Job Openings at Widows and Orphans Empowerment Organisation (WEWE)

 Location:

The successful candidates will be based in Akwa Ibom, Rivers, Imo, Anambra and Abuja
 
Key Duties & Responsibilities:
Duties and Responsibilities include but not limited to:

• Data Entry: To assist the finance team to input data into financial reports; Enter all income and expenditure transactions into the relevant accounting software in conjunction with program and administrative staff to ensure transactions are properly coded; Prepare bank reconciliation statements; Monitor cash balances and maintain a good system of record.
• Petty Cash: To serve as petty cash custodian and post petty cash vouchers into the relevant software, process petty cash reconciliation on a weekly basis or as required.
• Retirement: Work with WEWE- LOPIN 2 teams to support timely retirement of program and administrative expenses and also improve in their turnaround time of retirement.
• Financial Reports: To assist in scanning and making photocopies of monthly Financial Reports; Review WEWE LOPIN 2 Implementing Agents Financial Report, Retirements to ensure proper documentation; File financial documents.
• Salary Records: To assist in tracking staff leave and medical allowance using Microsoft Excel; Collate and review timesheets in preparation for payroll.
• Taxes: Assist to process Tax Clearance Certificates and follow up with tax authority to collect receipts and documentations of tax remitted.
• Procurement: To assist in collating quotes from vendors and service providers; Organise Procurement Committee meetings; Prepare Justification Memo for approval of the selected vendors; Obtain payment invoice from selected vendors; Prepare supporting documents for payment.
• Travel: To assist in receiving and processing Travel Authorization Form (TAF) & Travel Expenses Statement (TES) submitted by staff; Review local expense reports for compliance with United States Agency for International Development (USAID) and WEWE travel policies before signing off for approval.
• Strengthening WEWE control environment: To assist the finance team to strengthen its finance control environment. To significantly contribute to identifying all WEWE internal control environments and making suggestions and coming up with new ideas on how to design control mechanism to strengthen these controls, and work with the finance team to operate and put these measures in place.
• Any other duties: Attend to any other task as may be assigned by the Finance and Administration Director/Finance Officer.

Qualification:

• A minimum of OND in Accounting. A second class upper division is preferred.
• A minimum of (1) year experience in Accounting Department of an NGO/Not for Profit Organizations
• Strong computer skills
• Experience working on USAID/PEPFAR funded programs
• Ability to develop and manage budgets for USAID funded projects
• Salary Range: Please kindly note that the Finance Assistant will be given a monthly basic salary of NGN
• 41,000 -60,000 (Forty Thousand Naira Sixty Thousand Naira Only

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 Key Duties & Responsibilities:

• Proper management of office supplies, equipment and facilities.
• Collaborate with Hotel management and other vendors in the reservation of accommodation and provision of all required services at meetings and trainings.
• Immediate repairs of faulty equipment, furniture and appliances to avert further degeneration and ensure that they reach their expected life span or replaced if required.
• To administer procurement of goods and services and ensure that procurement processes are followed in line with USAID/WEWE financial rules and regulations in WEWE-LOPIN 2
• To provide general logistics functions for optimal service delivery to Abuja office and other WEWE four states
• To Maintain and support office operations and administration in Abuja Office in an efficient manner
• Coordinate and collaborate with the project drivers, security and cleaner to ensure that the standards of an enabling working environment is provided and maintained for staff to enable them discharge their duties.
• Disbursement, documentation and reporting of all petty cash transactions.
• Support finance offices with routine and delegable finance functions such as errands to banks, market surveys, collection of quotes and preparation of Quote Analysis/Justification, purchases, follow-up on vendors for collection of receipts and invoices from vendors on all transactions.
• Perform any other task as may be assigned

Qualification, Skills and Experience

• A minimum of a university degree in any social or management science. A second class upper division is preferred
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• A minimum of (3) three years’ experience in NGO/Not for Profit Organizations
• Strong computer skills
• Experience working on USAID/PEPFAR funded programs
• Ability to manage budgets for USAID funded projects
• Fluency in both written and oral English

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Location:
The successful candidates will be based in Port Harcourt, Rivers and Anambra State

