Job Openings at Action Against Hunger | ACF-International

Location: Damaturu, Yobe
Job Type: Full Time
Starting date: ASAP
Direct Line Manager: Resourcing Officer

Objective 1

• Provide support to the Base Resourcing Officer in various aspects of the recruitment process

Tasks and Responsibilities:

• Support base Resourcing Officer in shortlisting received applications as directed
• Support in schedule of interviews and tests and support with logistics on day of the interview
• Check references by email and by phone, ensuring that they meet the stipulated requirements
• Assist the base Resourcing Officer in the collection and filing of documents to create complete recruitment files for all positions
• Support in ensuring that all steps of the recruitment process are followed accordingly at base level.
• Support the resourcing officer in manage the posting, advertising and circulation of vacancies and the screening of received applications at base level.
• Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed.
• Participate in interviews as necessary
• Participate in reviewing written technical test and interview grids for all existing positions
• Support in Sending offer letters and ensure signing of employment contracts and all other employee related letters for all national employees including collection and maintenance of new starter’s documents.

Objective 2

• Recruitment

Tasks and Responsibilities:

• Provide administrative support to Action Against Hunger HR team.
• Support in ensure consistency in the filing system of Base HR Documents.
• Support in the collation, maintenance and provide recruitment reports as agreed with the hiring manager and send to the HR Abuja team.
• Ensuring the effectiveness of AAH recruitment policy and participate in other HR related projects.
• Support in ensuring consistency in the application of the Human Resources policies across Base programmes.

Objective 3

• Other Recruitment

Tasks and Responsibilities:

• Prepare all new staff files and maintain the existing staff files
• Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
• Ensure the maintenance of Action Against Hunger recruitment module and all candidates receive timely communication and feedback.
• Work in accordance with agreed timescales to reduce time to hire figures and retain the best candidates.

Internal & External Relationship
Internal:

• Resourcing Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: Support

External:

• Job applicants and inquiries

Reporting Responsibilities:

• Employment Offer Letter and contract Tracker
• Contribution to monthly HR reporting package

Qualifications

• Bachelor's degree in fields related to HR, Administration and Management and minimum of 2 years of experience in similar position

Skills & Experience
Essential:

• Experience working in HR and/or administrative support positions, 2+ years
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

• Previous experience working for INGOs an asset, particularly health related INGOs
• Fluency in one or more National/regional languages an asset
• Understanding of national labor law and employment norms/practices

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Location: Damaturu, Yobe State
Starting date: July 2019
Direct Line Manager: Logistics  Manager

Objective 1

• Warehouse Management

Tasks & Responsibilities:

• Identify the items entering and leaving and check the quality, quantity and documentation;
• Report any problems with quality, quantity or documentation immediately;
• Update the SFU on a daily basis, submit weekly to all concern department;
• Ensure that the stocks forms bin cards, stock cards etc. are kept up to date;
• Restrict entry into storage facilities and keep keys for the storage facilities.

Objective 2
Implement guidelines and rules and regulations management guidelines and standards

• Ensure that AAH Kitlogv3 storage procedures are respected;
• Ensure internal guidelines, rules and regulations are known by his team and respected;
• Ensure that storage standards are known by his team and respected. For instance, make sure that all requirement for food storage are fulfilled.

Objective 3

• Monitor Stock Utilization

Tasks & Responsibilities:

• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Logistics Manager;
• Review monthly the minimum stock balance according to consumption;
• Pay particular attention to use-by dates of food and medicine (if any), ensuring proper stock rotation;
• Advise Logistics Officer  Assistant and /or concern programme department whenever expiry dates are approaching (within 2 months);
• Carry out monthly physical inventory of all items in stock and submit SFU to the Logistics Manager
• Identify stock that is not being utilized and report to Logistics Manager;
• Ensure that programmes stock is released from the warehouse before the end date of the grant it was purchased on.

