Job Openings at ActionAid Nigeria

Background

• As part of ActionAid Nigeria’s plan to expand its areas of intervention across Nigeria with the aim of increasing her engagement with the poor and marginalized, ActionAid intends to continue its approach of Local Right Programme (LRP) through its funding Mechanisms tagged “Community Sponsorship” in the states of Ekiti and Yobe.
• The core strategy for the LRPs is in accordance with the AA global strategy as spelt out in the AAN CSP –working in partnerships to eradicate poverty. This partnership involves the local NGO, Women, men, girls and boys in poor and marginalized communities, the local and traditional leadership, local government officials and central government agencies, the private sector and any development actors already working in, or willing to work in the LRP, in a connected effort to ensure that those who are poor and marginalized secure sustained improvement in the quality of their lives, through promoting access to basic rights and services.
• The critical inputs in this strategy involves capacity building and nurturing local structures and the people themselves to continuously analyse their situation, identify workable actions and have the skills to take the needed actions which may often include engaging duty bearers, to ensure equity in the allocation of resources. The strategy also involves the use of same analytical tools and frameworks for the analysis of social and power relations in the communities and taking appropriate actions to make corrections in favour of the excluded and marginalized.
• It is in this light that ActionAid seeks to engage a Consultant to conduct an Assessment/Appraisal in the target states (Ekiti and Yobe).

Deliverables
The following are expectations from the consultant:

• Take a lead on contextual analyses and identification of programme areas for the LRP in line with the context and AAN CSP ;
• Conduct assessment of potential partners for the implementation of the LRP programme using PAM framework;
• Facilitate the Selection of potential communities for LRP intervention;
• Carry out appraisal of potential communities of intervention using HRBA principles;
• Produce detailed report of the appraisal and share with ActionAid within agreed date and template.

Qualifications and criteria for selection

• The consultant(s) must have background knowledge of the states and the ability to speak common/local language of the state which the assessment will be conducted;
• Hands on experience in conducting partnership Assessment using PAM framework;
• Evidence of experience on use of HRBA in programming;
• Experience in work done in poor rural communities of Nigeria;
• Demonstrable experience of producing high-quality, credible research/assessments (sample report of such is required);
• Understanding and experience of working with state and non-state actors (at all levels) and international organizations;
• Knowledge of research and monitoring and evaluation methodologies, including quantitative and qualitative;
• Knowledge of local governance and conflict issues (desirable)
• Excellent computer skills;
• The individual’s or his/her organisation’s work respond to the needs and interests of poor and marginalised women, men, aged, people living with disabilities and other forms of diversity;
• Must be result-oriented, a team player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity;
• Demonstrate excellent interpersonal and professional skills in interacting with development partners;
• Evidence of having undertaken similar assignments in the past;
• Availability within two weeks of offer on contract.

Place of Work & Administrative Support:

• Unless otherwise agreed, the consultant shall work in the state where the assessment will take place. 
• ActionAid will cover the cost of transportation, accommodation and per diem according to ActionAid rate during fieldwork.
• The selected consultant will sign a contract with AAN and is responsible for acquiring relevant tools needed for the task. Interested consultants are invited to apply by sending a CV detailing competency.
• S/he will be expected to provide his/her own work equipment and space except where otherwise stated.

Timelines for Submission of Deliverables

• First draft of the report shared with AAN on 18th February 2019
• AAN share feedback on report with Consultant on 21st February 2019
• Final reports to AAN 25TH of February 2019
• Ownership of outputs
• Outputs of the work done as stipulated in the call for expression of interest belongs to ActionAid Nigeria.

Mode of Payment

• Please note that an advance of 50 % will be paid after successfully signing of the contract by AAN and the successful consultant, while the remaining balance will be paid upon satisfaction of the agreed deliverables in the contract.
• ActionAid shall however deduct the statutory 5% With Holding Tax (WHT) for individuals and 10% for limited (LTD) and public companies (PLC); and remit to relevant authority. The successful applicant would be required to provide AAN his/her Tax Identification Number (TIN) for the purposes of remittance.

