Job Opportunities at Médecins Sans Frontières - Switzerland

Place of Recruitment: Abuja --- Work location: Abuja --- Type of Contract: 6 month fixed term, renewable

Scope of responsibilities and accountabilities:

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect con-ditions and collaborate in the development of the mission.
• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force;  providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment
• Suports and supervisoes  electricians, plumbers and other contracted service providers  as needed and ensure all instalations and services rendred are done based on MSF standards, by seeking for suport from his supervisir when needed.
• Planning vehicles movements, tracking individual trips, and ensuring implementation of security measures
• Tracking consumption of supplies, fuel, lubricants, used in different facilities (office, house, store, etc.).
• Checking the maintenance of the various open spaces (gardens, courtyards...) and ensuring that domestic waste is correctly discarded
• Checking and ensuring the maintenance of MSF premises and facilities, as well as the general water supply, electrical, walls, ceilings ect. and security conditions. In this sense, making inspection visits to assess the rehabilitation needs of facilities.
• Performing maintenance of logistics equipment for cold chain, energy, IT and radio communications, in particular: 
• Inventories and the reallocation of equipment.
• Renewing the authorization to use radio material with local authorities.
• Checking the quality of the work carried out on generators and electrical installations.
• Preparing orders for his sector activity, do the follow-up, and checking their proper reception and state.
• Carrying out local purchases and ensuring that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Participating in trainings at the request of the line manager

Minimum requirements:

• Essential diploma and specialization in Logistics is an asset
• Minimum 2 years' experience in logistics or similar positiion
• Essential computer literacy (word, excel and internet)
• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management.

Applications must be in English and include:

“Only shortlisted candidates will be contacted”

go to method of application »

Place of Recruitment: Maiduguri --- Work location: Maiduguri --- Type of Contract: 6 month fixed term, renewable

Scope of responsibilities and accountabilities:

• Participating and collaborating with the Logistics coordinator or Head Of Mission and the Cell Logistic Advisor (TeLoCo) in the definition and implementation of all technical and logistics strategies and sup-port to the field. This implies ensuring the pertinence and coherence of logistics programs, the adequacy of the means provided and the compliance to MSF standards and protocols in order to enable the devel-opment of the mission in perfect working conditions and optimize the impact of the medical projects
• With the close support of the Cell Logistic Advisor (TeLoCo), participating in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, advising the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for intervention.
• Monitoring the implementation of logistics/technical/supply activities in the mission ensuring compliance to MSF standards, protocols and procedures, and reporting to the HoM on the development of the ongoing programmes and proposing reorientation strategies when needed.
• In close collaboration with the HR department, participating in the recruitment, training, briefing/debriefing and performance evaluation of the logistics staff in the mission in order to ensure both the sizing and the amount of knowledge required. Implementing all these related activities to the logistics staff under his/her direct responsibility.
• Ensuring technical reference for all logistics/technical issues in the mission and provides coaching to logistics staff.
• Ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
• Monitoring and implementing the technical aspects of the risk reduction rules: transport, communication, protection, identification and preparation of the technical aspects of the mission security plan, evacuation plan and other contingency plans.
• Ensuring communication means in the Mission (including numbers frequencies), allowing permanent communication between capital, projects, bases and HQ. Ensures all staff in the Mission benefits from proper training on how to use communications equipment available in the Mission (e.g. satellite phones, HF/VHF radios, computers, etc.)
• Providing reports on projects/mission evolution from the technical/logistics perspective and proposing corrections if needed
• Gap filing for LTL’s, project’s Log managers upon needs and upon request by his or her suppervisor.
• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly reports according to guidelines

Minimum requirements:

• Technical degree and specialization in Logistics is an asset
• Minimum 2 years' experience in supply chain
• Essential computer literacy (word, excel and internet)
• People Management and Development, Commitment to MSF Principles, Behaviour Flexibility, Result and Quality Orientation, Team work and Cooperation

“Only shortlisted candidates will be contacted”

go to method of application »

Scope of responsibilities and accountabilities:

• Defining, coordinating and monitoring the supply chain activities in the project according to MSF proto-cols, standards
• and procedures in order to ensure the optimal running of the project
• In collaboration with the Project Coordinator and the Supply Chain Coordinator or Logistics Coordinator, planning, establishing and reviewing the supply activities in the project including its budget, in order to identify and optimize the response to the needs of the mission and the targeted population
• Monitoring and ensuring the efficient and smooth running of the following supply activities in the project: order processing, local purchase management, physical (warehousing) and administrative (management of movements) stock management, freight management, supply administration and implementation of standard supply tools (Unifield, Q4, etc.)
• Ensuring the availability of relevant management data to the owners of the stock, project and capital coordination (expired drugs, risk of shortages, stock reports, lead time, pipeline, etc.).
• Managing the supply team in the project, and in collaboration with the PC, Supply Chain Co or LogCo and the HRCo, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his / her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities
• Participating in monthly reporting according to guidelines
• In collaboration with the Logistics/ Supply Chain Coordinator, Supply Chain Team Leader defining the Transport and Customs related procedures and planning the annual budget for Transport and Customs activities in order to identify and optimize the response to the needs of the mission and the targeted population.
• Monitoring the implementation of the Transport and Customs related procedures ensuring compliance with MSF standards, protocols and procedures. This includes the following: 
• Ensuring the clearing of goods and managing relations and customs regulations with clearing/forwarding agents, government and transporters. Collecting market information and updates on transport related issues and advising the supply unit, coordination and other actors on customs regulations and constrains. Conducting field visits to ensure understanding and communication between different actors
• Planning and organizing transport with freight companies, managing Transit Go Down Stock and following and communicating all transport activities of the goods. Preparing assembles and monitoring the validity of all transport related documents (Freight Manifest, Release Notes, donation/gift certificate, Packing list, invoice, etc.) and ensuring that signed transport documents are returned with signature. Organizing deliveries/transport to the field according to their priority in terms of needs and being in charge of loading and offloading of trucks, ensuring that an MSF representative is present
• Ensuring transport invoices are validated and sent to Project Supply Manager/Project Coordinator for signature and forwarded to Finance for payment
• Analysing and managing any claims with suppliers or clients and payments to be kept on hold. Advising the finance department on time
• Participating in the validation of freight companies and clearing agents and facilitating and following up duty and tax exemptions. Preparing transport contracts.
• Ensuring technical support and providing coaching to staff under his/her responsibility. Providing standardized/template transport documents and guidelines
• In collaboration with the LogCo and HRCo, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
• Preparing monthly report of indicators (figures, graphs and charts), providing quarterly analyses and participating in monthly Sitrep according to management guidelines
• Performing delegated tasks according to his/her speciality and as specified in his/her job description

Minimum requirements:

• Essential degree and specialization in Logistics/Supply Chain is an asset
• Minimum 2 years' experience in supply chain
• Essential computer literacy (word, excel and internet)
• People Management and Development, Commitment to MSF Principles, Behaviour Flexibility, Result and Quality Orientation, Team work and Cooperation

“Only shortlisted candidates will be contacted”

go to method of application »

Scope of responsibilities and accountabilities:

• Defining, coordinating and monitoring the supply chain activities in the project according to MSF proto-cols, standards
• and procedures in order to ensure the optimal running of the project
• In collaboration with the Project Coordinator and the Supply Chain Coordinator or Logistics Coordinator, planning, establishing and reviewing the supply activities in the project including its budget, in order to identify and optimize the response to the needs of the mission and the targeted population
• Monitoring and ensuring the efficient and smooth running of the following supply activities in the project: order processing, local purchase management, physical (warehousing) and administrative (management of movements) stock management, freight management, supply administration and implementation of standard supply tools (Unifield, Q4, etc.)
• Ensuring the availability of relevant management data to the owners of the stock, project and capital coordination (expired drugs, risk of shortages, stock reports, lead time, pipeline, etc.).
• Managing the supply team in the project, and in collaboration with the PC, Supply Chain Co or LogCo and the HRCo, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his / her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities
• Participating in monthly reporting according to guidelines
• In collaboration with the Logistics/ Supply Chain Coordinator, Supply Chain Team Leader defining the Transport and Customs related procedures and planning the annual budget for Transport and Customs activities in order to identify and optimize the response to the needs of the mission and the targeted population.
• Monitoring the implementation of the Transport and Customs related procedures ensuring compliance with MSF standards, protocols and procedures. This includes the following: 
• Ensuring the clearing of goods and managing relations and customs regulations with clearing/forwarding agents, government and transporters. Collecting market information and updates on transport related issues and advising the supply unit, coordination and other actors on customs regulations and constrains. Conducting field visits to ensure understanding and communication between different actors
• Planning and organizing transport with freight companies, managing Transit Go Down Stock and following and communicating all transport activities of the goods. Preparing assembles and monitoring the validity of all transport related documents (Freight Manifest, Release Notes, donation/gift certificate, Packing list, invoice, etc.) and ensuring that signed transport documents are returned with signature. Organizing deliveries/transport to the field according to their priority in terms of needs and being in charge of loading and offloading of trucks, ensuring that an MSF representative is present
• Ensuring transport invoices are validated and sent to Project Supply Manager/Project Coordinator for signature and forwarded to Finance for payment
• Analysing and managing any claims with suppliers or clients and payments to be kept on hold. Advising the finance department on time
• Participating in the validation of freight companies and clearing agents and facilitating and following up duty and tax exemptions. Preparing transport contracts.
• Ensuring technical support and providing coaching to staff under his/her responsibility. Providing standardized/template transport documents and guidelines
• In collaboration with the LogCo and HRCo, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
• Preparing monthly report of indicators (figures, graphs and charts), providing quarterly analyses and participating in monthly Sitrep according to management guidelines

Performing delegated tasks according to his/her speciality and as specified in his/her job description

Minimum requirements:

• Essential degree and specialization in Logistics/Supply Chain is an asset
• Minimum 2 years' experience in supply chain
• Essential computer literacy (word, excel and internet)
• People Management and Development, Commitment to MSF Principles, Behaviour Flexibility, Result and Quality Orientation, Team work and Cooperation

“Only shortlisted candidates will be contacted”