Key Duties & Responsibilities

• Guard the premises daily for 24hours and conduct access control of all visitors into the building.
• Control the entries and exits, Body search and ID card check, Patrolling of premises, Access control, Screening/Scanning of staff vehicle.
• Write report of daily activities and irregularities, such as equipment or property damage, theft, the presence of unauthorized persons, or unusual occurrences.
• Patrol the premises to prevent and detect signs of intrusion and ensure the security of doors, windows and gate.
• Ensure in and out of equipment are checked and confirmed documentation.
• Call police or fire departments in cases of emergency, such are fire or presence of unauthorized persons.
• Conduct hourly surveillance of the premises.
• Prevent the unauthorized access of persons and vehicles in and around the office premises
• Prohibit bringing in of any dangerous objects on to WEWE-LOPIN property in order to safeguard the people, the property and the premises.
• Security guard shall not allow any unauthorized parking in front of the project office
• Security guard shall assure that all the security and fire-alarm equipment works properly in case of any detection of malfunctioning should inform direct supervisor
• Attend to any other task as may be assigned by the human resources/admin officer

Qualification, Skills and Experience:

• Minimum of two (2) years of experience as security guard an NGO/Not for Profit Organization
• A minimum of WAEC/SSCE is required
• OND in any relevant discipline will be an added advantage
• Salary Range: Please kindly note that the Security Guard will be given a monthly basic salary of NGN
• 47,000 - 60,000 (Forty-Seven Thousand naira Sixty Thousand Naira Only) 

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 Key Duties & Responsibilities

• Ensure that the office premises is always clean by sweeping, mopping and scrubbing of the floor with complete floor detergent and deodorant.
• Assist in photocopy, scan, binding of official documents and provide all working materials for staff when requested.
• Cleaning, moping and scrubbing of the entire office at the appropriate time so it does not interfere with the general activities of the office.
• Remove the trash from within the office floor to the designated bin either within or outside the office complex daily.
• Wash all towels in the office regularly and keep the kitchen neat and tidy
• Wash, clean and tidy both male and female restrooms
• Cobweb and dust the entire office on daily basses
• Attend to any other task as may be assigned by the Human Resources /Admin officer or as designated by supervisor.

Qualification, Skills and Experience:

• Minimum of two (2) years of experience as a cleaner/admin staff in an NGO/Not for Profit Organization
• A minimum of WAEC/SSCE is required
• OND in any relevant discipline will be an added advantage
• Salary Range: Please kindly note that the Cleaner will be given a monthly basic salary of NGN
• 47,000 - 60,000 (Forty-Seven Thousand naira Sixty Thousand Naira Only)

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 Details:

Strengthening Advocacy and Civic Engagement (SACE), Local Capacity Plus (LCP) project
Position Title: Procurement Advisor
Report To: Executive Director/Chief of Party (ED/COP)
Location: WEWE- LOPIN 2 Abuja

Essential Job Functions: Working Relations:

• The Procurement Advisor will report directly to the Executive Director of WEWE. The Procurement Advisor will also work in collaboration with other Advisors, Subject matter Expert and the Project Manager with support from WEWE staff team.
• Specific Responsibilities: Specific responsibilities include, but are not limited to:
• Provide Technical Support in the analysis of procurement and supply management processes to assist in identification of gaps in personnel, systems, policies or other resources required to assure performance and effectively communicate these analyses to 17 SACE grantees.
• Provide technical input for organizational development and capacity building for PSM activities for the 17 SACE grantees.
• Provide technical input in developing standard operating procedures (SOPs) for routine PSM activities, monitoring adherence to SOPs within the 17 organizations.
• Provide technical contribution to monthly, and annual reports for submission.
• Contribute to identify and documenting best practices in Procurement using USAID guidelines.
• Facilitate transfer of skills to appropriate staff through mentoring and on-the-job training to 17 SACE grantees.
• Adapt and develop learning session guidance for off-site learning sessions on areas of their gaps
• Develop check lists for follow up actions plan and Monitoring and Evaluation
• Develop a baseline report, mid-term review and end of project report on each 17 SACE grantees on Procurement.
• Conduct Supervisory Visits to SACE sub-grantees as desired to meet target of six minimal and moderate grantees.
• Attend capacity development advisory board meetings.
• Perform any other function as delegated by WEWE Executive Director (ED).