Objective 4

• Supervise the storage conditions including pharmacy warehouse (if needed)

Tasks & Responsibilities:

• Check weekly that the store is clean, organized and is regularly ventilated
• Check the quality of the food items and drugs to be stocked (if needed).
• Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available
• Supervise the management of infected products. For instance, make sure that there are separated and documented.
• Separate foodstuffs from other stock and pay special attention to dangerous goods
• Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities
• Plan for disposal of expired/ infected products in collaboration with the Supply Chain Manager and the owner of the stock

Objective 5

• Manage shipments and Cargo

Tasks & responsibilities:

• Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kitlog procedures;
• Ensure the owner personally conduct a physical review any stock they have requested and sign the necessary documentation;
• Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

Objective 6
Team management and communication:

• Supervise warehouse assistants day to day work;
• Provide support whenever needed in sub bases;
• Handle the comprehensive work of any of his team member whenever there is a gap (leave, vacancy);
• Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate on the upcoming deliveries;
• Report to Supply Chain manager any challenge.

Internal & External Relationship
Internal:

• Coordinate and maintain relationship with other departments and program teams;
• Close relation with procurement team.

External:

• Interact with suppliers, and casual service providers.

Reporting Responsibilities:

• Generation and transmitting of weekly and monthly stock follow up (SFU).

Position Requirements

• Graduate in management or any other related stream with professional experience in stock management.
• At least 1 year proven experience in stock and warehouse management
• Sound knowledge of general storage procedures
• Knowledge of computer packages excel and word
• Highly organized
• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language
• Inhabitant of NE Nigeria region

Minimum Basic Salary
N211,441 NGN Per Month

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Location: Monguno, Borno
Job type: Full Time
Starting date: July 2019
Direct Line Manager: FSL Sector Manager

Job Purpose

• The Household Economic Strengthening Officer supports the Sector Manager in the implementation of Income generating activities and household economic strengthening under the FSL component of the EU project.
• The aim is to achieve the specific objective of EU project is to improve nutrition security of conflict-affected populations through the uptake of critical household health and hygiene behaviors with the aim of providing primary health care, water, livelihoods sources, sanitation, and hygiene services.

Objective 1

• Provide support in the implementation of income-generating activities and household economic strengthening component of the program at LGA level

Tasks   & responsibilities:

• Facilitate community mobilization towards economic activities.
• Work with traditional committees to ensure the identification and selection of the most vulnerable beneficiaries for income generating activities.
• Ensure IDPs and host communities provide information to ensure accountability, fairness and transparency during cash support disbursement activities.
• Work closely with community structures to follow up on the implementation of planned activities with the support from the FSL Sector Manager
• Support in the implementation of capacity building training including business management, bookkeeping, market linkage and profit maximization for the target beneficiaries at the LGA level.
• Directly implement in the field the activities defined in the program in close collaboration with the FSL Household Economic Strengthening Assistant and Community stakeholders.
• Contribute to developing and implementing a detailed work plan for the FSL team at LGA level activities in collaboration with FSL Assistant.
• Contribute to organizational and sector-wide learning through documentation of lessons learned, best practices, evaluations, etc. on income generating activities component of the program.
• Contribute to preparing FSL internal and external Economic Strengthening reports
• including case studies and success stories etc.

Objective 2

• Collate information and data on economic strengthening activities at LGA level through surveys, assessments, regular post-distribution monitoring, and field supervision visits of beneficiary households

Tasks   & responsibilities:

• Supervise and collect information to ensure that the surveillance of the economic situation in the area of implementation of the program is achieving the expected result when required.
• Supervise and collect the required information in the field to facilitate the capacity building and training program, with the support of the FSL Household Economic Strengthening Assistants.
• Support the M&E team in analysis of beneficiary data collection through the various tools that the department uses.
• Coordinate closely with the FSL Sector Manager to ensure that cross GA programs are being implemented in synergy.
• Coordinate closely with the FSL (Agro recovery and social protection), Nutrition, WASH teams in different LGAs on cross-learning with the aim of revising and improving approaches.
• Participate in and inform longer-term discussions with the program team (FSL, WASH, and nutrition) regarding program implementation strategy.
• Support M&E team in activities monitoring (beneficiary targeting, identification, registration, and training; market and livelihood assessments; baseline and endline surveys,post-distribution monitoring, price monitoring, field monitoring visits, focused group discussions (FGD), etc)
• Contribute to the development of tools to monitor and improve the quality of FSL Economic Strengthening programming.
• Support the preparation of documentation required for the implementation of field activities.
• Ensure harmonization of program operating plans and protocols across the program as well as the mission, with the help of technical support from FSL sector Manager, review tools and approaches, and ensure that technical standards, guidelines, and methodologies are communicated and understood. 

Objective 3

• Mobilization and awareness raising about the organization, Economic Strengthening objectives and activities to local authorities and the population, and act as a link between the Organization and the beneficiaries (at LGA level)

Tasks& responsibilities:

• Contribute to the development of project community mobilization strategies for targeting and registration of beneficiaries for the income generating activities.
• Implement sensitization activities for targeted communities about Economic Strengthening activities and strengthening livelihood restoration activities with support from relevant State, LGA and community stakeholders, in feasible livelihood restoration activities at LGA level.
• Support in the verification of the beneficiaries to ensure the identification and selection of the most vulnerable population is verified based on project proposal and organizations policies before Economic Strengthening intervention is made.
• Support the FSL DPM in ensuring that targeting of beneficiaries to receive cash based Economic Strengthening interventions are carried out in a transparent way which guarantees protection and gender sensitivity in the field way and with the active participation of women, men and minority members of communities.
• Facilitate good working relationship between state, LGA, community level stakeholders and target beneficiaries.

Objective 4

• Participate in regular internal and external coordination for the program at LGA and state levels when required.

Tasks  & responsibilities:

• Collaborate with all other ACTION AGAINST HUNGER departments and sectors to ensure the project activities are integrated in line with Logistics, Finance, HR and security procedures and SoPs.
• Collaboration with other partners including relevant state government ministries, INGOs, NGOs, CBOs and the UN working in assigned LGA.
• Work in collaboration with the communities and local leaders at all stages of project implementation.
• Ensure that the project (implementation of Economic Strengthening activities) is well represented in regular LGA level meetings and forums.
• Ensure proper records are kept of all expenditure and usage of materials; and cash advances received from finance are  properly retired after each activity
• Ensure that documentation is properly done for all cash distributed (donation certificates, delivery notes, beneficiary lists and  supply request order)
• Preparation of weekly movement plan for assigned LGA according to the team planning and share update with Sector Manager.

Objective 5

• Reporting

Tasks& responsibilities:

• Coordinate with FSL Household Economic Strengthening assistants to compile and submit monthly activity reports.
• To provide reports according to the request of the FSL Economic Strengthening deputy program manager (Bi - weekly updates, success stories, case studies etc.).
• Participate in writing situation reports with information on food security, security information at the community as needed and/or requested
• Including, but not limited to: Compiling weekly and monthly reports and ensuring timely submission of such written reports to the Sector Manager-CBTSP for consolidation and sharing with the Multi-sectoral program manager.

Objective 6
Performance Management:

• Communicate Action Against Hunger performance standards and expectations to team members which includes ; 10 minutes monthly conversation, 3 months/end of probation performance appraisal and annual/ end of contract appraisal.
• Establish performance objectives, provide feedback, identify strengths and areas for professional improvement.
• Contribute to the professional development and improvement of team members by providing support.

Additional responsibilities:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.
• The employee should be flexible and adaptable with regards to the implementation of the daily work/activities.
• The employee is expected to conduct all duties in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter including the promotion of gender equality.

Reporting Responsibilities:

• Field activity reports as determined by line manager
• Contribute to donor reports and other program specific inputs
• Internal and external evaluation reports
• Learning documents and case studies
• Contribute to Ad-hoc reports (assessments reports: PDM, baseline, endline, newsletters, etc.)