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Background

• As part of ActionAid Nigeria’s effort in building the active agency of the people to hold governments and corporates accountable and enhance peoples power in democratic and inclusive governance, Promoting Accountability and Transparency in the School Feeding Programme (PATS-F), a project funded by Mac Arthur Foundation focuses on entrenching a people driven accountable and transparent system in the school feeding programme in Kaduna State.
• Just recently, a baseline survey was conducted in the locations (Kaduna and Ogun State) where/by the organizations funded by the same donor who are monitoring the Home Grown School Feeding Programme with the aim to document the findings on where we were with each level of the indicator before the commencement of the project and a first level report was produced for both states.
• In this light of this, ActionAid Nigeria seeks to engage a Consultant to harmonize the reports of the findings from the baseline conducted in these two locations by ActionAid Nigeria and the organizations named below;
  • The Centre for Women’s Health and Information (CEWHIN)
  • Connecting Gender for Development
  • Federation of Muslim Women of Nigeria (FOMWAN)
  • Girl Child Concern
  • Nigeria Popular Theatre Alliance

Key Deliverable:

• Produce a detailed, harmonized and analytical report of the findings from the baseline survey conducted in the two locations; Kaduna and Ogun State by the organizations mentioned above.

Qualifications and Criteria for Selection

• Demonstrable experience of producing high-quality, credible analytical reports (sample report of such is required);
• High analytical skills
• Knowledge of the Home Grown School Feeding Programme in Nigeria
• Knowledge of research and monitoring and evaluation methodologies, including quantitative and qualitative;
• Proficient writing skills
• Excellent computer skills;
• Good knowledge of the education sector in Nigeria
• The individual’s or his/her organisation’s work responds to issues related to accountability and transparency.
• Must be result-oriented, a team player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity;
• Evidence of having undertaken similar assignments in the past;
• Availability within 1 week of offer of contract.

Place of Work & Administrative Support:

• Unless otherwise agreed, the consultant shall work independently where s/he is based or anywhere required. .
• The selected consultant will sign a contract with AAN and is responsible for acquiring relevant tools needed for the task. Interested consultants are invited to apply by sending a CV detailing competency.
• S/he will be expected to provide his/her own work equipment and space except where otherwise stated.

Timelines for Submission of Deliverables:

• First draft of the report shared with AAN on 15th February 2019
• AAN share feedback on report with Consultant on 18th February 2019
• Final report to AAN 22nd of February 2019

Ownership of Outputs:

• Outputs of the work done as stipulated in the call for expression of interest belongs to ActionAid Nigeria.

Mode of Payment

• Please note that an advance of 50% will be paid after successfully signing the contract by AAN by the successful consultant, while the balance will be paid upon satisfaction of the agreed deliverables in the contract.
• ActionAid shall however deduct the statutory 5% With Holding Tax (WHT) for individuals and 10% for limited (LTD) and public companies (PLC); and remit to relevant authority. The successful applicant would be required to provide AAN his/her Tax Identification Number (TIN) for the purposes of remittance.

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Job Description

• The post holder will manage the M&E systems and provide periodic feedback on measurable achievements towards targets for the DFID-SCRAP-C project targets.
• S/He will also be primarily responsible for managing the project logical framework, project reports and developing knowledge management products for the project.

