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  • Posted: Mar 21, 2019
    Deadline: Apr 4, 2019
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    Breakthrough ACTION ignites collective action and encourages people to adopt healthier behaviors-from using modern contraceptive methods and sleeping under bed nets to being tested for HIV-by forging, testing, and scaling up new and hybrid approaches to social and behavior change (SBC). Firmly grounded in proven practices, Breakthrough ACTION works in par...
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    Office Assistant

    Assignment Length: 4 years, dependent on funding
    Reporting to: Finance and Administration Manager

    Responsibilities

    • Manage the Front Desk and provide receptionist services:
      • Answer telephone and transfer to appropriate staff member.
      • Meet and greet visitors in a courteous manner.
      • Open, date stamp, register and distribute all general correspondence.
      • Send and receive mail.
      • Respond to routine correspondence and requests for information.
    • Perform general clerical duties to include photocopying, faxing, mailing and filling.
    • Sign for and distribute Fed Ex/Airborne packages; receive goods from vendors and other service providers.
    • Provide administrative support to the Finance and Administration Manager in managing requisitions and updating BIN cards.
    • Supervise the contract janitor daily to ensure that the office environment is thoroughly cleaned and made conducive for staff to carry out their duties.
    • Monitor and maintain office supply inventory and stock kitchen and cleaning materials.
    • Provide logistics support for workshops, trainings and meetings.
    • Operate office equipment and assist staff with photocopying and binding of documents as needed.
    • Assume dispatch duties and perform errands that assist daily functions as needed.
    • Manage petty cash.
    • Other duties as assigned.

    Qualifications

    • Ordinary National Diploma.
    • Good oral and written English.
    • Minimum 2 years work experience.
    • Previous administrative experience in an office setting required.
    • Strong computer and internet skills including familiarity with Microsoft Word and Excel and other commonly used software. Access Database skills would be a plus.
    • Strong organizational skills, record keeping, and attention to detail.
    • Displays maturity, discretion, enthusiasm, and a positive attitude.
    • Ability to work independently, establish priorities, and manage workload.

    Method of Application

    Note

    • Nigerian national preferred.
    • When applying through the web portal please attach your CV and Cover Letter in Word or PDF format (stating current salary and salary expectation).
    Interested and qualified? Go to Breakthrough ACTION on www4.recruitingcenter.net to apply

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