Job Vacancies at COOPI Cooperazione Internazionale

Location: Damaturu, Yobe
Duration of the Project: 12 months renewable
Starting Date: 18th December, 2017.
Donor: Several

Context and Background

• Since the declaration of state of emergency in the Nigerian federal States of Borno, Yobe, and Adamawa, the escalation of the Boko Haram insurgency has led to multiple displacement crises, with communities fleeing their area of origin to take refuge in camps or host communities.
• In 2014 there was a substantial increase in violence related to Boko Haram and the counter insurgency operations, consequently creating acute and largely unmet humanitarian needs, as IDPs are cut off from their homes and livelihoods, basic services, kinship and social ties.
• In September 2014, COOPI began operating in north eastern Nigeria in response to the humanitarian crisis caused by the insurgency, established its operation in Bauchi State and later expanded to Yobe State considering the heightened presence of IDPs in the LGAs of Fika, Damaturu, Potiskum, Geidam and Yunusari. Recently, COOPI initiated a Food Security and Nutrition intervention in Kaga LGA (Borno State) and establishes a presence in Maiduguri to launch an Education and Protection projects.
• COOPI is currently operating in 5 LGAs in Yobe State, reaching about 25,000 individuals among IDPs and host communities with a multi-sectoral intervention covering nutrition, food security and child protection.
• COOPI has recently developed a cash & voucher based response system in Nigeria to address the food insecure communities while integrating this approach with a nutrition component – community outreach, referral system, IYCF campaign and appropriate therapeutic services addressed to malnourished children and pregnant and breastfeeding women.
• Given the unfolding large scale emergency in the north eastern Nigeria, COOPI plans to scale up its current operations in Yobe state and reach newly accessible areas, in addition to areas receiving Nigerian returnees from Niger, with its multi-sectoral services including food security, cash transfer programming, nutrition and protection.

Role Purpose

• He/she ensures the correct administrative-financial management and the sustainability of both the Area Coordination and the Field offices depending from it, by contributing to the preparation of the coordination and projects’ budget, to the final balances control, and by monitoring the correct predisposition of all financial reports, in compliance with COOPI and the donors’ procedures.

Responsibilities

• Planning and coordination budget control: He/she prepares, in collaboration with the Area Coordination, and regularly verifies the budget performance for all costs related to the Area Coordination. He/she monitors the sustainability of the Area Coordination and the field offices under its responsibility, and verifies the correct attribution/distribution of fixed costs to the projects.
• Budget preparation and projects’ economic-financial control: He/she participates to the project budget finalization in conformity with the Country Coordination planning; in collaboration with the Project Managers, the Project Administrators and the Area Coordinator. He/she regularly identifies the economic and financial engagements necessary for carrying out the project activities.
• Financial Management: He/she manages the bank accounts, supervises and controls the bank operation in the area, in collaboration with the Country Coordination: he/she monitors the donors’ funding for the projects (anticipations and tranches reception); he/she ensures the correct and regular control of the project’s funds; he/she monitors the bank transfers reception for dispatch to the projects.
• Projects’ economic-financial monitoring: In collaboration with the Project Managers and/or Area Administrators and the Head of Mission/Area Coordinator, he/she regularly verifies the projects’ economic-financial performance: final balance, expenditure excess, expenditure projection, financial forecast for the activities’ carry out.
• Financial reporting and auditing : He/she finalizes and controls all intermediate and final financial reports to be transmitted to the donors, before transmitting them to the central headquarters;
• He/she ensures the collection, filing and control of all projects’ vouchers; He/she supports the Administrative Coordinator n the preparation and carry out of audits in the area, and transmits all projects’ related documents to the Country Coordination.
• Local staff management and local and expatriate staff administration: He/she manages and supervises the administrative staff at work in the Area Coordination; He/she trains the Field offices/Project Administrators under the responsibility of the Area Coordination and regularly monitors the work (remotely or through on field missions); He/she supervises and controls all contracts, salaries and verifies the respect of COOPI standards.
• Procedures: He/she provides technical support to the Project Managers and to the Project Administrators/Area Administrators for a correct application of COOPI and the donor’s administrative procedures in goods, staff and services purchases.
• Data elaboration and transmission: He/she regularly produces and transmits to the Country Coordination all information and data requested by the Milan’s Headquarters and data related to the final balance, according to the planned schedule.
• Administrative documents filing: He/she ensures the correct filing of the area’s administrative documents (coordination and projects), in compliance with the organization’s procedures.
• Institutional relations: in cooperation with the Area Coordinator and the Administrative Coordinator, he/she manages all relations and related bureaucratic practices, with public administrative agencies in the country (work inspectorate, taxes general Directorate, banks etc.) and with the administrative-financial offices of the donors’ decentralized delegations.