Person Specifications
Education/Qualifications:

• First Degree in Social Sciences or Arts/Humanities is essential
• Master's Degree in relevant field is essential

Experience:

• At least 8 years work experience, 4 of which must be in a similar role in the development sector is essential
• Experience in Local Human Rights Based Approach programming and monitoring including working with partners and social movements is essential
• Experience with governance programs or good understanding of Nigeria’s governance context is essential
• Deep understanding of and commitment to human rights-based approach (HRBA) including women’s rights, with knowledge of methodologies that are effective in monitoring and evaluating HRBA programming is desirable
• Strong knowledge of DFID M&E, Communications, and reporting requirements with at least 2 years of experience managing M&E systems for DFID programmes will be an added advantage is desirable

Skill/Abilities:

• Strong communication and writing skills
• Ability to influence and encourage others to new concepts and ways of working within an environment of change
• Strong analytical/problem solving skills
• Excellent planning and prioritization skills
• Excellent Skills in Management Information Systems
• Demonstrable IT skills
• Excellent quantitative and qualitative monitoring and evaluation skills

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Job Description

• The post holder will work with communities through identified partners to understand the context, factors and issues of vulnerability, capacity to address them and support for groups, and community resilience building in Kogi and Nasarawa States.

Specific Duties and Responsibilities

Programme Planning, Implementation, Monitoring and Evaluation:

• Provide technical assistance to communities on counter-messaging and narratives of violent extremist groups
• Develop quarterly plans within the framework of the project in general but particularly the agreed objectives and outputs for the year, in collaboration with partner organisation and the communities for the delivery of activities to support project objectives.
• Implement on timely basis, agreed activities but also taking advantage of unplanned activities that may impact on the project.
• Maintain, in collaboration with relevant partners in the field and the IASL unit, an efficient. M&E system that traces performance in process, progress in results and allows for easy retrieval of information.
• Provide information to AAN that would link AAN’s national level policy advocacy work with community/state level issues.
• Serve as liaison with communities and stakeholders on project communications and implementation of activities
• Prepare Activity based Grants, Budget and support Communities in implementation
• Report to Coordinator, Humanitarian & Resilience

Reporting and Accountability:

• Submit to Program Coordinator timely informative reports, showing progress towards outputs and objectives of the project
• Develop concept note for each programme activity for approval by the line manager.
• Submit situational and any other non-routine reports when necessary or when asked to do so.
• Facilitate the sharing of information among stakeholders.
• Submit success stories or case studies on lessons learnt for sharing.
• Identify and recommend opportunities for collaboration and other forms of engagement by AAN outside the ambit of the Project.
• Participate in programme meetings of the AAN Team, sharing experiences from the field, bringing up issues of general programme nature for collective decision making

Financial Management:

• Participate in and contribute to the development of AAN annual plans and budgets
• Submit timely financial reports on funds released for activities in the state ensuring compliance with AAN financial reporting requirements.
• Support partners to develop realistic budgets, linking budgets to planned and agreed activities.
• Actively source for and participate in fundraising activity for AAN including developing concept notes and proposals.

Representation:

• Represent AAN in the state – including attending meetings on behalf of AAN

Others:

• Carry out any other responsibilities assigned by the Program Manager.

Relationship

• Internal Relationships: Entire AAN team
• External Relationships: Partners, Donors, CSOs, project communities and relevant Government agencies.

Person Specifications
Education/ Qualifications:

• First in Conflict & Peace Studies, social sciences or arts/humanities

Experience

• At least three (3) years post NYSC experience
• Two (2) years’ experience in a similar position in the development sector preferably in community based work.
• Experience of working with communities in conflict
• Experience in organisational capacity development especially public sector institutions

Skill Abilities:

• Strong communication and writing skills
• Ability to provide practical solutions within set deadlines.
• Ability to maintain donor relationship and accountability in line with funding policies and standards.
• Excellent skills to motivate and inspire a functional team will be essential
• Strong analytical/problem solving skills.
• Multi-tasking skills
• Negotiation skills
• Excellent planning and prioritization skills
• Ability to manage conflict
• Ability to motivate others to engage
• Group facilitation skills
• Ability to build and maintain community relationships
• Personal Qualities
• A person of integrity, creative and takes initiative,
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• A self motivated person able to work without close supervision

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Reporting to: Fundraising Coordinator
Grade: 5

Job Purpose

• The job holder will provide technical digital marketing support to deal with data and system management tasks.
• S/he will take responsibility for administration and data management on the Customer Relationship Management (CRM) database as well as provide technical support and assistance to the Supporter Services Advisor.

