Design Manager, Events at Oaken Events

Job Description

• He/she is responsible for the overall activities concerning an event for Oaken Events Limited; Idea generation, creating the final design for the event, determining the best production process to apply, and managing the design production and implementation.
• He/she is to ensure effortless delivery during events, help Oaken Events Limited meet its brandbuilding and important business goals, by managing project delivery elements within deadline.
• He/she is expected to apply inspiration, creativity, and imagination that ensure events come out unique; he/she also finds ways to leverage the work of creative agencies so that every aesthetic component events is realized.

Key Responsibilities

• As an Designer Manager with Oaken Events Limited, you will perform various functions that help company achieve brand and business goals.
• Responsible for creating event designs, drawings, and renderings for company’s events, following departmental and company policies, procedures, and practices.
• Produce complex digital files in scales from concept to finish for assigned events
• Make sure designs satisfy client and corporate requirements, are within budget, and are delivered within deadline.
• Responsible for monitoring inventory levels and ensuring fast ordering process
• Resolve issues among clients, internal departments, and vendors by interfacing with them
• Build a cohesive and effective team within the property, division, and department, and inspire design by developing a creative and collaborative environment
• Ensure hall/field specifications are well understood; maintain specs for floor plan, reflected ceiling plans, and elevations
• Provide training and education on print capabilities and design techniques to employees
• Write complete rendering specifications clearly
• Participate in departmental, planning, and design meetings, as well as in brainstorming sessions
• Perform review of design elements for effectiveness, and attend event installations
• Ensure paperwork, digital design files, and renderings are well-organized and maintained
• Ensure project status, delivery information are promptly communicated to internal teams and clients
• Become knowledgeable of company event site and inventory
• Be current on new technologies and software, design trends, vendor products, props/design elements, and production techniques
• Perform all necessary paperwork; ensure consistency and accuracy
• Perform other work related tasks that may be requested.

Education and Required Skills

• Bachelors Degree in Graphics Design, Event Management or any other related discipline
• Proven work experience as an events designer, organiser, or planner
• A solid portfolio of previously and successfully managed events, such as weddings, parties, corporate events, and large capacity meetings
• A strong ability to utilize MS Office products effectively and mastery of CAD software.
• Ability to manage several projects together independently
• Extensive knowledge of production vendors, production resources, local event permit requirements, event location, and other event resources
• Ability to manage external vendor resources and relationships
• The ability to multi-task and adapt to changing priorities and duties
• A proven ability to expect and solve problems related to production timelines and creativity
• An innovative mindset and a strong ability to generate new ideas continually concerning design creation and production techniques
• Excellent team management skills to work effectively in a team setting and to lead a team if assigned to do so.
• Excellent communication (verbal and written) and time management skills.

Person specification:

• 3+ years experience of successfully executing large corporate and high profile events.
• Experience in managing a diverse workload, with multiple deadlines, stakeholders and deliverables.
• Experience in developing and delivering new design concepts

Manager Behaviours and expectations:

• An understanding and belief in the inclusion of all staff, partners, and young people irrespective of race, gender, sexuality, age, religion, ability, identity, and experience
• Actively promotes and embeds an understanding of equity, diversity, and an inclusive culture
• Able to provide detailed feedback to direct reports on performance and development areas
• Able to mentor and develop skills in others
• Able to support others to learn from mistakes and support wellbeing
• Able to delegate work effectively and provide practical support.