Job Openings at Oaken Events Limited

Job Summary

• We are looking to hire an established Human Resource Professional who will be responsible for providing an effective and efficient human resource generalist function that is aligned with strategic goals.
• The incumbent will be expected to successfully implement HR strategy and deliver, in conjunction with HR staff in all subsidiaries of the company.
• The responsibilities will include inter alia strategic organizational design in conjunction with the CEO, recruitment and selection, salary and benefits management, employee relations, talent management and retention, performance management, change management, skills and professional development, as well as the design and implementation of human resources policies and procedures.

Key Responsibility Areas
Recruitment and Selection:

• Attract, retain and motivate staff.
• Manage the recruitment process for employees and consultants ensuring that the right talent is identified and attracted.
• Coordinate the advertising of vacancies, assess applications, laisie with head hunters as required and interview applicants.
• Coordinate and manage the orientation of new employees, process probationary reviews, employee evaluations and terminations.
• Analyze the skills and qualities required for each particular job and develop job descriptions. Manage the contracting process for employees and consultants.
• Ensure that the on-boarding and staff induction process is up to date and conducted by Country Managers and Line Managers.

Skills Development:

• Identify training/skills/competency needs within the Group.
• Coordinate career development, succession planning and talent management needs in partnership with line management.
• Develop a skills development plan for all staff within the prescribed timeframe. Ensure effective and equitable incentivisation within the Group so talent, skills and results (and not just experience and age) are rewarded.

HR Reporting:

• Manage the HRMS. Compile monthly management reports as required.

Performance Management:

• Implement performance management/talent management initiatives in order to ensure enhanced knowledge and skills sharing/transfer.
• Ensure that active performance management is practised effectively, understanding at an individual level the personal and professional aspirations of each staff member and ensuring those are relayed through a line and performance management system that is responsive.
• Oversee and manage the Probationary Period and Annual Appraisal Reporting System, thereby ensuring that goals are set for new staff and that effective mentoring and periodic reviews are conducted prior to confirmation of employment and that annual reporting is carried out effectively thereafter.

Policies and Procedures:

• Develop, update and implement all HR policies and procedures.

Budget & Cost Management:

• Set salary scales and allowances to ensure parity across the Group.
• Drive HRrelated cost savings and manage HR budgets as set by executive management and working in conjunction with the Head of Finance.

Administration:

• Maintain oversight of all administrative responsibilities of junior HR staff within the Group HQ and Country Offices.
• Carry out regular internal audits of the HRMS and HR filing system within Sharepoint.
• Manage the HRMS Payroll System and be responsible for forwarding final Pay Run Excel Data to the Finance Department within the required timeframe. Ensure a close working relationship with the Head of Finance.

Experience / Qualifications

• Degree / or Diploma in Human Resources Management and / or equivalent.
• Approximately 8 years experience as an HR generalist and and an additional minimum 3 years in an HR management role.
• Good planning, organisational, managerial, analytical and decision-making skills. Confidentiality, tact and discretion when dealing with people. Ability to train and use Initiative. Professional approach. Excellent administrative skills. Excellent oral and written communication skills. People-centric. Flexible.
• Excellent organisational skills. Attention to detail. Self-driven. Good communicator. Good interpersonal skills. Positive outlook on life. Assertivenature. Logical thinker. High levels of initiative. Work independently, with a high degree of responsibility. Work well un der pressure and to deadlines. Fluency in English language and exceptional writing skills.

go to method of application »

Job Summary

• We are activel recruiting for a renowned Public Relations and Communications Company based in Lagos State, Nigeria and they are looking to hire an ambitious and accomplished Public Relations Strategist for this high-profile position.
• You will be the first in command and responsible for giving the proper strategic direction as well as creating a vision for success.
• The ideal candidate will provide effective leadership and vision for the company to grow value responsibly in a commercial, profitable and sustainable manner and set the tone for Management to foster ethical and decision-making on appropriate management and best-in-class corporate practices.

