Job Vacancies at Breakthrough RESEARCH

Job Type: Contract Full-Time
Assignment Length: 4 years, dependent on funding

Responsibilities

• Provide overall vision, leadership, and management of the technical direction and implementation of the project and oversee the financial and administrative components to ensure project goals, objectives, and requirements are fulfilled.
• Oversee the development of partnerships with Breakthrough ACTION/Nigeria and key stakeholders at national and state levels to ensure efficient project implementation and utilization of results.
• Cultivate open and collaborative management relationships with the project team at USAID/Nigeria and Washington, as well as with Breakthrough-Action/Nigeria and the HEARD Project.
• Be fiscally responsible to USAID and the Population Council for this initiative and oversee the project’s spending, development of budgets and financial reports, and timely implementation of project activities according to the budget timeline.
• Oversee and ensure timely completion of all project deliverables, development of regular technical and financial reports and other documents as required by the project and donor, deployment of project personnel, etc.
• Supervise Deputy Chief of Party and senior project technical staff to ensure project goals and objectives are achieved.
• Supervise Program Manager and Finance and Administrative Manager to ensure proper coordination of activities, expenses, and timely reports to the project and the donor.
• Serve as the primary reporting and point-of-contact representative of the project with USAID and with governmental and non-governmental counterparts on project-related technical and management issues.
• Travel within Nigeria to project sites as needed, to provide managerial and technical support to staff, counterparts, and government agencies, and to represent the project and the Population Council at meetings, events, and policy and program development fora.

Reporting to:

• Population Council US-based Activity Manager, Breakthrough RESEARCH (B-R) Senior Management Team, and Tulane University Activity Manager

Jobs Supervised:

• Deputy Chief of Party, Program Manager, Finance and Administration Manager, and senior project technical staff

Qualifications

• Master's Degree or higher in Public Health, Social Sciences or equivalent field with specialized training in Social Behavior Change in a health topic area.
• Experienced senior manager with at least 10 years’ experience in designing and implementing large-scale research and evaluation activities pertaining to health behavior change/SBC, including supervision of technical staff.
• Demonstrated ability to establish and sustain professional relationships and to work collaboratively with host government agencies, civil society and community-based organizations, and other donors.
• Strong leadership, communication and interpersonal skills, including ability to develop and communicate a common vision to diverse partners and a multi-disciplinary team.
• Experience in gender and social norms-related research required.
• Knowledge of and experience with management of USAID-funded agreements or contracts
• Strong organizational skills including task and time management
• Ability to represent the Population Council with high-level donors, government agencies, non-governmental organizations, civil sector society, and organizational counterparts, and to discuss the project’s activities, lessons learned, opportunities, and challenges in a compelling and articulate way.

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Assignment Length: 4 years, dependent on funding

Responsibilities

• Plan and develop research protocols and tools of high quality and ethical standards with the support of the Deputy Chief of Party/Director for Research, Monitoring, and Evaluation.
• Coordinate implementation of country research working closely with the Project Director, Deputy COP, and the Research Utilization/Knowledge Management (RUKM) Advisor.
• Provide technical expertise and work closely with the data management team to coordinate data collection and analysis.
• Prepare timely project work plans, study budgets, and Quarterly reports to ensure proper review process is followed.
• Work closely with the Director of Finance and Administration at Breakthrough RESEARCH (BR) project office to ensure that the BR/N project is being implemented as per approved budget.
• Support the recruitment, training and supervision of short-term research consultants, data collectors, analysts, and field staff to ensure ethical conduct in all aspects of the research process.
• Represent the B-R/N project in meetings organized by national and international organizations, government and donor agencies as needed.
• Work closely with the BR US Senior Management Team (SMT) to coordinate appropriate and timely research deliverables.
• In collaboration with the Project Director, RUKM Advisor, Population Council Advisor and SMT, identify opportunities for strategic engagement with key stakeholders to facilitate evidence uptake at the country level.
• Work closely with the RUKM Advisor to develop knowledge products that summarize and translate research findings into accessible and effective content for different audiences.
• Work closely with the RUKM Advisor to disseminate and communicate research results at all levels through presentations, preparation of reports, and publications of papers in peer reviewed journals.
• Any other assigned responsibility identified by the Project Director or Population Council Activity Manager project.

Reporting to:

• Associate I & Project Director (Chief of Party) and Population Council US-based Activity Manager

Qualifications

• Master's in Public Health or related field.
• Seven years of experience in a program management role related to development work in Nigeria.
• Strong research skills, including in the areas of monitoring and evaluation.
• Excellent writing and presentation skills.
• Strong interpersonal and communication skills.
• Excellent English language skills.
• Ability to travel within Nigeria.

