analytical skills
• Excellent written and verbal communication skills
• Understanding of developing standards and inventory controls
• Good problem solving and decision making skills
• Strong Time management skills
• Ability to work well under pressure
• Ability to complete tasks with accuracy and strong attention to details
• Strong proficiency in the use of Microsoft Office skills like Word, Outlook, and Excel.
• Working knowledge of HSE Policies, Procedures and Systems, and proven commitment to delivery of the same.

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Reference #: HP/EA/CEO/2019
Location: Lagos
Contract Type: Permanent
   
Job Functions

• Administration, Communications, Coordinator, Executive Management, Project Management, Public Relations, Secretary

Details
Correspondence and Document:

• Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO’ signature
• Sort and distribute the CEO’s mails and memos
• Prepare and arrange the collation & biding of documents for presentations as directed
• Ensure all documentation is appropriately filed for ease of reference and efficient retrieval

Calendar Management:

• Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary

Meeting Management:

• Take and distribute Minutes of Meetings when required

Administration:

• Answer telephone calls directed to the CEO’s Office and take messages
• Answer all enquiries efficiently and effectively
• Provide support to the officers responsible regarding the organization and coordination of internal/external meetings or events
• Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives

Customer Responsiveness:

• Courtesy in dealing with internal staff, external customers and vendors

Expense Management:

• Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures

Decision Making/Problem Solving:

• Quick understanding of most relevant problems and the ability to proffer timely, practical decisions

Housekeeping:

• Ensure efficient use and management of the Reception & Reception Corner and Conference Room
• Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family/friends’ birthday & other celebration
• notifications, reminders and co-ordination of family events, etc.)
• Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office supplies and stationery

Requirements

• Bachelor’s degree in Business Administration or a relevant field with at least 5 years of proven experience providing executive support in a structured organization
• Membership of ICSAN, CIA is an added advantage
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
• Understanding business functions and metrics within the Organization
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to work within a team as well as alone with little or no supervision
• High level of personal effectiveness
• Excellent customer service and interpersonal skills
• A professional and confident manner
• Committed and professional in attitude
• Ability to adapt to and manage change
• Ability to treat others with respect
• Upholding quality and continuous improvement
• A good working Knowledge of the uses and applications of MS Office suite; Word, PowerPoint, Excel, Outlook etc. in the preparation of high quality documents on behalf of the CEO

Salary
Market Related

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Reference No: HP/HR/HHR/2019
Location: Lagos
Contract Type: Permanent

Job Functions

• HR Manager, Human Resources, Management, Management Consulting, Recruitment

Industries

• Distribution, Warehousing & Freight, FMCG (Fast Moving Consumer Goods Sector), Healthcare, Human Resources, ICT - Information & Communications Technology, Manufacturing, Pharmaceutical / Medical / Healthcare / Hygiene, Retail.

Specification    
Strategic Direction:

• Define the strategic direction for the Human Resources function and develop HR strategies aligned to the overall strategic direction of the Company
• Lead the implementation of best practice Human Resources policies and procedures in the Organization
• Drive manpower planning processes to ensure all resource requirements are based on periodic business plans and are justified vis-à-vis
• revenues and growth estimates
• Develop processes, procedures and systems for the department in order to deliver the Department’s strategy and action plans
• Determine, measure, benchmark and interpret departmental and organisational KPIs and implement corrective measures where applicable
• Manage the Human Resources departmental budget.

Human Resources Planning:

• Support Executive Management to develop and implement an effective succession plan within the Company
• Manage overall culture of the organization, initiate programs to ensure alignment of culture to Company Vision, Mission and core values
• Raise proactive issues with managers, identify practical solutions to complex and diverse HR issues and recommend appropriate action plans
• Develop policies, procedures and codes of conduct in the Organization
• Interpret, explain, implement and ensure adherence to the policy and procedures in the Company
• Establish and implement a robust Human Resource process, policies and practices to facilitate effective service delivery to the Company stakeholders
• Manage the administration of the human resources policies, procedures and programs
• Support executive management to manage all change initiatives impacting staff within the Company
• Ensure availability of comprehensive, accurate and adequate personnel information and recommend the deployment of technology for the enhancement of HR activities
• Interpret and advise on employment legislation
• Maintain industrial peace and harmony by effectively managing relationship between management and the employees of the Company
• Utilise outside resources in order to monitor issues and concerns in employment law, communicating potential changes to senior management
• Manage the disciplinary and grievance processes within the Company