Qualifications:

• Masters in public administration, financial management, accounting, business administration, or related field.
• Minimum eight years (8) experience in the development and implementation of modern public procurement systems, laws, regulations, processes, and operating procedures.
• Expertise in preparation and implementation of public procurement manuals, training, and establishment of financial systems and controls especially as they pertain to sound, transparent, and efficient public procurement practices.
• Minimum 8 years NGO experience in Procurement for United States Agency of International development (USAID) funded projects is preferred.
• Minimum five years (5) years’ experience training organizations in procurement functions including: codes of conduct, procurement planning, procurement and solicitation methods, evaluation and negotiation, ensuring funds are available, contracting, handling complaints and appeals.
• Fluency in English is required.
• Computer literacy, and excellent oral and written communication skills are required.

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 Details: Strengthening Advocacy and Civic Engagement (SACE), Local Capacity Plus (LCP) project
Position Title: Team Leader/Subject Matter Expert for Fund Raising
Report To: Executive Director/Chief of Party (ED/COP)
Location: WEWE-LOPIN 2 Abuja
 
Job Summary:
Provide overall Technical Leadership, Management and Comprehensive strategic and tactical plan for capacity development of SACE grantees and ensure successfully accomplishment of set objectives and (ii) Provide new direction and innovation capable of radical thinking, for developing new and novel approach to institutionalization of capacity development in WEWE Organizational Development strategy.

Duties and Responsibilities include but not limited to:

• Organisational Development Team Leader
• Provide technical and managerial leadership to the SACE Local Capacity Plus (LCP) team
• Facilitates communication among SACE Team and management. Guide management on problem solving, contract compliance and litigation avoidance.
• Provides expertise in strategy development and execution, planning and facilitation of team efforts.
• Proactively address and respond to SACE Team issues by bringing key stakeholders together to assess root causes and/or supporting implementation of appropriate interventions, including strategic planning, tactical and project planning, facilitation, instruction, program design, materials development and performance analysis.
• Review Budgets, Travel Request, Expense Retirements and all requisitions for the project for compliance with USAID policies and regulations.
• Review and submit Monthly Invoices, Financial and budget reports to the Donor
• Subject Matter Expert (SME) Fund Raising
• Provide technical support to the 17 SACE sub-grantees to enable them acquire the skills to:
• Write competitive proposals
• Develop proposal budgets
• Prepare project costing
• Write reports.
• Adapt/develop learning session guidance for off-site learning sessions on areas of their gaps
• Conduct on site learning sessions on proposal writing, report writing and cost proposal
• Develop check lists for follow up actions plan and Monitoring and Evaluation
• Develop a baseline report, mid-term review and end of project report on each 17 SACE grantees
• Conduct Supervisory Visits to SACE sub-grantees as desired to meet target of six minimal and moderate grantees
• Facilitate capacity development advisory board meetings
• Perform any other function as delegated by WEWE Executive Director (ED).

Qualifications:

• Relevant degree in business management and administration, economic or any social science discipline. Masters in Organizational Development/Design, Leadership, or related field strongly preferred. An MBA holder is desirable.
• 15+ years progressive work experience in leadership development, organizational development, including: a. 6+ years project management and program development/management experience, and b. 6+ years leading cross functional teams and/or managing people.
• At least 8 years’ experience working in a United States Agency for International Development (USAID) funded project strongly preferred.
• At least 6 years’ experience developing, writing and delivering proposals (preferably in the Nigerian context).
• Strong facilitation skills, Strong oral and written communications
• Previous experience in systems or process improvement
• 4years experience of developing and implementing partnership development activities.
• Extensive use of project management approaches including setting project plans, budgets and schedules.
• Experience in fundraising would be preferable. Experience using Organizational Capacity Assessment tools for USG funded project; OCAT and NUPAS strongly preferred.
• Demonstrated experience designing and developing learning and engagement strategies.
• Strong problem solving and troubleshooting skills with the ability to exercise mature judgment.
• Strong writing skills including the ability to synthesize information into clear, concise messages both for detailed analytical reports and executive summaries.
• Other Skills:
• Multitasking, critical and analytical thinking, team oriented, computer competency, Public Speaking.