Requirements

• Minimum of 5 years’ relevant work experience in large organizations.
• At least 3 years’ work experience in a similar role within a international non-governmental organization (NGO), donor or multilateral agency.
• Substantial experience working with International NGO’s, UN agencies and networking and negotiating with authorities.
• Very strong financial analysis skills and an extensive practical experience working with financial tools, highly proficient with excel such as using pivot table, developing macros, etc.
• Ability to motivate and guide staff working in a complex conflict environment, preferably experience from an African context. Previous experience in Nigeria is an advantage.
• An excellent interpersonal skills (Good analytical, negotiation, advocacy and communication skills) and demonstrated ability to establish effective team and external relations
• Experience with capacity building of national staff.
• Ability to work under pressure in a rapidly changing and sometimes insecure environment
• Excellent English language skills both written and spoken are essential.

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Location: Maiduguri, Borno
Duration of the Project: 3 months
Donor: Several

Scope of the Vacancy

• The HR support is responsible to set up and review COOPI Nigeria tools and regulations for HR management.

Main Duties / Responsibilities
Under the direct supervision of the Head of Mission and in link with the Country Administrator, he/she:

• Review the internal HR regulation according to the law
• Guarantee the coherence of the organization of work and define the remuneration policy
• Review the internal salary grid after having conducted a benchmark within the main INGO working in our same area of intervention.
• Support the administrative team and HR officer in setting up the necessary tools for HR management.
• Support the definition and implementation of administrative procedures that ensure compliance with social legislation and donors rules

Requirements
Profile of the Candidate (Education, Training, Competences, Skills):

• Master’s degree in Human Resource
• At least 5 years of working experience on HR area with experience within INGO
• Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
• Experience in data collection, analysis, and report writing
• Excellent in English (oral and written)
• Experience in designing and conducting training and set up tools management
• Ability to plan, organize work, communicate and reports effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines
• Team player, effective communicator, successful negotiator, creative and analytical thinker, active learner, able to work in a multicultural environment
• Proven commitment to accountability practices
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
• Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers)
• Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines

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Location: Damaturu, Potiskum - Yobe,  Maiduguri- Borno
Duration of the Project: 6 months, renewable
Donor: Several
Scope of the Vacancy

• We are looking for 3 head of base for the bases of Potiskum, Damaturu and Maiduguri.
• The Head of Base is responsible for the overall management, execution and reporting of the projects managed from his/her base.
• He/she is directly assigned to, and responsible of the supervision of all logistics, HR, financial and overall functioning aspects for the projects and of the base.

Main Duties / Responsibilities
Under the direct supervision of the Head of Mission and in link with the Coordination, he/she ensures COOPI intervention coordination in his/her area of intervention. He/She:

Coordinates the implementation of the country strategy in his/her area of intervention:

• Participate in the development and updating of the country strategy by providing information from the field
• Ensuring the implementation in the field of the part of the country strategy for which he/she is responsible in collaboration with the head of Mission, the Program Coordinator and the project Managers.

Coordinates the implementation of programs in the field:

• Coordinate and control the implementation of planned projects
• Coordinate in the field the development of new projects in collaboration with program coordinator and project managers.
• Supervise the support services activities at field level, in collaboration with the support department managers
• Guarantee synergy between technical and support teams at field level
• Ensure the implementation of recommendations from internal audits / departmental field visits / field assessments

Manages the team in his/her area of intervention:

• Supervise and manage the members of his/her team under his/her direct responsibility
• Participate in the recruitment of his/her direct team (for expatriate staff in his area of intervention at the request of the Head of Mission)
• Monitor the social climate in its area of intervention and alert the Head of Mission in case of difficulties or social demands
• Ensure the global management of training needs for his/her team
• Encourage compliance with the charter and the fight against fraud and abuse of power and alert the Head of Mission in case of fraud or abuse of power.

