Job Openings at Malaria Consortium

Grade: 6
Department: Technical
Length of contract: 2-years
Role type: National
Reporting to: LGA Cluster Supervisor

Country and Project Background
The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

• Malaria control/elimination
• Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
• Nutrition
• Neglected tropical diseases (NTDs)

Malaria Consortium has recently received funding to implement SMC in three West African countries including Nigeria. In Nigeria, malaria consortium has decided to use the fund to continue SMC implementation in the 4 states it has been supporting since 2013 with UNITAID (Sokoto and Zamfara), DFID (Katsina and Jigawa) and BMSMC (Katsina) funds.

Under this new funding and any anticipated additional funding, all Malaria Consortium SMC activities in country will be consolidated into a single project and managed by Senior Project Manager who will report to the Country Programme Manager.

Job Purpose

• The LGA Field Officer oversees and implements all aspects of SMC activities at LGA, health facilities and household level.
• He/she is responsible for planning, implementation, reporting and coordination with local government representatives and community level stakeholders.

Scope of Work

• The role of LGA Field Officer is to ensure quality implementation of delivery of SMC services at the community level by HFW/supervisors and CHWs through the timely delivery of SMC commodities and supplies, provision of supportive supervision, training and documentation of program activities.
• S/he provides supportive supervision and training to the above actors and ensures respect of SMC administration protocols.
• He/she interacts with the State Minister of Health, LGA management team, keeps them updated on the program progress and ensures high-quality SMC implementation.

Key Working Relationships

• Interacts with Malaria Consortium LGA cluster supervisor; Zonal project Manager, SPM, Admin Supply chain Office, Finance Officer, and monitoring and evaluation Officer.
• The LGA Temporary Officer will relate with State Ministry of Health, LGA management team, HFW/supervisors CHWs and community leaders.

Key Accountabilities
Programme Implementation, treatment tracking and management (70%):

• Implement all SMC activities at health LGA level, including timely implementation of work plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
• Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
• Responsible for capacity building of field partners (Supervisors, HFW, CHWs, and community mobilisers) through training, on-job support and quality supervision.
• Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
• Ensure implementation of activities is in line with the laid down protocols, by continuously monitoring and conducting supervision and on-job training of LGA, HFW and CHWs.
• Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.

Reporting & data quality control (10%):

• Review all field implementer reports, provide feedback on areas which needs correction and submit the final hard copy report to the LGA Cluster supervisor after LGA Level approval.
• Assist ME Officer on the data quality queries and ensure identified issues are rectified in time.
• Ensure submission of EoC Report, success stories, trip reports etc. to keep the LGA cluster and Zonal Project Manager abreast with the project implementation at LGA level.

Coordination and representation (10%):

• Responsible for overall planning and coordination of LGA and HFW/supervisors and CHWs during training and supervision visits.
• Liaise with key partners including LGA Administrator , State MOH, Community leaders, other stakeholders (as necessary)
• Attend data validation meetings at LGA level and as directed by LGA cluster supervisor /Zonal project manager
• Establish and maintain links with health and other nutrition services with special attention to referral cases

Administrative and other duties (10%):

• Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target.
• Participate in the follow-up of supplies consumption.
• Overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
• Ensure that all HF realized physical inventory of all SMC commodities supplied at the end of each cycle.
• Any other duties as required by the line manager

Qualifications and Experience
Essential:

• Clinical Officer, nurse or Public Health qualification
• At least two years field experience in related field
• Fluency in English, Hausa and/or other local languages is required
• Experience working in drug/commodity supply management , ME and logistics
• Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders
• Experience of conducting quality supportive supervision and data use

Desirable:

• A broad range of experience including logistics, training and capacity building ability
• Experience of managing teams
• Experience working at LGA level

Work-based skills:
Essential:

• Good planning and organisational skills
• Basic computer skills particularly Microsoft Office
• Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment
• Nigerian

Desirable:

• Ability to find solutions to complex problems in a challenging environment
• Ability to speak and understand English

Core Competencies

Delivering results:
LEVEL A - Takes on pieces of work when required and demonstrates excellent project management skills:

• Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results
• Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
• Makes clear and timely decisions within remit of own role

Analysis and use of information:
LEVEL B - Gathers information and identifies problems effectively:

• Interprets basic written information
• Attentive to detail
• Follows guidelines to identify issues
• Recognises problems within their remit
• Uses appropriate methods for gathering and summarising data

Interpersonal and communications:
LEVEL B - Fosters two-way communication:

• Recalls others’ main points and takes them into account in own communication
• Checks own understanding of others’ communication by asking questions
• Maintains constructive, open and consistent communication with others
• Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering:
LEVEL A - Is a good and effective team player:

• Is as a good and effective team player
• Knows who their customers are and their requirements.
• Respects and listens to different views/opinions
• Actively collaborates across teams to achieve objectives and develop own thinking
• Proactive in providing and seeking support from team members

Leading and motivating people:
LEVEL B - Manages own development and seeks opportunities:

• Actively manages own development and performance positively
• Learns lessons from successes and failures
• Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility / adaptability:
LEVEL B - Remains professional under external pressure:

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes / mistakes

Living the values:
LEVEL B - Promotes Malaria Consortium values amongst peers

• Shows a readiness to promote Malaria Consortium’s values amongst peers
• Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic planning and thinking and sector awareness:
LEVEL A - Manages own workload effectively:

• Plans and manages own workload effectively
• Is familiar with Malaria Consortium’s mission and current strategic plan
• Understands own contribution to Malaria Consortium’s objectives.