Specific Responsibilities
Communication and Working Relationships:

• Report regularly to the Fundraising Coordinator, with regard to the on-going maintenance of admin systems for the fundraising program - and to raise any specific issues which might occur.
• Maintain good communications with the Finance team to ensure an efficient banking process, including the reconciliation of web based payments, and accurate income reporting.
• Work closely with the Fundraising team to plan the management of donor/member communications and events to increase retention.

Administration:

• Maintain accurate data entry and data management for the fundraising program using the Fundraising CRM database, including setting up new memberships and donor records
• Manage the monthly reconciliation of regular (Direct Debit) and one-off donations payments, working closely with the accounts team.   
• Setting up triggers and workflows for executing email marketing campaigns. Implement a/b testing procedures, segmentation, manage calendarization and development of compelling creative and content that drives results.   

Increase Onsite/Off site visibility for ActionAid:

• Manage and optimize Pay-per-click (PPC) campaigns across search sites (e.g. Google) and Social Networking sites (Facebook, LinkedIn, Google+ and Twitter).     
• Drive traffic to ActionAid website using relevant meta tags/keywords to increase visibility on the Search Engine Results Page.    
• Build Offsite visibility on Social Networking sites (Facebook, LinkedIn, Instagram and Google+) by engaging our target audience with case studies of ActionAid’s interventions
• Work closely with web services team to provide structured site analysis, functionality, evaluate site architecture, implement ongoing keyword generation, create search-friendly content and develop link-building strategies
• Monitor and evaluate social media engagement from Twitter, Facebook and other relevant sites using analytics software, such as Google Analytics, Hootsuite and their campaign dashboards as well as discussions across communities, social networks & blogs
• Work to increase followers and likes on ActionAid Community Sponsorship Facebook page
• Source content for the website/blog and social media engagement,
• Plan, promote and implement email campaigns for special events.
• Collaborate with the supporter marketing and communications teams to design and deploy digital/Face to Face marketing strategy and engagement based on analysis of user behaviour from posts and feedback mechanisms
• Drive conversion and optimize user funnels from the website and social media.
• Handle community sponsorship electronic and digital Marketing for online and other appropriate platforms. 
• Monitor and update all social media with streaming of AAN events
• Monitor and report on database of community sponsorship supporters
• Monitor and Liaise with payment gateway companies (Paystack, Interswitch) on all donations-electronic channels.
• Monitor & Ensure funds donated by sponsors transmitting through 3rd party payment application reconcile with bank records. Monitor and reconcile the two databases from web platform donation and Bank recorded donations
• Optimisation of all ActionAid web platforms
• Monitor and ensure the propagation and speed rendering of all web applications
• Support to drive followership on the MILMAP web.
• Any other responsibilities assigned by the line manager.

Internal Relationships:

• Entire AAN team.

External Relationships:

• Community Sponsorship Supporters.

Persons Specifications

Education/Qualifications
Essential:

• First degree in Computer Science or Information Technology or other related field

Desirable:

• Membership of relevant professional Institute.

Experience
Desirable:

• At least three years post NYSC experience
• Two years’ experience in a similar position in the development sector
• Experience of using a range of tools and applications for data reporting and manipulation eg Excel, Access, FastStats, SQL etc
• Experience in IT support services.
• Conversant with setting up audio-visual equipment.

Essential:

• Experience of providing user support and training.
• Experience of using a CRM database system.
• Experience in generating analytical reports from databases.
• SQL programming skills highly desirable

Skill Abilities
Essential:

• Strong communication and writing skills
• Excellent documentation skills
• Ability to multi task
• Excellent planning and prioritization skills

Desirable:

• Highly numerate and accuracy skills

Personal Qualities
Essential:

• A person of integrity, creative and takes initiative,
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• A self-motivated person able to work with minimum supervision
• Able to effectively promote AAN’s mission, values, and objectives

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Job Requirement

• Candidates should bring an Industrial Attachment letter from a higher institution.