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Assignment Length: 4 years, dependent on funding
Reporting to: Finance and Administration Manager

Responsibilities

• Manage the Front Desk and provide receptionist services:
  • Answer telephone and transfer to appropriate staff member.
  • Meet and greet visitors in a courteous manner.
  • Open, date stamp, register and distribute all general correspondence.
  • Send and receive mail.
  • Respond to routine correspondence and requests for information.
• Perform general clerical duties to include photocopying, faxing, mailing and filling.
• Sign for and distribute Fed Ex/Airborne packages; receive goods from vendors and other service providers.
• Provide administrative support to the Finance and Administration Manager in managing requisitions and updating BIN cards.
• Supervise the contract janitor daily to ensure that the office environment is thoroughly cleaned and made conducive for staff to carry out their duties.
• Monitor and maintain office supply inventory and stock kitchen and cleaning materials.
• Provide logistics support for workshops, trainings and meetings.
• Operate office equipment and assist staff with photocopying and binding of documents as needed.
• Assume dispatch duties and perform errands that assist daily functions as needed.
• Manage petty cash.
• Other duties as assigned.

Qualifications

• Ordinary National Diploma.
• Good oral and written English.
• Minimum 2 years work experience.
• Previous administrative experience in an office setting required.
• Strong computer and internet skills including familiarity with Microsoft Word and Excel and other commonly used software. Access Database skills would be a plus.
• Strong organizational skills, record keeping, and attention to detail.
• Displays maturity, discretion, enthusiasm, and a positive attitude.
• Ability to work independently, establish priorities, and manage workload.

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Assignment Length: 4 years, dependent on funding
Jobs Supervised: Office Assistant and Driver

Responsibilities

• Provide financial accounting and management support, including preparation of monthly office expense reports in accordance with required format.
• Monitor systems of internal control to safeguard the project assets and lead the process of implementing financial accounting procedures.
• Serve as Country Office Manager, overseeing the financial, administrative, and logistic needs of the project office.
• Work closely with Project Director and senior technical staff to prepare the Council annual program planning and budget (PPB). Provide assistance to Project Director and technical officers during PPB process.
• Work closely with Council Headquarters to draft and review financial reports, ensuring that all partner financial reports are received, reviewed, and incorporated into the overall financial reports in a timely manner.
• Assist Program Manager with monitoring program budget through the regular provision of analysed financial information at stipulated intervals. Provide leadership and technical support for all financial matters of the project.
• Facilitate timely payments for program implementation costs and ensure that the project is in compliance with all USAID and Council policies and requirements.
• Review and provide guidance in the preparation of sub-agreement budgets and contracts, ensuring that they follow project and Council rules and regulations.
• Ensure cost effective and efficient procurement of goods and services in accordance with donor and internal procurement procedures.
• Develop and monitor evaluation procedures to ensure compliance of sub-recipients/contractors with donor specific requirements.
• Maintain comprehensive records regarding all leases, contracts and agreements working closely with DC-based Finance and Admin Specialist and the Associate Director for Finance and Administration.
• Oversee the implementation of Council policies and procedures, maintain appropriate records, coordinate staff recruitment and onboarding process in liaison with DC-based Associate Director for Finance and Administration.
• In liaison with the Chief of Party, provide human resources support to the office, including implementation of policies and procedures, administration of staff benefits and maintenance of appropriate personnel records.
• Other duties as assigned.

Reporting to:

• Associate I and Project Director (Chief of Party) and Associate Director for Finance and Administration

Qualifications

• Master's degree in Financial Management, Accounting, or Business Administration
• Professional accountancy qualification or equivalent desired.
• Seven years of financial management and a minimum 3 years of financial management experience at managerial level gained from an international non-governmental organisation.
• Experience with donor funding and compliance with reporting requirements. Experience with USAID preferred.
• Strong knowledge of MS Office, accounting principles, financial systems, and grant accounting.
• In-depth knowledge of organizational policies in finance, budgeting, project approval and system.
• Ability to present complex financial analysis and reports on finance related issues.
• Experience with financial statement conversion to US currency and exchange rates.
• Must have experience in the management and administration of procurement operations.
• Position requires cross-cultural experience, understanding and sensitivity.
• A strong aptitude for change, innovation, learning, team building;
• Demonstrable ability to work with minimum supervision.
• Excellent English communication skills (oral and written).
• Travel in Nigeria, if necessary.

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Responsibilities

• Operate and maintain vehicle with a focus on safety and passenger courtesy.
• Assist passengers courteously and help with their baggage where necessary.
• Read and interpret maps and driving directions to plan the most efficient route services.
• Keep assigned vehicle clean inside and outside.
• Maintain accurate, up-to-date records as requested by management, including vehicle logs and vehicle documentation.
• Performs minor maintenance tasks on assigned vehicle, including general upkeep, and checking for example oil, water, break, clutch fluid, tire pressures. Ensure any faults are promptly and appropriately reported.
• Fuel vehicle.
• Coordinate the schedule for major or periodic vehicle maintenance with management and staff to minimize service interruptions.
• Run ad hoc errands.
• Ensure that vehicles are parked in safe compounds, especially on overnight stays.
• Ensure that tool kits are in vehicles and that they are complete.
• Ensure policies regarding security and communications are followed.
• Available to travel within Nigeria for project-related activities and events.

Qualifications

• Level of Education - Completion of Secondary School
• Two years’ work experience in driving with NGO
• Specialist Training/Qualification - Certificate of driver mechanic trade test
• Valid Driver’s license
• Knowledge of Abuja road networks.
• General Communication & Interpersonal Skill Level - Excellent
• Language Requirements - English - Good
• Ability to interact in cross-cultural setting with ease.
• Experience working with other USAID or donor partner organizations - Preferred.