Resourcing Assistant at Action Against Hunger | ACF-International

Location: Damaturu, Yobe
Job Type: Full Time
Starting date: ASAP
Direct Line Manager: Resourcing Officer

Objective 1

• Provide support to the Base Resourcing Officer in various aspects of the recruitment process

Tasks and Responsibilities:

• Support base Resourcing Officer in shortlisting received applications as directed
• Support in schedule of interviews and tests and support with logistics on day of the interview
• Check references by email and by phone, ensuring that they meet the stipulated requirements
• Assist the base Resourcing Officer in the collection and filing of documents to create complete recruitment files for all positions
• Support in ensuring that all steps of the recruitment process are followed accordingly at base level.
• Support the resourcing officer in manage the posting, advertising and circulation of vacancies and the screening of received applications at base level.
• Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed.
• Participate in interviews as necessary
• Participate in reviewing written technical test and interview grids for all existing positions
• Support in Sending offer letters and ensure signing of employment contracts and all other employee related letters for all national employees including collection and maintenance of new starter’s documents.

Objective 2

• Recruitment

Tasks and Responsibilities:

• Provide administrative support to Action Against Hunger HR team.
• Support in ensure consistency in the filing system of Base HR Documents.
• Support in the collation, maintenance and provide recruitment reports as agreed with the hiring manager and send to the HR Abuja team.
• Ensuring the effectiveness of AAH recruitment policy and participate in other HR related projects.
• Support in ensuring consistency in the application of the Human Resources policies across Base programmes.

Objective 3

• Other Recruitment

Tasks and Responsibilities:

• Prepare all new staff files and maintain the existing staff files
• Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.
• Ensure the maintenance of Action Against Hunger recruitment module and all candidates receive timely communication and feedback.
• Work in accordance with agreed timescales to reduce time to hire figures and retain the best candidates.

Internal & External Relationship
Internal:

• Resourcing Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Coordinator: advisory role, exchange of information, reporting, collaboration, coordination
• Logistics and Finance Departments: collaboration, coordination, and exchange of information
• Abuja HR team: collaboration, coordination, and exchange of information
• Program teams: Support

External:

• Job applicants and inquiries

Reporting Responsibilities:

• Employment Offer Letter and contract Tracker
• Contribution to monthly HR reporting package

Qualifications

• Bachelor's degree in fields related to HR, Administration and Management and minimum of 2 years of experience in similar position

Skills & Experience
Essential:

• Experience working in HR and/or administrative support positions, 2+ years
• Excellent verbal and written communication skills
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information

Preferred:

• Previous experience working for INGOs an asset, particularly health related INGOs
• Fluency in one or more National/regional languages an asset
• Understanding of national labor law and employment norms/practices