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Grade: 10
Responsible to: Team Leader, DFID Health Project, with dotted line report to Director of Programmes, ActionAid Nigeria
Line Management: Dotted Reporting line from State Advocacy and Policy Officer

Details

• ActionAid Nigeria is seeking a dynamic Senior Technical Advisor to lead the federal and state-level policy and advocacy workstream of an upcoming multi-million pound health programme to:
  • Design and deliver an eight-year advocacy strategy to increase governmental financial resources for basic health services at the federal and state level;
  • Build the capacity of Nigerian civil society to ensure that: (i) communities have adequate information about their health rights; (ii) the voices of communities are heard by health policy-makers and stakeholders; and (iii) that health policy and health services are responsive to their needs.
  • As part of the programme’s senior management team, the post-holder will work closely with the Team Leader and other senior technical advisors to provide stewardship to the programme, and to oversee implementation of programme activities by regional teams.
  • Please note that this role is subject to the successful award of the contract. The project is due to commence in late 2019/early 2020. The role will be for a minimum of two years and may be extended for the full duration of the project (eight years).

Job Purpose

• The Senior Technical Advisorwill be responsible for delivering an eight-year advocacy strategy to increase government financial resources for basic health services at the federal and state level.
• They are expected to build the capacity of Nigerian civil society to ensure that communities have adequate information about their health rights; that the voices of communities are heard by health policy-makers and stakeholders; and that health policy and health services are responsive to their needs.
• The post-holder will also work closely with eachstate project team to provide stewardship to the programme, and to oversee implementation of programme activities by regional teams.

Specific Responsibilities
Programme Management and Reporting:

• Oversee the development of annual workplans and budgets, and quarterly mobilisation plans including preparing/revising work plans and budget plans in close consultation with consortium members and implementation partners based on agreed project activities;
• Build strong and mutually beneficial relationships with state-level government and other stakeholders, including civil society organisations, networks and movements, women’s rights movements, youth movements and disabled people’s organisations;
• Provide oversight on communication and advocacy actions of the project results;
• Ensure that inputs for the realisation of objectives of the projects are processed in a timely and transparent manner;
• Prepare and implement the strategy for project implementation;
• Lead and ensure the effective implementation and management of project deliverables;
• Supervise and monitor progressagainst annual and quarterly work plans and budget plans;
• Attend quarterly meetings with the Programme Management Team;
• Ensure there is regular communication of progress or challenges to the broader ActionAid Nigeria team, as well as the Programme Management Team.

Management:

• Collaborate with the ProgrammeManagement Team tomanage the policy and advocacy work stream, coordinate work across the state level to ensure the highest standards of programme quality, delivering all outcomes on time and within budget;
• Coordinate closely with other StateAdvocacy Advisors and the wider programme team to ensure strong alignment and synergies between programme work streams;
• Effectively practice adaptive management principles, ensuring agile programme delivery, responding to challenges to meet programme milestones within budget;
• Maintain knowledge of the latest innovations and best practice in health policy and advocacy programming, and continually evolve programme implementation to offer the highest levels of value for money to the donor;
• Coordinate and supervise the project personnel, fixed assets, financial assets and other resources in accordance with ActionAid policies and procedures; and in line with the donor agreement;
• Lead a multi-state Project Team to deliver a cutting edge innovative advocacy work stream, including activities such as training, workshops, community mobilisation, data collection, analysis, stakeholder engagement and capacity building;analyse the performance of all parties in delivering outputs as described in project agreements and work plan in line with specific project outputs;
• Leading innovation and change,establish a culture of excellence in respective teams that values innovation and continuous improvement;
• Champion feminist leadership principles and values including commitment to diversity and inclusion.;
• Ensure personal and team culture that demonstrates ActionAid International’s values including: Mutual Respect, Equity and Justice, Integrity, Solidarity with People Living in Poverty and Exclusion, Courage of Conviction, Independence and Humility.

