Job Vacancies at the OPEC Fund for International Development

Aim of Job

• The incumbent gathers, maintains and updates data, employee records and secured files by following established procedures, in line with the institution’s HR strategy, in order to enable others to execute their responsibilities in an effective and efficient manner.
• The role is also responsible for Contracts Management, as well as supporting the SRP Administration Committee in proper administration and the processing of retirees’ benefits and end-of-service settlements.

Main Accountabilities
Data collection and analysis:

• Identifies relevant data sources; gathers information through surveying and research.
• Contributes to the compensation and benefits strategy.
• Contributes to employee contractual enhancements.
• Supports standardization of HR operational practices and processes.

Information security:

• Maintains full confidentiality with all stakeholders.
• Administers employee contracts and renewals.
• Undertakes employee time management and ensures compliance.
• Liaises with the Information Technology Unit.

Documentation and back -up:

• Creates, updates and maintains the employee records. Records changes in employee status, including new hires, status updates, transcripts, amongst others.
• Facilitates update and maintenance of internal standard operating procedures.
• Updates HR database and contract details on SAP.

Reporting:

• Creates regular reports and presentations on HR metrics.
• Prepares written communication for HR matters (employee certificates / embassies etc.).
• Provides Payroll with relevant employee information.

Qualifications and Experience

• A Bachelor’s Degree in Business Administration / Human Resource Management / Administration or respective studies
• Minimum of 5 years relevant professional experience is required. Experience from an international development institution is preferable (2 – 3 years)
• Fluent in English. A good working knowledge of Arabic, German, Spanish, or French is an added advantage

Competencies:

• Problem solving capabilities
• Technical awareness, accuracy and attention to details
• Knowledge of actuary calculations
• Ability to work in an international environment, with sensitivity and respect for diverse cultural backgrounds.

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Job Profile

• The incumbent strengthens the OPEC Fund’s Building and Facility Management (BFM) team and is responsible for coordinating and facilitating technical consulting, engineering and construction works relating to the Fund’s three buildings.
• Regular engagement with the Project Manager and the selected construction contractors for the OPEC Fund Parkring 6 Project, as well as quality assurance for the project is required.
• The incumbent’s immediate focus will be on PR6, however post-handover the expectation is that his/her responsibilities expand beyond that to cover other tasks within BFM and as determined by the Director of ASU.

Duties and Responsibilities

• Coordinates the multiple project interfaces between the planning, design and construction activities in line with the OPEC Fund requirements.
• Reports timely and communicates clearly to the Project Steering Committee on all issues associated with the project.
• Closely works with the architect, Project Manager and contractors to ensure that works are executed in a timely manner to maintain the planned completion schedule and budget.
• Monitors and reports on project progress against the scheduled and planned works to the Project Steering Committee.
• Proposes solutions to overcome unforeseen situations.
• Negotiates any modifications with the Project Manager and contractors as required.
• Establishes effective quality control measures to ensure that contractors deliver services according to the agreed and contracted specifications.
• Works closely with the Project Manager to ensure that, at point of receipt, the works from various contractors are in accordance with all contracted requirements and that quality standards have been adhered to and where deviation has occurred that the change has been managed appropriately.
• Manages potential changes to scope of the works, liaises with all appropriate stakeholders, with aim of limiting any impact on time and cost.
• Plans, schedules and implements transition into a fully operational new office building with minimal impact to the OPEC Fund operations.
• Performs any other activity within BFM and as assigned by Director, ASU

Qualifications and Experience

• Masters Degree - Advanced University Degree in Engineering Management, Construction Management, Architecture, Facilities Management, or any other relevant Engineering-related discipline.
• Minimum of 10 years’ relevant professional experience and a proven record of planning, coordinating and executing the implementation of complex capital projects.
• Excellent oral and written command of English. Fluency in German is an advantage given the close collaboration with local contractors.

Competencies:

• Works collaboratively with colleagues to achieve organizational goals.
• Ability to work in an international multi-cultural environment, with sensitivity and respect for diversity.
• Good interpersonal, organizational and time management skills.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.