HR Facilities Assistant at Action Against Hunger | ACF-International

Location: Maiduguri, Borno
Job Type: Full Time
Starting date: July 2019
Direct Line Manager: HR Officer

Objective 1

• Overall office management and communication 

Tasks & Responsibilities:

• On a daily basis, inspect and maintain the exterior premises (grounds and office building)
• Maintain an updated base staff contact list.
• Liaise with Logistics to ensure that faulty and damaged equipment are replaced or repaired

Objective 2

• Guest House Management

Tasks & Responsibilities:

• Provide monthly tracking of all guesthouse bookings for visitors;
• Compile and share weekly movement tracker for the base;
• Provide day-to-day management of staff directly under his/her responsibility (Cooks & Cleaners);
• Liaise with Logistics to ensure that the guesthouse is running effectively;
• Arrange for hotel or guesthouse accommodation bookings for visiting staff;
• Maintain office and guest house supply inventories;
• Provide suggestions for improvement in the office and guesthouse management.

Objective 3

• Office Supplies Maintenance

Tasks & Responsibilities:

• Manage the stocking of stationery store in coordination with Logistics and place appropriate order to re-stock supplies
• Ensure sufficient supply of office cleaning items and materials and work with HR Officer to replenish them on a monthly basis
• Coordinate, track and manage the distribution of tea  items to all offices

Additional Responsibilities:

• This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned
• The Facilities Assistant must be flexible and adaptable with regards to the implementation of the daily work/activities
• The Facilities Assistant is expected to conduct all duties in a professional manner following AAH Nigeria mission staff regulations and charter.

Internal & External Relationship
Internal:

• HR Officer: Line management, exchange of information, reporting, collaboration, coordination
• HR Manager: advisory role, exchange of information, reporting, collaboration, coordination
• Finance & Logistic departments: Exchange of information and collaboration
• Program department: Exchange of information and collaboration.

External:

• Visitors: reception, support, exchange of information.

Reporting Responsibilities:

• GH weekly Information Tracker
• Hotel Monthly usage tracker
• Staff Contact List
• Stock Tracker

Qualifications

• Bachelor's degree in HR, Hospitality, Business Administration or related field of study from a recognized institution, or equivalent work experience.

Skills & Experience
Essential:

• Office administration experience or front office experience in a busy environment.
• Minimum of one year working experience in a similar role.
• Strong verbal and written communication skills.
• Excellent attention to detail, multitasking and organization skills.
• Self-motivated, ability to work independently, responsible and accountable.
• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
• Good computer skills in Word & Excel.

Preferred:

• Strong Commitment to humanitarian work.