Finance and Administration Manager at Breakthrough ACTION

Assignment Length: 4 years, dependent on funding
Jobs Supervised: Office Assistant and Driver

Responsibilities

• Provide financial accounting and management support, including preparation of monthly office expense reports in accordance with required format.
• Monitor systems of internal control to safeguard the project assets and lead the process of implementing financial accounting procedures.
• Serve as Country Office Manager, overseeing the financial, administrative, and logistic needs of the project office.
• Work closely with Project Director and senior technical staff to prepare the Council annual program planning and budget (PPB). Provide assistance to Project Director and technical officers during PPB process.
• Work closely with Council Headquarters to draft and review financial reports, ensuring that all partner financial reports are received, reviewed, and incorporated into the overall financial reports in a timely manner.
• Assist Program Manager with monitoring program budget through the regular provision of analysed financial information at stipulated intervals. Provide leadership and technical support for all financial matters of the project.
• Facilitate timely payments for program implementation costs and ensure that the project is in compliance with all USAID and Council policies and requirements.
• Review and provide guidance in the preparation of sub-agreement budgets and contracts, ensuring that they follow project and Council rules and regulations.
• Ensure cost effective and efficient procurement of goods and services in accordance with donor and internal procurement procedures.
• Develop and monitor evaluation procedures to ensure compliance of sub-recipients/contractors with donor specific requirements.
• Maintain comprehensive records regarding all leases, contracts and agreements working closely with DC-based Finance and Admin Specialist and the Associate Director for Finance and Administration.
• Oversee the implementation of Council policies and procedures, maintain appropriate records, coordinate staff recruitment and onboarding process in liaison with DC-based Associate Director for Finance and Administration.
• In liaison with the Chief of Party, provide human resources support to the office, including implementation of policies and procedures, administration of staff benefits and maintenance of appropriate personnel records.
• Other duties as assigned.

Reporting to:

• Associate I and Project Director (Chief of Party) and Associate Director for Finance and Administration

Qualifications

• Master's degree in Financial Management, Accounting, or Business Administration
• Professional accountancy qualification or equivalent desired.
• Seven years of financial management and a minimum 3 years of financial management experience at managerial level gained from an international non-governmental organisation.
• Experience with donor funding and compliance with reporting requirements. Experience with USAID preferred.
• Strong knowledge of MS Office, accounting principles, financial systems, and grant accounting.
• In-depth knowledge of organizational policies in finance, budgeting, project approval and system.
• Ability to present complex financial analysis and reports on finance related issues.
• Experience with financial statement conversion to US currency and exchange rates.
• Must have experience in the management and administration of procurement operations.
• Position requires cross-cultural experience, understanding and sensitivity.
• A strong aptitude for change, innovation, learning, team building;
• Demonstrable ability to work with minimum supervision.
• Excellent English communication skills (oral and written).
• Travel in Nigeria, if necessary.