Recruitment & Selection:

• Implement the strategic direction for the Recruitment & Selection function of HealthPlus & CasaBella
• Manage Human Resource matters related to Manpower Planning, Recruitment, Selection and Placement
• Manage the entire staff recruitment process
• Promote equality and diversity as part of the culture of the organization;
• Propose innovative and creative measures to address pressing staffing issues in the Organization at every point in time.
• Provide advice and assistance with writing job descriptions
• Prepare, develop and implement procedures and policies on staff recruitment
• Manage all staff induction programs and activities
• Organize and conduct employee testing and recruitment programs

Learning & Development:

• Manage HealthPlus and CasaBella Academy
• Develop and implement the Company’s Annual Training Plan according to the Company’s strategy
• Identify training and development needs/ opportunities within the Organization through job analysis, appraisals and regular consultation with line managers
• Track corporate, departmental and employee competency levels against requirements; work with functional managers to determine gaps and ensure adequate and effective training and competence development programs are in place to provide staff with the competencies required for success in their current and future planned roles
• Design and develop training and development programs based on both the Organization’s and the individual's needs
• Manage the delivery of training and development programs.
• Evaluate training and development programs
• Manage the e-learning programme
• Ensure the accurate maintenance of training matrix showing holistic training position of each staff department, compliance with training calendar and performance reports
• Ensure the proper management of the Industrial Training Fund (ITF) remittance and claims process
• Manage the Archiving Learning Structure.

Performance Management

• Implement and manage the process flow of the Company’s Performance Management System for foster good manager/employee relations and to enhance growth
• Lead performance management activities (i.e. performance planning/target setting, performance monitoring and periodic performance appraisals); ensure employee performance results adequately reflect corporate and departmental performance levels
• Design and implement all matters relating to career development, talent management, employee development of the staff
• Provide assistance as needed to line managers to improve performance and effectiveness.
• Facilitate performance calibration sessions
• Perform analysis on key metrics/processes and recommend process improvements that maximize efficiencies
• Communicate measurement standards and key performance indicators to all members of the organization
• Prepare and report all performance measures (i.e. monitoring tool) and results to corporate and local management
• Create career-pathing for employees and succession planning for key leadership roles
• Review and update Performance appraisal tools
• Develop and manage recognition and reward programs

Compensation & Benefits:

• Develop and implement compensation strategies and processes that will attract, motivate and retain the right talent required
• Develop incentive frameworks, providing education and guidance
• Contribute to the development of terms and conditions of employment/working practices that support the enhancement of performance across the business
• Make proposals on levels of pay and benefits to support the Annual Pay review process
• Deliver and report on appropriate, meaningful and visible Compensation & Benefits metrics/ KPIs
• Manage all activities related to payroll including tax clearance etc.
• Ensure accurate and timely monthly remittances to all related regulatory bodies such as PAYE, Pension etc.
• Administer new reward components in compensation package
• Ensure the maintenance of all payroll data by Human Resources Officer (Compensation & Benefits)
• Oversee the career development, capacity development and progression of all employees
• Brief new managers on the policies and procedures of an organisation in conjunction with development and learning team. Provide coaching to managers on difficult and complex issues.

Employee Relations:

• Create and maintain a Corporate Employee Services Program that is consistent with the strategic vision for the organisation of employee engagement
• Ensure all recognition programs help foster teamwork, performance excellence, recognition, mutual respect and employee satisfaction
• Conceive and develop corporate programs for employee recognition, holiday celebrations, volunteerism and other corporate-wide and corporate employee specific initiatives
• Build strong relationships with departments to facilitate participation and engagement in corporate employee programs and events
• Provide oversight of company-wide communication
• Develop and implement proactive Human Resource initiatives to build a strong local talent at various levels for the Business growth needs
• Develop and maintain an effective Management Information System for timely and accurate management decision process
• Ensure the maintenance and updating of information in staff files
• Ensure the proper management of Employee attendance, Absenteeism and Leave

