Job Opportunities at Mute Swan Capital

Description:

• Receive mails and direct the visitors
• Prepare outgoing mail by drafting correspondence, securing parcels etc
• Answer questions and address complaints from customers
• Ensure all incoming emails are properly recorded in the system.
• Keep updated records and files.
• Ensure filing of mail with the appropriate stamp and date.
• Ensure that any visitor who goes into the office has been announced.
• Answer all incoming calls and redirect them or keep messages.
• Monitor office supplies and place orders when necessary.
• Check, sort and forward emails.

Key Duties And Responsibilities

• Perform any other duties as assigned by the Regional Head.

Requirements

Education and Work Experience:

• A minimum of OND, HND or B.Sc degree or its equivalent in any discipline.
• Minimum of two (2) years of job-related experience.
• Very good presentation and communication skills.
• Good organizational and multi-tasking abilities.
• Knowledge of office management.
• Proficient in English (oral and written).
• Good communication and people skills
• Problem-solving skills.
• Familiarity with office machines.

Skills And Competencies

• Ability to effectively use MS Office applications.

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Responsibilities

• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Occasionally traveling off-site to deliver reports or files to other departments
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information 
• Operating copy equipment, fax machines, printers or other equipment necessary
• Occasionally traveling off-site to deliver reports or files to other departments
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Operating copy equipment, fax machines, printers or other equipment necessary
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements:

• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• A B.Sc/HND degree