Job Openings at The Agency for Technical Cooperation and Development (ACTED)

About IMPACT

• Since April 2017, IMPACT Initiatives, under the REACH, AGORA and Third Part Monitoring Initiatives, has been deployed to Nigeria to help meeting the information needs of humanitarian actors operating in the State and build a better understanding of the needs of conflict affected populations.

Supported by ACTED and in coordination with different humanitarian actors, IMPACT / REACH is carrying out the following activities:

• REACH 2.0: REACH 2.0 activities are an effective means to provide timely and evidence-based information to all actors responding to the crisis. The projects we aim to implement inform aid actors regarding the needs of the North-eastern Nigeria population. These include:
  • Multi-Sector Needs Assessment (MSNA): looking to cover all accessible areas and accessible populations Ц an annual baseline assessment to inform primarily OCHA and the HPC cycle (HNO/HRP analysis) and all relevant stakeholders;
  • Monitoring of the needs of populations in hard-to-reach areas (H2R): looking at needs in inaccessible areas; both to inform potential action if those areas would become accessible, and serving as advocacy purposes for other actors too;
• AGORA - Resilience-focused project: This project is done by a consortium in partnership with IRC and ACTED. It focuses on improving the urban resilience to natural and man-made hazards of three target neighbourhoods in urban Maiduguri. Therefore, this project is using an area-based approach.
• IMPACT - Third-Party Monitoring: IMPACT is conducting third-party monitoring (TPM) of DFIDs Northeast Nigeria Transition to Development (NENTAD) profile for a minimum period of 3 years. This project is a consortium between IMPACT, Girl Effect Nigeria and Ground Truth Solutions, supported by ACTED. The work of this project is done for DFID and their implementing partners to create more efficient, effective use of aid funds. Unlike REACH, it is not public / widely shared.

Responsibilities
Support Management of Acted Flats Process for IMPACT / REACH:

• The IMPACT FLAT Assistant will support the IMPACT FLAT Officer and IMPACT Country Focal Point(s) through the systematization and management of all finance, logistics, administration, transportation. This will include, but not be limited to:
• Review financial documents from field exercises prior to submission to finance and Logistics.
• Assist in timely submission of the IMPACT programme cash forecasts so as to enable availability of funds from the finance department in the absence of the FLAT Officer.
• Assist to consolidate and communicate IMPACT logistics needs to the ACTED Logistics department. E.g. procurement plans, order forms, waiver requests, movement plans, etc.
• Support the ACTED Logistics team in gathering quotations and procuring items needed for IMPACT programmes.
• Arranging transportation, including Vehicles & Flights, to and from field locations (Abuja inclusive) for IMPACT / REACH with support from the ACTED Fleet officer(s), ACTED Logistics, ACTED UNHAS Focal Point, and ACTED Operations Room.
• Assist in organizing weekly movement plans for IMPACT team and submitting the plan to ACTED Logistics on a timely manner while ensuring adherence to the plan by the team.
• Tracking all IMPACT equipment in country through monthly asset reporting.
• Support to ensuring the timely submission of administrative paperwork such as attendance sheets and leave requests for IMPACT staff through the appropriate channels.
• Support in collecting and compiling all the HR documents such as leave request, timesheets, log books, ensuring they are filed both in hard and soft copy, and shared with Maiduguri HR.
• Liaise with other bases to support with HR documentation and processes.

Maintenance of Impact / Reach Records

• The IMPACT FLAT Assistant will ensure that all paperwork related to ACTED FLATs process is maintained and filed in a clear and logical manner for easy retrieval in the server.

Support for Field Operations:

• The IMPACT FLAT Assistant will, when needed, deploy to field operating locations to support IMPACT activities. This will include, but not be limited to:
  • Support in-field procurement
  • Transport of cash, payment of wages for casual labourers if required
  • Supporting in other FLAT processes

Other Tasks:

• The IMPACT FLAT Assistant will participate in other, undefined tasks that are necessary to support the IMPACT mission in Nigeria. This will potentially include data collection, translation and liaising with local government officials.

Accountability to Communities and Beneficiaries:

• The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.
• Due attention must be paid to ensuring that communities are adequately consulted and informed about IMPACT programme objectives, activities, beneficiary selection criteria, and methodologies.

