Administrative Officer at Widows and Orphans Empowerment Organization (WEWE)

 Key Duties & Responsibilities:

• Proper management of office supplies, equipment and facilities.
• Collaborate with Hotel management and other vendors in the reservation of accommodation and provision of all required services at meetings and trainings.
• Immediate repairs of faulty equipment, furniture and appliances to avert further degeneration and ensure that they reach their expected life span or replaced if required.
• To administer procurement of goods and services and ensure that procurement processes are followed in line with USAID/WEWE financial rules and regulations in WEWE-LOPIN 2
• To provide general logistics functions for optimal service delivery to Abuja office and other WEWE four states
• To Maintain and support office operations and administration in Abuja Office in an efficient manner
• Coordinate and collaborate with the project drivers, security and cleaner to ensure that the standards of an enabling working environment is provided and maintained for staff to enable them discharge their duties.
• Disbursement, documentation and reporting of all petty cash transactions.
• Support finance offices with routine and delegable finance functions such as errands to banks, market surveys, collection of quotes and preparation of Quote Analysis/Justification, purchases, follow-up on vendors for collection of receipts and invoices from vendors on all transactions.
• Perform any other task as may be assigned

Qualification, Skills and Experience

• A minimum of a university degree in any social or management science. A second class upper division is preferred
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• A minimum of (3) three years’ experience in NGO/Not for Profit Organizations
• Strong computer skills
• Experience working on USAID/PEPFAR funded programs
• Ability to manage budgets for USAID funded projects
• Fluency in both written and oral English