Internal & External Relationship
Internal:

• FSL Sector Manager: hierarchical relationship
• Technical coordinators: Technical oversight, technical support, coaching
• Multisectoral Program Manager: exchange of information, reporting, collaboration, coordination
• Other Project Officers/Sector Managers: Nut/FSL/M&E: exchange of information on programs, coordination and monitoring and evaluation (integrated approach)
• Support departments: collaboration and exchange of information

External:

• Local authorities: communication, exchange of information in collaboration with the FSL CBT-SP DPM and Multisectoral PM
• Local Technical Coordination: lobbying, animation and leadership
• Other NGOs : partnerships and technical exchanges or sharing of experience
• Population and beneficiaries : definition of needs, targeting, communication and exchange of information
• Participate actively in Food Security Working Group, Cash Transfer Working Group , OCHA meetings, INGO forum,
• Local and state government: Engage with stakeholders in coordination with FieldCo, Multisectorial PM and FSL Economic Strengthening DPM.

Qualifications

• Degree or HND in Agric Economics, Business Management or accounting.

Essential:

• Minimum two years’ work experience in humanitarian contexts, with at least 1 year in conflict/insecure contexts.
• Previous experience with food security and livelihoods programming.
• Strong computer literacy, organizational and planning skills, report writing and budget oversight.
• Commitment to upholding Action Against Hunger’s values, excellent interpersonal and communication skills.
• Ability to be adaptable and flexible.
• Microsoft Office Skills (Outlook, Excel, Power Point, Word).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Fluency in English, Hausa and other local languages (Fulani and Kanuri)  Commitment to ACTION AGAINST HUNGER mission, values and policy.

Preferred:

• Previous experience managing FSL interventions (i.e. cash based transfer, LGA, agriculture/livelihoods)
• Previous experience with ACTION AGAINST HUNGER
• Experience implementing programming on behalf of donor (i.e. USAID, ECHO, DFID, SIDA) funded activities

Minimum Basic Salary
N236,585 NGN per month

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Location: Monguno, Borno
Starting date: July 2019
Direct Line Manager: FSL Sector Manager

Job Purpose

• The Cash Based Transfer Social Protection (CBT-SP) Officer will support the implementation of FSL-Cash Based Transfer-Social Protection component and activities of the EU project through participatory selection of vulnerable beneficiaries, cash transfer to selected beneficiaries, follow up and monitoring.
• The aim is to achieve the specific objective of EU project which is to improve nutrition security of conflict affected populations through uptake of critical household health and hygiene behaviours with the aim of providing primary health care, water, livelihoods sources, sanitation and hygiene services.

Objective 1

• Provide support for the successful implementation of social protection component of the program at LGA level

Tasks  & Responsibilities:

• Facilitate community mobilization towards social protection activities.
• Work with traditional committees to ensure the identification and selection of the most vulnerable beneficiaries for cash or food voucher support.
• Ensure IDPs and host communities provide information to ensure accountability, fairness and transparency during cash or voucher disbursement activities.
• Work closely with community structures to follow up on implementation of planned activities with the support from the FSL CBT-SP DPM.
• Support in the implementation of capacity building training including Field Training Workshops for the target beneficiaries at the LGA level.
• Directly implement in the field the activities defined in the program in close collaboration with the FSL CBT-SP Assistant and Community stakeholders.
• Contribute to developing and implementing detailed work plan for FSL team at LGA level activities in collaboration with FSL Assistant.
• Contribute to organizational and sector-wide learning through documentation of lessons learned, best practices, evaluations etc. on the social protection component of the program.
• Contribute to FSL internal and external social protection reports including case studies and success stories etc

Objective 2

• Collate information and data on social protection activities at LGA level through surveys, assessments, regular post distribution monitoring and field supervision visits of beneficiary households

Tasks & Responsibilities:

• Supervise and collect information to ensure that the surveillance of the social protection situation in the area of implementation of the program is achieving the expected result, when required.
• Supervise and collect the required information in the field to facilitate the capacity building and training program, with the support of the FSL CBT-SP Assistants.
• Support the M&E team in analysis of beneficiary data collection through the various tools that the department uses.
• Coordinate closely with the FSL CBT-SP DPM to ensure that cross-LGA programs are being implemented in synergy.
• Coordinate closely with the FSL (Agro recovery and economics strengthening), Nutrition, WASH teams in different LGAs on cross-learning with the aim of revising and improving approaches.
• Participate in and inform longer-term discussions with the program team (FSL, WASH and nutrition) regarding program implementation strategy.
• Support M&E team in activities monitoring (beneficiary targeting, identification, registration and training; market and livelihood assessments; baseline and endline surveys, post distribution monitoring, price monitoring, field monitoring visits, focused group discussions (FGD), etc)
• Contribute to the development of tools to monitor and improve the quality of FSL social protection programming.
• Support the preparation of documentation required for the implementation of field activities.
• Ensure harmonization of program operating plans and protocols across the program as well as the mission, with the help of technical support from FSL DPM, review tools and approaches, and ensure that technical standards, guidelines and methodologies are communicated and understood. 

Objective 3

• Mobilization and awareness raising about the organization, social protection objectives and activities to local authorities and the population, and act as a link between the Organization and the beneficiaries (at LGA level)

Tasks & Responsibilities:

• Contribute to the development of project community mobilisation strategies for targeting and registration of beneficiaries for the social protection activities.
• Implement sensitisation activities for targeted communities about social protection activities and strengthening livelihood restoration activities with support from relevant State, LGA and community stakeholders, in feasible livelihood restoration activities at LGA level.
• Support in the verification of the beneficiaries to ensure the identification and selection of the most vulnerable population is verified based on project proposal and organizations policies before social protection intervention is made.
• Support the FSL DPM in ensuring that targeting of beneficiaries to receive cash based social protection interventions are carried out in a transparent way which guarantees protection and gender sensitivity in the field way and with active participation of women, men and minority members of communities.
• Facilitate good working relationship between state, LGA, community level stakeholders and target beneficiaries.

Objective 4

• Participate in regular internal and external coordination for the program at LGA and state levels when required.

Tasks & Responsibilities:

• Collaborate with all other ACTION AGAINST HUNGER departments and sectors to ensure the project activities are integrated in line with Logistics, Finance, HR and security procedures and SoPs
• Collaboration with other partners including relevant state government ministries, INGOs, NGOs, CBOs and the UN working in assigned LGA
• Work in collaboration with the communities and local leaders at all stages of project implementation
• Ensure that the project (implementation of social protection activities) is well represented in regular LGA level meetings and forums
• Ensure proper records are kept of all expenditure and usage of materials; and cash advances received from finance are  properly retired after each activity
• Ensure that documentation is properly done for all cash distributed (donation certificates, delivery notes, beneficiary lists and  supply request order)
• Preparation of weekly movement plan for assigned LGA according to the team plan.

Objective 5

• Reporting

Tasks& Responsibilities:

• Coordinate with FSL CBT-SP assistants to compile and submit monthly activity reports
• To provide reports according to the request of the FSL CBT-SP deputy program manager (Bi - weekly updates, success stories, case studies etc.)
• Participate in writing situation reports with information on food security, security information at the community as needed and/or requested
• Including, but not limited to: Compiles weekly and monthly reports and ensuring timely submission of such written reports to the FSL CBT-SP DPM for consolidation and sharing with the Multi-sectoral Project Manager.

Objective 6

• Performance Management

Tasks& Responsibilities:

• Communicate Action Against Hunger performance standards and expectations to team members which includes ; 10 minutes monthly conversation, 3 months/end of probation performance appraisal and annual/ end of contract appraisal.
• Establish performance objectives, provide feedback, identify strengths and areas for professional improvement.
• Contribute to the professional development and improvement of team members by providing support.