Financial Management:

• Support the preparation of quarterly and annual narrative and financial reports to DFID and ActionAid;
• Participate actively in developing periodic/annual plans and budgets;
• Ensure there is regular communication of progress or challenges to the broader ActionAid Nigeria team andprogramme team;
• Oversee, monitor, revise and ensure correct administrative and financial management of the project.

Internal Relationships:

• ActionAid Nigeriaand ActionAid UK staff, and other project staff within the consortium.

External Relationships:

• Government, Civil Society Organisations, networks and movements, women’s rights movements, youth movements and disability rights groups.

Persons Specifications
Education/Qualifications:

• Postgraduate degree in a relevant subject; - Essential
• Excellent written and spoken English. - Essential
• Masters of Public Health or advanced degree in social sciences or management; - Desirable
• Membership of relevant professional institute. - Desirabl

Experience/ Knowledge:

• A minimum of 12 years’ relevant work experience, of which 6 years must be on health accountability programmes or similar projects; - Essential
• Deep understanding of the Nigerian health system, civil society, and social justice movements at local government authority (LGA), state and federal level; - Essential
• Demonstrable experience in   designing and implementing complex, multi-year advocacy strategies to meaningfully influence policy change at the state level; - Essential
• Experience managing large projects teams and delivering results through others; - Essential
• Knowledge of policy, CSOs, media and youth movements landscape in Nigeria; - Essential
• A good understanding and clear commitment to human rights-based approach and women’s rights. - Essential
• Experience working in an international development organisation; - Desirable
• Experience working on projects funded by the UK Department for International Development (DFID) or other similar donors; - Desirable
• Experience in community-based work and engagements with CSOs; - Desirable
• Good knowledge of women’s rights, gender equality and human rights; - Desirable
• Existing working relationships with civil society and feminist networks in Nigeria - Desirable

Skills/Abilities:

• Strong communication and writing skills; - Essential
• Excellent research, analytical and writing skills; - Essential
• Proven strong and charismatic management and leadership skills and experience; - Essential
• Excellent strategic planning and analytical skill; - Essential
• Demonstrable IT skills; - Essential
• Proven experience of excellent networking and relationship-building skills;  - Essential
• Excellent organisational skills and co-ordination skills in meeting tight deadlines; - Essential
• Strong negotiation skills; - Essential
• Uses effective strategies to facilitate organisation change initiatives and overcome resistance to change by involving others, listening and building commitment. - Essential
• Highly numerate. - Desirable

Personal Qualities:

• A strong commitment to human rights and socio-economic justice and proven track record in exercising human rights; - Essential
• An appreciation of the need for innovative ways of learning and knowledge development;  - Essential
• Self-motivated person able to work without close supervision;- Essential
• Strong team player, able to work closely with others remotely, ability to meet tight deadlines and multiple priorities; - Essential
• Effectively practices adaptive management principles, ensuring agile programme delivery, responding to challenges to meet programme milestones within budget. - Essential
• Flexibility to travel; - Essential
• Willing to work additional hours at crucial times - Essential
• Ability to relate with  ActionAid Nigeria’s mission, values and objectives; - Desirable

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Reporting to: Internal Auditor
Line Management: None

Summary

• The Audit Intern’s position is an opportunity offered by ActionAid Nigeria (AAN) for young graduates to earn a post NYSC experience. It is therefore both a learning and value-adding relationship between interns and AAN. The intern is expected to take advantage of the space offered for experience gathering, self-development, while providing quality service to ActionAid Nigeria

Job Purpose:

• To assist the Internal Auditor in ensuring the system of internal control is adequate to achieve management objectives in an efficient and effective manner, established procedures are being properly followed, assets are safeguarded and that resources are judiciously utilized.