Job Description
Leadership:

• Maintain a positive and ethical work climate that is conducive to attracting, retaining and motivating top-quality creative professionals at all levels.
• Work with key executive officers to promote a culture of ethical business conduct and establish top-notch media standards and oversight structures that are reasonably designed to promote integrity and deter wrongdoing.
• Continually challenge executive officers and all employees to think strategically.
• Seek to ensure that all employees have their responsibilities and authorities clearly defined.
• Foster a corporate culture that promotes ethical practices and encourages individual integrity and social responsibility, supporting the interdisciplinary fabric of the company

Strategic Planning:

• Develop, at least annually, for consideration by the Board, a strategic plan outlining the direction and policies which seek to ensure profitable growth and success.
• Establish priorities in terms of corporate objectives and approved long-term strategies, guiding principles and corporate milestones.
• Establish the strategic framework for the allocation of financial and human capital.

Financial Planning:

• Develop annually, for consideration by the Board, sound business plans and budgets to meet the company’s goals and objectives.

Tactical:

• Direct and monitor the activities of the company in a manner which seeks to ensure that strategic, business and operational plans and PR activities are met and that assets are safeguarded and optimized.
• Oversee the emergence, introduction and implementation of innovative PR campaigns; prepare various strategic units and operational units for swift integration.
• Oversee the development and implementation new creative ideas, PR strategies and operational policies to guide the company within the limits prescribed by applicable laws and regulations and the framework of the strategy approved by the Board of Directors.
• Define the strategic direction for safety, establishing performance targets for the operating businesses and ensuring adherence to established policies and standards.
• Establish, monitor and maintain appropriate PR management systems to provide effective internal control of operations and client delivery.
• Identify, to the extent possible, all significant risks to the company’s business and consider and establish, where appropriate, procedures to mitigate the impact of the risks.
• Oversee the compensation, performance assessment, leadership, talent development and succession planning of senior management.

Communication and Relationships:

• Uphold commitment to providing timely, accurate and balanced disclosure of all material information in accordance with the Disclosure Policy and applicable securities laws.
• Ensure effective relationships are established and maintained with investors, PR partners, creative, film academies, media houses and other external stakeholders, including governments, the financial community and the public.
• Provide quarterly and annual certificates addressing the accuracy of the financial statements and accompanying management's discussion and analysis.

Succession Planning:

• Develop and maintain a continuous plan for the development and performance management of senior PR executive officers, including the appointment, training, mentoring and monitoring of such officers.
• Identify and develop potential successors who can now or who will in the future be able to fill the position of Dean, Assistant Dean and other key senior PR executive positions. These recommendations are to be reviewed annually with the Corporate Governance and Nominating Committee and the Board of Directors.

Experience / Qualifications

• Bachelor's Degree in Business Administration or related, MBA from top school preferred.
• 8-10 years’ extensive leadership and business experience with a proven track record of innovation, entrepreneurship, delivery and performance across multidisciplinary areas and projects in the innovative media and PR market space.
• Prior experience as a Chief Executive Officer, Director and/or as a C-Suite PR Executive role is desired.
• Dynamic mentorship abilities with a bias for constantly seeking ways to further enable others to excel while supporting innovative and alternative pedagogical PR methodologies.

Application Closing Date
26th December, 2022.

Method of Application
Interested and qualified candidates should send their updated CV to: peter@oakenevents.com using "Managing Director" as the subject of the email.

go to method of application »

Job Description

• As a Strategic Manager (Events) with Oaken Events Limited, you will work closely with the CEO to transform our approach to events, ensuring that the outputs are cohered and contribute to our organizational objectives.
• You will provide leadership and support the team to ensure all events (internal and external) are delivered to a high quality, are safe and impactful for their target clients.
• This will involve building an Event Management internal toolkit to ensure opportunities are realized, consistency of approach, make necessary efficiencies and ensure a high quality of delivery.
• You will lead the development of new events for Oaken Events Limited, helping us grow our reach, awareness of our work and client base.
• You will be creative and think differently about how we can use digital to achieve our objectives and develop new approaches and events.
• Within this role, you are responsible for leading the delivery of all events as well as developing new events to help ensure that Oaken Events Limited increases its brand awareness and doubles its income annually.