Additional Responsibilities:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task
• The employee should be flexible and adaptable with regards to the implementation of the daily work/activities
• The employee is expected to conduct all duties in a professional manner following Action Against Hunger Nigeria mission staff regulations and charter including promotion gender equality.

Internal & External Relationship
Internal:

• CBT-SP DPM : hierarchical relationship
• Technical Coordinators: Technical oversight, technical support, coaching
• Multisectorial Program Manager: exchange of information, reporting, collaboration, coordination
• Other Project Officers/Sector Managers: Nut/FSL/M&E: exchange of information on programs, coordination and monitoring and evaluation (integrated approach)
• Support departments : collaboration and exchange of information

External:

• Local authorities : communication, exchange of information in collaboration with the
• FSL CBT-SP DPM and Multisectoral PM
• Local Technical Coordination : lobbying, animation and leadership
• Other NGOs : partnerships and technical exchanges or sharing of experience
• Population and beneficiaries : definition of needs, targeting, communication and exchange of information
• Participate actively in Food Security Working Group, Cash Transfer Working Group ,
• OCHA meetings, INGO forum,
• Local and state government: Engage with stakeholders in coordination with FieldCo, Multi-sectorial PM and Sector Manager-CBT-SP.

Reporting Responsibilities:

• Field activity reports as determined by line manager
• Contribute to donor reports and other program specific inputs
• Internal and external evaluation reports
• Learning documents and case studies
• Contribute to Ad-hoc reports (assessments reports: PDM, baseline, endline, newsletters, etc.)

Qualifications

• HND in Agric economics, business management, sociology or accounting.

Essential:

• Minimum two years’ experience in humanitarian contexts, with at least 1 year in conflict/insecure contexts.
• Previous experience with food security and livelihoods programming.
• Excellent Microsoft Office Skills (Outlook, Excel, Power Point, Word).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Strong computer literacy, organizational and planning skills, report writing and budget oversight.
• Commitment to upholding Action Against Hunger’s values, excellent interpersonal and communication skills.
• Ability to be adaptable and flexible.
• Fluency in English, Hausa and other local languages (Fulani and Kanuri)
• Commitment to ACTION AGAINST HUNGER mission, values and policy

Preferred:

• Previous experience managing FSL interventions (i.e. cash based transfer, IGA, agriculture/livelihoods).
• Previous experience with ACTION AGAINST HUNGER.
• Experience implementing programming on behalf of donor (i.e. USAID, ECHO, DFID, SIDA) funded activities.

Minimum Basic Salary
N236,585 NGN per month

go to method of application »

Location: Monguno, Borno
Job Type: Full Time
Starting date: July 2019
Direct Line Manager: Warehouse Officer
Slot: 2 Openings

Objective 1

• Store Management

Tasks & responsibilities:

• Apply  AAH Kitlog storage procedures.
• Identify quantity and documentation.
• The items entering and leaving and check the quality, Report any problems with quality, quantity or documentation immediately.
• Provide support to Warehouse officer on update the SFU.
• Update any database upon request in the framework of storage management.
• Keep stocks forms bin cards, stock cards etc. up to date.
• Restrict entry into storage facilities and keep keys for the storage facilities.

Objective 2

• Participate in monitoring of  Stock Utilization.

Tasks & Responsibilities:

• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the warehouse officer.
• Advice on the minimum stock balance according to consumption.
• Pay particular attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Logistics Assistant whenever expiry dates are approaching (within 2 months).
• Carry out monthly physical inventory of all items in stock and anytime upon request or convenience.
• Identify stock that is not being utilized and report to warehouse officer.

Objective 3

• Manage the storage conditions.

