Job Openings at Plan International

Role Purpose

• To ensure effective and efficient coordination of human resources and administrative related activities towards implementation of the project, and to provide technical leadership in ensuring that all human resources and administrative processes are in line with policies of Plan International.

Dimension of Role:

• Monitoring Implementation of project human resources and Administrative management processes, protocols and systems

Key Roles / Responsibilities

• Develop and implement administrative processes including internal controls for the project.
• Monthly and quarterly administrative reports in line with established compliance standards.
• Review of all administrative components of all financial transaction documents before project commitments and payments are made.
• Development and tracking of all project procurement plans in line with projects plans and budgets, ensuring procurement deadlines are met.
• Work with the project finance manager in the development of the monthly and quarterly cash forecasts for the project, including for partners.
• Set up and management of project administrative file documentation system in the office, including supporting same for partners.
• Coordinate all HR related matters with support from the Country Office, including ensuring staff understanding and compliance of the staff and procurement manuals.
• Oversees Partner’s financial contract process as well as liquidations and reporting in line with donor compliance standards, before further fund advancements.
• Lead on the submission of timesheets for approval and forwarding to the Country office.
• Develop and implement a capacity building plan for staff and partners that includes but not limited to fire safety, office protocols, and procurement policies.
• Develop and update inventory data base monthly for all project assets including partner assets where applicable.
• Maintain good working relationship with vendors and consultants.
• Fulfil Plan’s Child Protection Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.

Human Resource Development:

• Supports the Country Human Resource Manager in strengthening Human Resources processes documentation and controls. Build staff capacity ensure a high level of adherence to Human recourse policies and best practices.

Admin and Logistics Development:

• Manage the budget of the HR and Administration unit.
• Supervise and manage direct reporting staffs
• Provide guidance and support to Sokoto Office and the Country Office in Administration and logistics related issues;
• Design appropriate training programs for administrative and logistics staff in the field Office.
• Review and revise, if necessary, all legal document and procedures in use by the Sokoto Office.
• Perform other administrative and logistics duties in a manner that supports the Team and improves Plan International Nigeria’s efficiency and effectiveness;

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

• A B.Sc Degree in Human Resource Management/Business Administration/ Social Sciences or other related courses.
• Any relevant professional certification and a Master’s degree will be added advantage.
• At least 3 years’ practical work experience in managing HR and Office Administration in a similar organization
• Experience in Procurement and supply chain management
• Experience working with funded partners
• Experience in capacity building (staff and partner organization)
• Familiarity with Nigerian laws.

Skills & Knowledge:

• Communicates clearly and effectively appropriate to the audience
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Team player

Behaviours:

• Provides good and adequate Human Resource and administrative support to the team to the programme meet agreed organizational outcomes
• Actively seeks for support in addressing difficulties in execution of duties.

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Role Purpose

• Provide leadership in developing and implementation of monitoring and evaluation plan and corresponding instruments for MNCH project and implementing M&E strategies in compliance with the project management tools and requirements.
• Take the lead in project reviews, assessment including internal data quality assessments, monitoring and evaluations. This position will also be responsible for developing project staff’s capacity in the area of both progress and data gathering, verification and results monitoring.

Dimension of Role:

• Monitoring and Evaluation of the project activities
• Design and implementation of monitoring systems for the project.
• Act as the Knowledge management focal person for the project.

Key Roles / Responsibilities

• Lead Designs, develops and implements the comprehensive M&E framework/strategy, system and quantitative and qualitative tools, with a focus on health management information systems strengthening and incorporating mobile technology
• Leads regular monitoring data collection, verification, entry, spot checking, analysis, reporting and sharing, ensuring accurate, high quality household, community and facility level data is collected on all PMF (Performance Measurement Framework) indicators on a regular basis and as per agreed framework and timelines
• Supports, coordinates and follows the development and implementation of Baseline, Midterm, Endline and research studies in order to inform the M&E framework, tools, systems and processes
• Provides information and feedback to the National Project Manager to inform adjustments in project strategy, and to ensure that the project remains relevant and effective.
• Share and disseminate best practices on Program related lessons learnt in collaboration with Health Experts in the state.
• Work with project team members to ensure community level data is collected, analyzed and presented for communities to make informed decisions on MNCH issues.
• Ensure timely and high quality regular monitoring and evaluation reports are produced.
• Set up and manage a project knowledge management system.
• Provide regular and timely feedback on project progress against planned activities, outputs and results.
• Ensure capacity building by regularly training and mentoring staff and partners for improved program monitoring and evaluation.
• Provide technical leadership in operational and programme research processes.
• Provide overall technical guidance and supervision to the Project M and E coordinators.
• Develop innovative strategies, including application of IT technology, to engage the State Ministry of Health Department of Planning, Research and Statistics and PHCDA on MNCH data collection and quality improvement.
• Establish linkages with M and E units of existing MNCH projects in the state.
• Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

• A Bachelor’s Degree in Statistics or Social or Health Sciences or an equivalent from a recognized university. Master’s degree will be an added advantage.
• At least 5 years’ practical work experience in monitoring & evaluation of public health programs especially MNCH programs.
• Experience in Participatory Monitoring and Evaluation especially in community and household data collection processes.
• Experience in application of result based management tools.
• Experience working with the DHIS 2.0 software is critical.
• Proven understanding of programming concepts and Human Rights Approaches to Development.
• Knowledge and experience with Donor program and M & E frameworks and approaches.
• Thorough experience with the use of technology for data collection including mobiles phones and Global Positioning System (GPS) preferred.

Skills & Knowledge:

• Ability to coordinate large data collection processes and manage large datasets, including analysis, interpretation and presentation of both quantitative and qualitative data.
• Promotes innovation and learning
• Communicates clearly and effectively appropriate data and results to relevant audiences.
• Excellent planning and management skills
• Analytical and Problem Solving skills
• Ability to contribute to Policy development processes.
• Ability to work in a multidisciplinary and multicultural team
• Possession of excellent report writing skills
• Strong negotiation, facilitation and influencing skills
• software/ statistical packages such as Microsoft Access SPSS, STATA, Epi Info, databases (Access) and spreadsheets (Excel)

Behaviours:

• Well-functioning and effective gender responsive M&E systems with appropriate tools/instruments.  (comprehensive M&E framework and plan)
• Established and regularly updated training databases.
• Established and regularly updated Performance Management Framework.
• Established process for timely and regular feedback of monitoring outputs into project planning and other decision making cycles.
• Regular Internal Data Quality Assessments.
• Increased capacity of staff in M&E.
• Established and effective process for production and timely submission of high quality reports.