Key Responsibilities

• Work with the CEO to develop and deliver Events Strategies that takes a holistic approach to how Oaken Events Limited engages with key audiences across all our work.
• Lead and support the wider organization to ensure every event is delivered to a high quality and offers an excellent experience for attendees/guests.
• Develop more innovative ways to utilize digital to deliver events.
• Deliver a growing and diverse portfolio of events through testing new ideas.
• Other area of responsibilities.

Events and income generation:

• Ensure all events are planned thoroughly, spotting opportunities to realize our strategic ambitions, achieve their objectives, and hit income and contribution targets whilst offering a great experience.
• With direction from the CEO, adopt a human-centric approach to designing all content and events for external audiences, supporting colleagues to deepen their understanding of this approach.
• Ensure all events are audience-driven and journeys are fully mapped-out • Identify opportunities to seek out new collaborations.
• Ensure that Oaken Events Limited’s internal Events toolkit is up to date and utilized by all departments to ensure the safe, impactful and strong ROI on delivery of events.

Digital, engagement and communications:

• Work closely with the Digital, Marketing and Communications team to improve our communications to event attendees/clients with a focus on more powerful storytelling and use of digital.
• Work closely with the Digital team to develop ways to promote and showcase Oaken Events Limited across our social media channels and other digital platforms.
• Oversee the collation of prospective events, working closely with department colleagues and Event Coordinators to make recommendations on confirmed events calendar- taking into account strategic priorities, resources and opportunities.

Strategy and performance:

• Working with the CEO and Event Coordinators to develop and implement organizational wide Events Strategies.
• Provide expertise into planning cycles and strategic decisions that influence the creation of products and propositions.
• Provide reporting and evaluations, sharing recommendations and providing regular progress to the CEO on achievement against KPIs, ROI and strategic priorities.
• Manage and operate within the agreed business plan and budget to ensure that Oaken Events Limited’s income targets are met.
• Ensure all donations and revenues are accurately recorded and recognized, working closely with the finance team.
• Ensure that the CRM is up to date and accurate at all times
• Ensure all events meet health & safety and data compliance standards.
• Undertake any other duties and reasonable requests that are in keeping with the nature of this post.

Manager behaviors and expectations:

• An understanding and belief in the inclusion of all staff, partners and young people irrespective of race, gender, sexuality, age, religion, ability, identity, and experience.
• Actively promotes and embeds an understanding of equity, diversity and an inclusive culture.
• Able to provide detailed feedback to direct reports on performance and development areas
• Able to mentor and develop skills in others
• Able to support others to learn from mistakes and support wellbeing
• Able to delegate work effectively and provide practical support.

Requirements
Education:

• Minimum: University Degree.
• Event Management and/or Project Management qualification/Certification is a plus.
• Excellent interpersonal skills including relationship building, influencing and negotiating with a wide range of people, using tact and diplomacy.
• Excellent IT skills including use of Microsoft Office Outlook, Word, Excel and PowerPoint. Knowledge of specialized Event Management Software is a plus.
• Excellent organizational skills with the ability to manage and take responsibility for own workload, handle multiple priorities and, to w independently. Personal qualities.
• A ‘can-do’ and flexible approach with ability to adapt to changing priorities, including a willingness to travel and work occasional evenings and weekends when necessary.
• Outcomes-focused and target-driven
• Passionate about supporting young people
• Strong storyteller and communicator
• Honesty and integrity
• Brave and ambitious
• Open to new ideas and creative thinker.