Specific Responsibilities

• To assist the Internal Auditor to review the statutory accounts and ancillary records (cash and bank, payroll, creditors and accruals, debtors and prepayments, imprests, floats and petty cash etc.)
• Support audits of Local Implementing partners (LRP partners) and ActionAid Nigeria funded programmes/projects and suggest workable recommendations for improvement
• To conduct physical verification of all tangible assets of the organisation and identify their locations         
• To pay regular visits to programme areas and partners to ensure that procedures and guidelines specified in the Policy documents are properly adhered to and provide positive recommendations for improvement
• Write draft report on audit undertaken and submit both report and working papers to the Internal Auditor
• Contribute to unit’s quarterly reports on activities performed
• Assist the Internal Auditor on follow-up on both Internal and External audit recommendations.
• Other responsibilities as may be assigned by the Internal Auditor.

Internal Relationships:

• Internal Auditor and AAN team.   

External Relationships:

• Partners & other stakeholders.

Persons Specifications

Education/Qualifications
Essential:

• First degree in Accounting.

Desirable:

• Student Membership of ICAN.

Experience
Essential:

• At least 1-year post NYSC experience in Auditing or Accounting
• Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash.

Skill Abilities
Essential:

• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritization skills
• Excellent (proven) interpersonal and both oral and written communication skills
• Report writing skill

Desirable:

• Strong analytical/problem solving skills.
• Multi-tasking skills
• Negotiation skills

Personal Qualities
Essential:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Should be willing to travel widely & at short notice
• Team player

Desirable:

• Self motivated person able to work with minimum supervision
• Ability to relate with AAN’s mission values, and objectives

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Location: Country Office, Abuja
Responsible to:Governance Manager
Line Management: None
Grade: 5

Overall Purpose

• The Programme Officer will provide quality service to ActionAid Nigeria in delivering on the Youth Organising and Leadership Programme and support the Governance team to deepen its Accountability, Learning & Planning Systems (ALPS) processes. He/she will be expected to support the implementation of the YOL programme,  undertake effective and appropriate documentation and shared learning systems, that will collectively contribute to improved programme quality and impact towards realisation of the programme objectives.
• The post holder will also support all processes related to the monitoring and evaluation of the Project, ensure close linkage with respective Project Officers and provide support to the Governance Unit initiatives; as well as conduct relevant data search that provide evidence for AAN’s policy and programming work with young people.

Specific Duties and Responsibilities
Programme:

• Support the implementation of the YOL project in all its project locations, coordination of Activista and AAN youth engagement
• Support annual planning, develop quarterly plans and budgets within the framework of the YOL programme in general but particularly the agreed objectives and outputs for the year
• Build a movement of young people with the requisite political knowledge and capacity for engagement in line with AAN movement and Country Strategy objectives
• Provide support for youth engagement in policy influencing, advocacy and campaignin YOL and broader ActionAid Governance engagement
• Support capacity building of youths, partners etc on influencing and drive influencing engagement locally and nationally.
• Support knowledge generation and alternatives on official youth policy and programs from the perspective AAN
• Monitor, document, and share critical debate around youth issues for programme adaptation and management
• Support capacity development for Activista and other youth platforms on the YOL programme
• Serve as the link between Activista and other supported youth platforms in the YOL Programme with broader youth networks, organising spaces and mass organisations she works with, i.e. #NTYTR, NLC Youth Wing, Youth Wings of Political Parties, Tax Justice Network and other broad based platform
• Manage correspondence and linkage for YOL, Activista and AAN Youth engagement with broader national and international youth engagement platforms and policy spaces

Documentation:

• Support the Impact Assessment and Shared Learning unit in documenting key processes for the units data and information needs
• Collate and submit monthly and quarterly report on the implementation of the YOL programme project in line with agreed templates and donor requirement
• Maintain a database of project documentation and ensure all documents and documentations are recorded, archived and stored appropriately
• Support ACTIVISTA in the development and maintenance of records and documentation of its processes

Finance and Logistics:

• Support procurement and financial processes including budget preparation, cash advance and retirements and ensure all finance documents are recorded, archived and stored appropriately

Representation:

• Participate at relevant initiatives and campaigns of broad basedyouth platforms that AAN belongs to or may deem relevant to her goals and objectives.
• Represent the Governance manager at relevant national youth advocacy networks and initiatives.

