Job Openings at Norwegian Refugee Council (NRC)

Responsibilities

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines
• Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes
• Conduct procurement process with focus on country and NRC regulations
• Prepare procurement documents in line with NRC procurement procedures

Specific responsibilities 

• Prepare requests for quotations and source bids & quotations in accordance with NRC procurement regulations.
• Prepare the payment request, ensure complete paper trail is attached and submit to the Procurement Officer for verification.
• Liaise with receiving units and suppliers to collect invoices and Delivery documents.
• Maintain proper files for procurement documents (as per local filling procedures) 
• Assist the Procurement Officer in establishing and coordinating routine processes and procedures for the Procurement department.
• Any other task reasonably assigned by the supervisor

Qualifications

Professional competencies 

• Experience from working as a Procurement Assistant in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good communication and negotiation skills
• Interpersonal skills, computer skills 
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics

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Responsibilities

Generic responsibilities 

• Supervision and capacities building of logistics team under his supervision
• Implement NRC’s logistics policies and procedures with regards to procurement, fleet, warehouse and assets management at office level.
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.
• Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management, warehousing and procurement of service/goods and works)
• Implement a filing system/archive according to local requirements
• Ensure NRC fleet, warehouse and assets management system are in place and followed at area level
• Provide support on market surveys and assessment.
• Prepare weekly and monthly reports and sent to Logistics Coordinator 

Specific Responsibilities

Procurement 

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs are prepared and sent out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission for approvals and to finance.
• Follow up with suppliers and organize delivery of materials.

Fleet Management

• Managing and tracking of all vehicles on the fleet in the field Office
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure all rental vehicles have current and lawful documentation.
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Area Office Generator by keeping an up-to-date generator logbook for usage and services

Asset Management

• Oversee the issuance and return of assets to/from staff in the absence of assets focal person
• Assist the Logistics officer in updating asset register and send to country office every month in the absence of the asset’s focal person

Warehousing Management

• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on stock in the warehouse

Ensure all program stock are released through NRC stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.

Qualifications

Professional competence:

• Bachelor’s degree in business administration or any related field.
• Experience from working as Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal 
• Office organization skills, 
• computer skills (Microsoft Office)
• Good communication skills
• Fluency in English, Hausa is an asset