Person specification:

• 5+ years experience of successfully executing large corporate and high profile events.
• Experience in managing six/seven figure sums events
• Experience in managing a diverse workload, with multiple deadlines, stakeholders and deliverables.
• Experience in developing and delivering new event concepts.
• Technical know how in designing mood boards and floor plans for large capacity events (2000 to 30,000 capacity venues).

Application Closing Date
30th December, 2022.

Method of Application
Interested and qualified candidates should send their updated CV to: peter@oakenevents.com using "Strategic Events Manager" as the subject of the email.

go to method of application »

Job Description

• He/she is responsible for the overall activities concerning an event for Oaken Events Limited; Idea generation, creating the final design for the event, determining the best production process to apply, and managing the design production and implementation.
• He/she is to ensure effortless delivery during events, help Oaken Events Limited meet its brandbuilding and important business goals, by managing project delivery elements within deadline.
• He/she is expected to apply inspiration, creativity, and imagination that ensure events come out unique; he/she also finds ways to leverage the work of creative agencies so that every aesthetic component events is realized.

Key Responsibilities

• As an Designer Manager with Oaken Events Limited, you will perform various functions that help company achieve brand and business goals.
• Responsible for creating event designs, drawings, and renderings for company’s events, following departmental and company policies, procedures, and practices.
• Produce complex digital files in scales from concept to finish for assigned events
• Make sure designs satisfy client and corporate requirements, are within budget, and are delivered within deadline.
• Responsible for monitoring inventory levels and ensuring fast ordering process
• Resolve issues among clients, internal departments, and vendors by interfacing with them
• Build a cohesive and effective team within the property, division, and department, and inspire design by developing a creative and collaborative environment
• Ensure hall/field specifications are well understood; maintain specs for floor plan, reflected ceiling plans, and elevations
• Provide training and education on print capabilities and design techniques to employees
• Write complete rendering specifications clearly
• Participate in departmental, planning, and design meetings, as well as in brainstorming sessions
• Perform review of design elements for effectiveness, and attend event installations
• Ensure paperwork, digital design files, and renderings are well-organized and maintained
• Ensure project status, delivery information are promptly communicated to internal teams and clients
• Become knowledgeable of company event site and inventory
• Be current on new technologies and software, design trends, vendor products, props/design elements, and production techniques
• Perform all necessary paperwork; ensure consistency and accuracy
• Perform other work related tasks that may be requested.

Education and Required Skills

• Bachelors Degree in Graphics Design, Event Management or any other related discipline
• Proven work experience as an events designer, organiser, or planner
• A solid portfolio of previously and successfully managed events, such as weddings, parties, corporate events, and large capacity meetings
• A strong ability to utilize MS Office products effectively and mastery of CAD software.
• Ability to manage several projects together independently
• Extensive knowledge of production vendors, production resources, local event permit requirements, event location, and other event resources
• Ability to manage external vendor resources and relationships
• The ability to multi-task and adapt to changing priorities and duties
• A proven ability to expect and solve problems related to production timelines and creativity
• An innovative mindset and a strong ability to generate new ideas continually concerning design creation and production techniques
• Excellent team management skills to work effectively in a team setting and to lead a team if assigned to do so.
• Excellent communication (verbal and written) and time management skills.

Person specification:

• 3+ years experience of successfully executing large corporate and high profile events.
• Experience in managing a diverse workload, with multiple deadlines, stakeholders and deliverables.
• Experience in developing and delivering new design concepts

Manager Behaviours and expectations:

• An understanding and belief in the inclusion of all staff, partners, and young people irrespective of race, gender, sexuality, age, religion, ability, identity, and experience
• Actively promotes and embeds an understanding of equity, diversity, and an inclusive culture
• Able to provide detailed feedback to direct reports on performance and development areas
• Able to mentor and develop skills in others
• Able to support others to learn from mistakes and support wellbeing
• Able to delegate work effectively and provide practical support.