Salary
Compeitive

Benefits
National benefits

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Role Type: National
Department: Operations / Logistics
Length of Contract: 1 year
Level: Operations
Hours: 40.00
Dotted line manager: Country Commodity Manager
Travel Involved: 20%
Reports to: Zonal Project Manager
Child Safeguarding Level: 2 - Moderate Risk

Organisational Background

• Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations.
• We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
• We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of expertise include:

• Disease prevention, diagnosis and treatment
• Disease control and elimination
• Systems strengthening
• Research, monitoring and evaluation leading to best practice
• Behaviour change communication
• National and international advocacy and policy development

Country and Project Background

• Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible.
• Malaria therefore constitutes a significant development challenge for Nigeria.
• Malaria Consortium has recently received funding to implement SMC in three West African countries including Nigeria. In Nigeria, malaria consortium has decided to use the fund to continue SMC implementation in the 4 states it has been supporting since 2013 with UNITAID (Sokoto and Zamfara), DFID (Katsina and Jigawa) and BMSMC (Katsina) funds.
• Under this new funding and any anticipated additional funding, all Malaria Consortium SMC activities in county will be consolidated into a single project and managed by senior project manager who will report to the country programme manager.

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office in the State, Nigeria.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key working relationships:

• The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

 Key Accountabilities
Supply Chain Management (70%):

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the  procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data  
• Maintaining and regularly updating a database of SMC malaria commodity logistics data Performs other duties as directed by the Zonal Project Manager.

Coordination/Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation

Qualifications and Experience
Essential:

• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• Have a Bachelor Degree in Pharmacy with 5 years post -qualification experience
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills

Desirable:

• Experience with good understanding of logistic management of public health commodities in Nigeria.

Work-based skills and competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills.

Desirable:

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools

Core competencies:
Delivering results

Level B - Takes on pieces of work when required and demonstrates excellent project management skills.

• Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
• Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
• Makes clear and timely decisions within remit of own role

Analysis and use of information:

Level B - Uses evidence to support work:

• Identifies and uses various sources of evidence and feedback to support outputs
• Uses evidence to evaluate policies, projects and programmes
• Identifies links between events and information identifying trends, issues and risks
• Ensures systems are in place to address organisation needs

Interpersonal and communications:
Level B - Fosters two-way communication:

• Recalls others’ main points and takes them into account in own communication
• Checks own understanding of others’ communication by asking questions
• Maintains constructive, open and consistent communication with others
• Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering:
Level A - Is a good and effective team player:

• Knows who their customers are and their requirements
• Respects and listens to different views/ opinions
• Actively collaborates across teams to achieve objectives and develop own thinking
• Proactive in providing and seeking support from team members

Leading and motivating people:
Level B - Manages own development and seeks opportunities

• Actively manages own development and performance positively
• Learns lessons from successes and failures
• Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability:
Level B - Remains professional under external pressure:

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and
• environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes/ mistakes

Living the values:
Level B - Promotes Malaria Consortium values amongst peers:

• Shows a readiness to promote Malaria Consortium’s values amongst peers
• Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic planning and thinking and sector awareness:
Level B - Is aware of others’ activities and vice versa in planning activities:

• Takes account of team members’ and others’ workload when planning
• Maintains awareness of impact on other parts of the organisation, keeping abreast of others’
• activities, objectives, commitments and needs
• Has a good understanding of the sector in which Malaria Consortium works.

Benefits
National (Salary: Competitive).

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Donor Title: Administrative Officer
Department: Management
Role Type: National
Travel involved: Up to 20%
Reporting to: Line manager: Zonal Project Manager
Level: Operations - Admin
Lenght of Contract: 2 years
Hours: 40.00
Grade: 6
Child safeguarding level: 3
Direct Reports to: Drivers

Organisational Background

• Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
• We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of Expertise include:

• Disease prevention, diagnosis and treatment
• Disease control and elimination
• Systems strengthening
• Research, monitoring and evaluation leading to best practice
• Behavior change communication
• National and international advocacy and policy development

Country and Project Background

• The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016).
• The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects.
• It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

Malaria Control / Elimination:

• Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea Nutrition
• Neglected tropical diseases (NTDs)
• Malaria Consortium has recently been awarded funding from various private entities and foundations a to implement seasonal malaria chemoprevention (SMC) in three countries, including Nigeria, as a result of being rated a top charity by GiveWell Foundation for our work on SMC.
• The funds will support SMC implementation in 2018-2020 in selected LGAs in Jigawa, Katsina, Sokoto and Zamfara states as a follow on to previous SMC campaigns funded by Bill and Melinda Gates Foundation, DFID and UNITAID.
• Approved by WHO in 2012, SMC is the monthly administration of a combination sulphadoxine-pyrimethamine and amodiaquine (SP+AQ) to children aged 3-59 months during the malaria transmission season to prevent or reduce the effects malaria. Evidence suggests that SMC given monthly prevents approximately 75% of all malaria episodes.

Job Purpose

• The purpose of this position is to provide Administrative, logistics and procurement support to State office of the SMC project (Jigawa, Sokoto, Katsina or Zamfara).
• The officer will lead in the everyday administration of the office with support from the project staff.

Scope of Work

• The Administrative and Logistics Officer under the guidance of the Zonal Project Manager will
• provide general Administrative and logistics support to the Program office and ensure efficient use, functioning and management of the office in line with MC policies. This will include to have an updated data bank of consultants, vendors and stakeholders.
• The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key Working Relationships:

• The ALO will support the SMC state project office and will reports to the Zonal Project Manager.
• S/He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities. He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include
• quantification of printed materials ensure logistics are put in place.

Key Accountabilities
Office Administration (35%):

• Provide and oversee the day to day administration of the office with support from staff.
• Provide support to the team by overseeing the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Provide monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office.
• Oversee the setting up of a filing system for the office, ensuring ease of storage and retrieval of documents;
• Responsible for the effective maintenance of all IT equipment and computer in the office.

Procurement & Logistics (35%):

• Oversee all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the project;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Provide support to the office driver, by providing supervision, coaching and mentoring in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities (30%):

• Support the coordination of internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Support the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Coordinate the administration and logistics of the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Person Specification
Qualifications and Experience:
Essential:

• Bachelor Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3-years’ experience in a related role
• Previous experience within the INGO sector and in a related role

Desirable:

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Ability to work independently in an organized manner but within an integrated team

Work-based Skills and Competencies:
Essential:

• Highly numerate and analytical.
• Ability to work on own initiative and as part of a team.
• Ability to work with little or no supervision.
• Ability to multi-task.
• Strong Microsoft office suite skill.
• Superior attention to detail.
• Excellent communication skills.
• Budget development, work-plan Implementation and Expense reporting.

Desirable:

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment.
• Strong analytical skills and experience interpreting a strategic vision into an operational model.
• Proven writing skills in English.
• Ability to work effectively in a culturally sensitive setting
• A collaborative and flexible style, with a strong service mentality
• Excellent computer skills in MS Word and Excel
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills.

Delivering Results:
LEVEL B - Takes  on  pieces  of  work  when  required  and  demonstrates the excellent  project management skills:

• Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results.
• Demonstrates  excellent  project  management  skills  to  agreed  timescales  (timelines,targets, donor requirements)
• Makes clear and timely decisions within remit of own role.
• Analysis and use of information.

LEVEL B - Uses Evidence to Support work:

• Identifies and uses various sources of evidence and feedback to support outputs
• Uses evidence to evaluate policies, projects and programmes
• Identifies links between events and information identifying trends, issues and risks
• Ensures systems are in place to address organisation needs
• Interpersonal and communications

LEVEL B - Fosters Two-way Communication:

• Recalls others’ main points and takes them into account in own communication
• Checks own understanding of others’ communication by asking questions
• Maintains constructive, open and consistent communication with others
• Resolves minor misunderstandings and conflicts effectively
• Collaboration and partnering

LEVEL B - Collaborates Effectively Across Teams:

• Proactive in providing and seeking support from expert colleagues
• Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution.
• Proactive in building a rapport with a diverse range of people
• Leading and motivating people

LEVEL B - Manages own development and seeks opportunities

• Actively manages own development and performance positively
• Learns lessons from successes and failures
• Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility / Adaptability:
LEVEL B - Remains professional under external pressure

• Able to adapt to changing situations effortlessly
• Remains constructive and positive under stress and able to tolerate difficult situations and environments
• Plans, prioritises and performs tasks well under pressure
• Learns from own successes / mistakes
• Living the values.

LEVEL B - Promotes Malaria Consortium values amongst peers

• Shows a readiness to promote Malaria Consortium’s values amongst peers
• Promotes ethical and professional behaviour in line with Malaria Consortium’s values
• Strategic planning and thinking and sector awareness

LEVEL B - Is aware of others’ activities and vice versa in planning activities

• Takes account of team members and others’ workloads when planning.
• Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
• Has a good understanding of the sector in which Malaria Consortium works