Job Opportunities at Greenswealth Corporate Services Limited

Details:

Admin duties:

• Responsible for the day-to-day running of the office
• Supervise the Admin department in performance of their duties.
• Maintain Client and Suppliers database with an effective contract management system
• Assist with completion of necessary reports/presentations as requested by General Manager.
• Responsible for the effective stock management of Corporate Gift items and other goods in the store; keeping appropriate records of order, supplies and deliveries at all times
• Ensure that inventory items supplied comply with specifications on LPO before receipt into store.

Human Resources Duties:

• Dissemination of information to staff on company policies and developments within the workplace on a regular basis.
• Oversee activities of the administrative group.
• Assist in conducting human resource policy, program research as well as development projects.
• Ensure employee handbook/ policies updates and assists in the implementation and application of new and existing personnel policy.
• File and maintains a comprehensive employee personnel records system for all employees, including insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, bonuses etc.
• Conduct employee onboarding process with relevant managers.
• Ensure that staff attendance records are accurately filled.
• Manage Correspondence such as emails and telephone calls.
• Schedule and coordinates meetings and conference as well as ensures minutes are recorded.
• Manage staff leave database, staff training records and staff welfare.
• Manage administrative calendar and activities report calendar.
• Manage office items inventory and update.
• Work with external Providers of HR Services.

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Details:

• Preparation of financial statements
• Preparation of timely and accurate management reports
• Preparation of annual budget
• Preparation of cash flow projections, monthly and quarterly;
• Preparation of monthly bank reconciliation statements;
• Review of monthly payroll;
• Record incoming cheque receipts and ensure they are lodged in bank;
• Follow up on invoices and statements to ensure clients pay the appropriate amount on time
• Maintain fixed asset register;
• Resolve accounting discrepancies;
• Maintain financial databases and manual filing systems;
• Monitor and maintain bank relations;
• Dispense petty cash;
• Review the office expenditure and ensure cost control;
• Book-keeping of all business transactions;
• Maintain and submit finance and accounting records to the MD on a monthly basis;
• Prepare monthly returns for statutory deductions and taxes (i.e PAYE and Pension);
• Explain billing invoices and accounting policies to staff, vendors and clients;
• Manage all activities and staff within the corporate services department;
• Tax planning and management;
• Other duties and responsibilities as assigned by the Managing Director

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Task/ Responsibilities:

Production Officer:

• Ensure that products are produced on time and are of good quality.
• Ensuring that production is cost effective and a receipt is collected for every transaction.
• Maintaining quality service by establishing and enforcing organization’s standard.
• Ensuring that production is cost effective.
• Assisting  in drafting a time scale for the job.
• Assist in monitoring the production processes and adjusting schedules as needed.
• Preparing  a proper breakdown on how fund was spent to the Admin department.
• Ensuring that the final production is error free.
• planning and organising production schedules
• Assessing project and resource requirements.
• Determining quality control standards
• overseeing production processes
• Re-negotiating timescales or schedules as necessary

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JOB DESCRIPTION

• Carry out market analysis to get the best purchasing deals;
• Acquire goods at favourable prices by comparing prices of goods from different suppliers;
• Analyses sales patterns and stays up-to-date on market changes that can affect the supply and prices of goods;
• Liaises with local suppliers of goods to ensure a steady supply of required items to facilitate the company’s production process;
• Maintains an updated database of credible suppliers of all items needed by the company;
• Constantly on the look-out for best ways to minimize the company’s procurement expenses;
• Works with business development and production department to determine items or materials needed by clients;
• Maintains an accurate record of goods purchased, including costs, deliveries and inventories;
• Looks through various catalogues to locate items required by clients;
• Works with the marketing team to accurately interpret and source for items needed by clients;
• Will be required to come up with creative suggestions for meeting clients’ needs;
• Works with the Head of Procurement to prepare and send quotations for items as needed;
• Liaises with various suppliers, local, to get best and accurate costs of items;
• Assists in carrying out other duties as may be assigned from time to time.

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Marketing Executive:

• Maintaining relationship with clients by providing support, information, and guidance in person and via telephone calls and emails.
• Assist in the development and implementation of marketing plan which will meet both personal and business goal of expanding customer base.
• Prepare reports by collecting, analyzing and summarizing information.
• Gathering market and customer information.
• Checking the quantity of goods in display and in stock.
• Researching and recommending new opportunities; recommending profit and service improvement.
• Attending meetings with clients and delivering samples for client’s approval.
• Making accurate, rapid cost calculation and providing customers with quotations.
• Recording sales and order information and sending copies to the Head of Marketing and Business Development.
• Understanding the client requirements and then assist in customizing the product as per their needs.

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Details

• Maintaining relationship with clients by providing support, information, and guidance in person and via telephone calls and emails.
• Devising strategies to drive online traffic to the company website.
• Overseeing the social media strategy for the company.
• Planning and budgetary control of all digital marketing.
• Managing online brand and product campaigns to raise brand awareness.
• Uploading items on the website and social media platforms.
• Providing accurate reports analysis to the company management to demonstrate effective return on investment.
• Researching new online media opportunities that may benefit the business including mobile, social media, development of blogs and forums.
• Keeping up to date with current digital trends.
• Assisting with paid media including liaising with digital advertising agencies.
• Gathering market and customer information.
• Checking the quantity of goods in display and in stock.
• Researching and recommending new opportunities; recommending profit and service improvement.
• Recording sales and order information and sending copies to the Head of Marketing and  Business Development.
• · Understanding the client’s requirements and then assisting in customizing the product as per their needs.

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Task/ Responsibilities:

• Scheduling meetings and keeping an up to date activity calendar for the managing director.
• Reading and responding tom emails.
• Taking minutes of meetings attended with the managing director
• Overseeing travel arrangements for the managing director, including booking flights and accommodation.
• Ensuring that all tasks assigned by the MD are done promptly.
• Sends weekly activity report.
• Ensuring that staff attendance is accurately filled and updated on the excel sheet.
• Attending to all other HR correspondence.
• Managing the filing and storage  of documents