Tasks & Responsibilities:

• Check daily that the store is clean, organized and is regularly ventilated.
• Arrange stock in such a way that it’s easy to count and aisles are accessible Check daily and record the temperature and humidity of the store.
• Remove/ separate infected products and inform the Logistics Assistant.
• Separate foodstuffs from other stock and pay special attention to dangerous goods.
• Ensure storage facilities are free from rats, rodents and any other pests which may damage stock and periodically plan for fumigation of storage facilities.
• Plan for disposal of expired/ infected products in collaboration with the logistics officer and program teams.

Objective 4

• Manage shipments and Cargo.

Tasks & Responsibilities:

• Receive and issue out the various dispatch documents ie SROs, DN Waybills as per kitlog procedures.
• Ensure budget holders personally conduct a physical review any stock they have requested and sign the necessary documentation.
• Directly supervise the process of loading and unloading, including casual worker request, attendance sheets and ensuring timely payment is made.

Internal & External Relationship
Internal:

• Coordinate and maintain relationship with other departments and program teams.
• Close relation with Log officer and Logistics assistant.

External:

• Interact with suppliers, and casual service providers.

Reporting Responsibilities:

• Generation and transmitting of weekly stock follow up (SFU).

Qualifications

• High School certificate or School certificate with professional experience in stock management.

Essential:

• At least 1 year proven experience in stock management.
• Sound knowledge of general storage procedures.
• Knowledge of computer packages excel and word.
• Highly organized.
• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language.
• Inhabitant of NE Nigeria region.

Preferred:

• Archiving management.
• Traceable previous experience in similar role in an NGO set up.

Minimum Basic Salary
N109,897 NGN per month

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Location: Maiduguri, Borno
Job Type: Full Time
Starting date: July 2019
Direct Line Manager: HR Officer

Objective 1

• Overall office management and communication 

Tasks & Responsibilities:

• On a daily basis, inspect and maintain the exterior premises (grounds and office building)
• Maintain an updated base staff contact list.
• Liaise with Logistics to ensure that faulty and damaged equipment are replaced or repaired

Objective 2

• Guest House Management

Tasks & Responsibilities:

• Provide monthly tracking of all guesthouse bookings for visitors;
• Compile and share weekly movement tracker for the base;
• Provide day-to-day management of staff directly under his/her responsibility (Cooks & Cleaners);
• Liaise with Logistics to ensure that the guesthouse is running effectively;
• Arrange for hotel or guesthouse accommodation bookings for visiting staff;
• Maintain office and guest house supply inventories;
• Provide suggestions for improvement in the office and guesthouse management.

Objective 3

• Office Supplies Maintenance

Tasks & Responsibilities:

• Manage the stocking of stationery store in coordination with Logistics and place appropriate order to re-stock supplies
• Ensure sufficient supply of office cleaning items and materials and work with HR Officer to replenish them on a monthly basis
• Coordinate, track and manage the distribution of tea  items to all offices

Additional Responsibilities:

• This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned
• The Facilities Assistant must be flexible and adaptable with regards to the implementation of the daily work/activities
• The Facilities Assistant is expected to conduct all duties in a professional manner following AAH Nigeria mission staff regulations and charter.

Internal & External Relationship
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Manager: advisory role, exchange of information, reporting, collaboration, coordination
• Finance & Logistic departments: Exchange of information and collaboration
• Program department: Exchange of information and collaboration.

External:

• Visitors: reception, support, exchange of information.

Reporting Responsibilities:

• GH weekly Information Tracker
• Hotel Monthly usage tracker
• Staff Contact List
• Stock Tracker

Qualifications

• Bachelor's degree in HR, Hospitality, Business Administration or related field of study from a recognized institution, or equivalent work experience.

Skills & Experience
Essential:

• Office administration experience or front office experience in a busy environment.
• Minimum of one year working experience in a similar role.
• Strong verbal and written communication skills.
• Excellent attention to detail, multitasking and organization skills.
• Self-motivated, ability to work independently, responsible and accountable.
• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
• Good computer skills in Word & Excel.

Preferred:

• Strong Commitment to humanitarian work.