HR Business Partnering:

• Acts as a single point of contact for the employees and managers in the designated business unit
• Proactively support the delivery of HR Processes at BU level
• Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention
• Manage and resolve complex employee relations issues. S/he conducts effective, thorough and objective investigations.
• Analyse trends and metrics in partnership with the HR group to develop solutions, programs and policies.
• Maintain in-depth knowledge of legal requirements related to day to day management of employees, reducing legal risks and ensuring regulatory compliance. Partners with the legal department as needed/required
• Discharge all duties according to laid down Standard Operating Procedures (SOPs) to ensure smooth running of the Business

Requirements    

• Bachelor's Degree in Personnel Management, Social Sciences, Humanities or a related field with 15 years minimum experience in a structured organisation, 5 years of which must be in a senior managerial role
• Experience in a fast growing company or in the retail or fast food industry is an advantage
• Professional membership of CIPMN, SHRM or CIPD is an added advantage
• Excellent interpersonal and people skills
• Strong Leadership Skills
• Excellent organisational development skills
• High standard of attention to detail
• Good problem solving and decision making skills
• Good Negotiation and persuasion skills
• Excellent verbal and written communication skills
• Experience with HR software packages
• A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel.

Salary
Market Related

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Reference #: 1
Location: Lagos
Contract Type: Permanent

Job Functions

• Administration, Advisory, Architectural, Business Development, Construction, Facilities & Property Manager, Quantity Surveying

Key elements of the role

• Report to the CEO
• Develop and direct strategies with the Management team for the Projects department and ensure strategies are aligned with the vision of HealthPlus Group
• Develop process, procedures and systems for the department in order to deliver the department’s strategy. The department comprises of Property Acquisition, Leasing & Value Assurance and Design & Projects
• Identify, evaluate, negotiate and manage business opportunities for branch expansion that will contribute to the organisation’s short and long term business goals
• Identify new opportunities for retail locations and business development
• Liaise and negotiate with in conjunction with management retail property developers,landlords and land owners to identify viable retail spaces and opportunities
• Handle property related issues and manage relationship with all Landlords/Estate Managers
• End-to-end management (plan, implement, manage, evaluate and review) of branch development projects such as expansion, relocation and renovation within stipulated deadlines and cost
• Liaise with and coordinate all relevant departments towards branch opening activities through the hand holding period till hand over to store management
• Liaise and partner with Facilities and Admin Services department to ensure that all physical facilities including electrical, carpentry, civil works and plumbing systems are functioning optimally
• Work with Facilities and Admin Services department to ensure that facilities meet environmental, health, and security standards, and comply with government regulations
• Plan, administer and control budgets for contracts, equipment and supplies
• Liaise with relevant government bodies to facilitate prompt processing of property related issues such as permits, certificates, fees, etc.
• Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted for all supplies and services
• Source for vendors/service providers for all supplies and services
• Maintain a comprehensive database of vendors to enable swift sourcing of service providers data
• Make sure of the smooth progress of all operations until the branch opening
• Coordinate between all functional teams involved in the branch opening
• Track the quality of deliverables
• Identify and mitigate issues and risks in each phase of the project
• Timely follow-up with the management team on all issues related to new branch development
• Coordinate with internal parties on timelines and issues requiring cross departmental involvement in order to ensure proper communication and timely delivery of works completed
• Ensure high quality of project documentation
• Provide periodic and detailed status reports to the Management team

Requirements    
Desired Skills & Experience:

• Bachelor’s degree in Architecture, Building Engineering, Civil Engineering or a related field with 10 years
• Minimum experience in a structured organisation, 5 years of which must be in a managerial capacity
• Experience in the Roll out of retail chain of stores, is highly required
• Membership of a recognised professional body i.e. Project Management Institute is required
• Leadership & managerial skills
• Project management skills
• Negotiation and persuasion skills
• Excellent interpersonal and people skills
• Planning & organisational Skill
• Ability to manage time and prioritise tasks
• Strong analytical skills
• Good problem solving and decision making skills
• Excellent verbal and written communication skills
• High standard of attention to detail
• Ability to work independently, flexible, endurance and has a great willingness to travel
• A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel

Salary
Market Related