Internal Relationships:

• Entire AAN team

External Relationships:

• CSOs, youth organisations, students’ unions, labour organisations and relevant government agencies.

Persons Specifications
Education/Qualification:

• First degree in Social Sciences or Arts/Humanities

Experience:

• At least three years post NYSC experience two of which should be in Governance/youth related programme in the development sector.
• Experience in researching and analytical report writing
• Excellent working knowledge of Excel, Word & Outlook (MS Office in general)

Skill Abilities:

• Excellent analytical skills
• Ability to implement data management systems
• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritization skills
• Multi-tasking skills
• Excellent (proven) interpersonal skills
• Negotiation skills
• Experience in coordinating training/meetings.

Personal Qualities:

• Creative and takes initiative.
• Team player
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self-motivated person able to work without close supervision
• Effectively promote AAN’s mission values, and objectives.

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Reporting to: Programme Coordinators
Internal Relationships: Entire AAN staff
External Relationships: Donor, Service Providers, Consultants and relevant Government Agencies

Summary

• The Programme Interns’positionis an opportunity offered by ActionAid Nigeria (AAN) for young graduates to earn a post NYSC experience
• It is therefore both a learning and value-adding relationship between interns and AAN
• The intern is expected to take advantage of the space offered for experience gathering, self-development, while providing quality service to ActionAid Nigeria.

Overall Purpose:

• The Programme Interns will be responsible for supporting the effective programme implementation of the Promoting Accountable and Transparency in School Feeding and Breaking Barriers (NORAD) projects in the Governance unit.

Specific Responsibilities
Programme Support:

• Support implementation of project activities
• Provide administrative support during project workshops, seminars and meetings
• Support with proper documentation of consultancy agreements and other relevant documents for implementation of projects
• Take notes and provide reports at the Project’s internal meetings and at other meetings when required
• Support the development of monthly, quarterly and annual work plans and annual budgets in accordance with ongoing activities and plans for the year.
• Participate in any programme, procedure or strategy to enhance the goal and objectives of the unit’s projects
• Ensure judicious use of resources for activities and that expenditures are within agreed plans and in accordance with AAN financial policies or project framework
• Support the unit to develop systems and manage the process of timely programme and other reporting, including following up on internal and external reports and ensuring compliance with Terms of Reference and consultancies

Administrative Support:

• Ensure proper documentation and filing of reports for the projects in the unit
• Support advance and retirement processes; and obtaining of requisitions from the Administrative Unit
• Liaise with logistics department for all logistical support for team members
• Liaise with selected service providers to ensure timely delivery of services during workshops, conferences, seminars and meetings
• Support in processing payment vouchersfor disbursement of funds for project activities
• Assume any other responsibilities relevant to the position as assigned by the Project Coordinators and Manager, Governance

Person Specifications
Education/Qualifications:

• First Degree in Social Sciences or Arts/Humanities is essential

Experience:

• Relevant NYSC experience in the related fields is essential
• Basic knowledge of Programmes and administration is essential.

Skill Abilities:

• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritization skills
• Multi-tasking skills
• Excellent (proven) interpersonal skills
• Negotiation skills
• Experience in coordinating training/meetings

Personal Qualities:

• Creative and takes initiative.
• Team player
• Able to work effectively in a diverse team environment
• Willing to work additional hours at crucial times.
• Self-motivated person able to work without close supervision
• Ability to relate with AAN’s mission values, and objectives

Our Offer

• ActionAid offers competitive terms of employment.