Facilitates good relationship with coordination team:

• Keep the coordination team informed about program delivery
• Proactively solicit coordination team for any question that could jeopardize programs, funding; or the safety of teams and equipments
• Ensure that field teams clearly articulate requests for support to the coordination team to maximize operational effectiveness and programs’ impact
• In general, play a facilitating role between the “field” and the “coordination”
• Manage the follow-up of recommendations from the technical and support departments

Represents COOPI and ensures relations with partners, authorities, UN agencies and NGOs in its area of intervention:

• Coordinate and supervise all partnerships
• Participate in humanitarian coordination activities
• If necessary, implement at the local level the strategy and advocacy activities defined by the mission

Ensures the reporting and the communication:

• Coordinate the reporting activities with the Program Managers in the field in accordance with donors and the HQ requirements (type and quality of information)
• Coordinate the establishment of a program capitalization system to provide evidence to carry out advocacy activities
• Implementation good communication practices

Manage the safety and security of his/her area of intervention:

• Follow the evolution of the security environment (networking, gathering and analysis of information …)
• Maintain an effective network with local stakeholders on issues of context and security, collect and analyze information to establish context analysis and risk analysis.
• Regularly Update the Local Security Plan with the support of the Logistics Manager and the security officer and send it to the Head of Mission
• Briefe teams on context and security
• Guarantee compliance with safety rules with the support of the Logistics Department
• Manage any security incidents and report to the Country Director
• Actively participate in audits and ensure implementation of recommendations

Requirements
Profile of the Candidate (Education, Training, Competences, Skills):

• Master's degree in humanitarian field.
• At least 3 years of working experience in/with INGO on project management and with at least 1-year experience as Head of base
• Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts
• Experience in proposal writing, analysis, and report writing
• Excellent in English (oral and written)
• Experience in security management
• Ability to plan, organize work, communicate and reports effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines
• Team player, effective communicator, successful negotiator, creative and analytical thinker, active learner, able to work in a multicultural environment
• Excellent communication skills, calm, with a good sense of humour
• Proven commitment to accountability practices
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.
• Ability to leave in a restricted area with curfew.
• Excellent Microsoft Office applications skills (Excel, Word, Power point, Emails, Skype, Web researchers)
• Knowledge of and adherence to COOPI Code of Conduct, understands other international development guidelines.

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Scope of the Vacancy

COOPI is implementing an integrated Food Security and Nutrition programme to ensure adequate food intake, promoting the adoption of optimal Infant and Young Children Feeding Practices (IYCF) and conduct active MUAC screening, referral and follow up of the identified malnourished cases.

The Data Entry Clerk is expected to maintain and update the project database which includes - but not limited to - MUAC screening, referral and follow up database, IYCF sensitization activities, post distribution monitoring information, project impact and monitoring.

Work station: Damaturu
Main Duties / Responsibilities

With the support and supervision of the Project Manager and the Nutrition Officer, the Data Entry Clerk is expected to carry out the following tasks:

• Data entry, cleaning and verification
• Ensure effective data management through recording daily, weekly and monthly statistics on project activities
• Period/weekly reports as requested by supervisors
• Support field staff in data collection ensuring consistency of data, compliance with templates and procedures and timely reporting
• Secure information by completing database backups
• Exercise extreme precaution and confidentiality when handling personal data of project beneficiaries
• Provide system maintenance as per required standard
• Maintaining database and archive of the hard copies in a timely, organized manner
• Collaborate with the project team and provide training on basic IT skills and data-entry activities

Any other duties as assigned by his/her supervisors in connection to the project.

Candidate (Education, Training, Competences, Skills)

Profile of the Candidate (Education, Training, Competences, Skills)

Minimum Requirements:

• Diploma in Computer Sciences or its equivalent
• Experience working with data collection and analysis
• Demonstrated ability to deal with Windows SO and with Microsoft Office packages, in particular Word and Excel
• Capacity to establish and maintain productive relations with a range of actors from different national and cultural backgrounds
• Ability to plan and organize work and write clear and concise reports and communicate effectively orally
• Availability to travel and conduct field visits in COOPI’s intervention areas both in Borno and Yobe state
• Fluency in oral and written English and knowledge of Hausa
• Good communication skills, proactive

Desirable:

• Good knowledge of the intervention area/s and local context
• Previous experience with INGOs
• Familiarity with Food and Nutrition assistance Programme

E-mail applications inclusive of:

CV (max 3 pages)

Cover Letter (max 1 page)

Minimum three qualified reference contacts

Application should be submitted to the email address:

hr.nigeria@coopi.org no later than 8th of December, 2017 specifying in the e-mail subject: “Application for Data Entry Clerk”.

Please note that any late application or incomplete submission will not be considered and thus will be disregarded immediately. Only shortlisted applicants will be contacted.