HR Assistant at Medecins Sans Frontieres (MSF) - French

Location: Maiduguri, Borno

Accountabilities / Responsibilities

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Additional HR / Admin tasks delegated by the Project HR ManagerDraw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Make sure that a sufficient amount of printed forms are at any time available in the cupboard
• Report to her / his supervisor any issue.
• Inform to her / his supervisor on every movements during working hours.
• Respect the confidentiality of the information obtained as part of her/his work
• Don’t communicate to anyone foreign to MSF any information (especially about the processes, the data, the staff…).
• Don’t take away any documents (hard and soft copy) without a specific written authorization.
• Manage cash box and cash related activities in the absence of Finance assistant.
• In the absence of Finance Assistant, ensure monthly payment of all employee contributions in time specified by state / Country and Coordination. Eg.FIRS, BIRS and payee.
• In the absence of Finance Assistant, enter all finance information in SAGA
• Manage cleaners and cooks at office and base and report to Admin manager accordingly.

Requirements
Education:

• Desirable Finance, Business or Administration related diploma.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Experience in MSF or other international NGOs in developing countries.

    
Languages:    

• Fluency in English (Read, Speak and Write), Hausa (Speak) required.

Knowledge:

• Essential computer literacy (Word, Excel, Internet).

Competencies:

• Results and Quality Orientation L2
• Team work and CooperationL2
• BehaviouralFlexibilityL2
• Commitment to MSF Principles L2
•  Stress Management L3.

Contract

• Fix term contract (Maternity Replacement)
• 208 working hours per month.

Remuneration
Monthly Gross salary of 367,575.00 Naira only plus 13th month allowance equivalent to 1 month of gross salary.