Qualifications and Experience

• Minimum of one year working in humanitarian responses
• Bachelor's degree with a strong focus on Business studies
• Strong skills with the Microsoft Office Suite
• Positive attitude and a willingness to learn
• Excellent communication skill
• Excellent time management skills
• Ability to operate in a cross-cultural environment requiring flexibility
• Fluency written and spoken fluency in English a must; additional fluency in Hausa and Kanuri preferred
• Ability to work independently

Key Performance Indicators (KPI):

• Effective time management
• Management of ACTED FLATS process for the IMPACT team
• Clear record keeping and storage of documents
• Good work ethic
• Ad-hoc tasks assigned by manager
• Adherence to ACTED Code of Conduct

Application Process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: The Recruitment Manager,

Note

• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
• CV will be review on rolling bases Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.

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About AGORA

• AGORA is a joint initiative of ACTED and IMPACT Initiatives, founded in 2016. AGORA promotes efficient, inclusive and integrated local planning, aid response and service delivery in contexts of crisis through applying settlement-based processes and tools. AGORA enables more efficient and tailored aid responses to support the recovery and stabilization of crisis-affected communities, contributing to meet their humanitarian needs, whilst promoting the re-establishment of local services and supporting local governance actors.
• AGORA promotes multi-sectoral, settlement-based aid planning and implementation, structured around partnerships between local, national and international stakeholders. AGORA's core activities include area-based needs and capacity assessments, evidence-based local planning, as well as support to area-based coordination mechanisms institutional cooperation and tailor-made capacity strengthening for local institutional actors.
• The project Response to Resilience is being performed by a consortium of IRC, ACTED, and IMPACT. Based on the information delivered by IMPACT, ACTED and IRC will design their project activities. Those activities involve Community forums on the neighbourhood level & city level, capacity development for decision-makers & first responders, and resilience plans for the three targeted neighbourhoods.
• In the framework of the project, IMPACT, through its initiative AGORA, will realize an area-based assessment in 3 target neighbourhoods in Maiduguri. Household quantitative surveys with residents (hosts communities and IDPs), focus group discussions (FGDs) and key informant interviews (KIIs) with service providers will be conducted during the assessment.
• In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to humanitarian needs. AGORA a joint initiative of ACTED and IMPACT Initiatives is, therefore, looking for an Outreach Assistant AGORA to support its mission in Maiduguri.

Functions:

• Under the supervision of the Project Manager and supported by the Program Officer, the Preparedness Capacity Development & Engagement Officer will organize and plan capacity development activities and simulation exercises for local stakeholders on the traditional, state and local government levels.
• Support facilitation & planning of capacity development activities
• Together with the program officer and the project manager, develop training for disaster preparedness and response
• Support the development of strong partnerships with Nigerian capacity development institutes (for instance UNIMAID)
• Support the project officer and manager, in the standardization of training material
• Supported by the senior liaison officers, keep good relationships with local authorities and other beneficiaries of the capacity development activities.
• Book venues and set-up the working environment for successful capacity developments and trainings
• Support the facilitation of disaster simulation exercises for local emergency responders
• Support the program officer and the project manager in developing disaster simulation exercises in collaboration with local emergency responders
• Together with the Senior liaison officer maintain good relations with the required disaster responders
• Plan, organize and support the procurement of necessary equipment for the exercises
• Support the design and implementation of resilience plans for three neighborhoods in the city of Maiduguri
• Support the consortium in developing resilience plans for three neighborhoods in the city of Maiduguri
• Support the consortium in the implementation of selected activities outlined in the neighborhood resilience plans
• Support in other program activities
• If necessary, support the project manager and the project officer in other program activities.

Requirements
Essential:

• High School Diploma / National Diploma or Degree in Disaster Risk Management, Engineering Subjects, or Social Sciences
• A local resident of Borno State, preferred resident of MMC or Jere LGA
• Excellent knowledge about the urban context of the city of Maiduguri
• Previous working experience with emergency responders (SEMA, NEMA, Fire Fighters, Ambulance Services)
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries, duty bearers and other stakeholders.
• Excellent communication skills
• Fluency written and spoken fluency in English and Hausa at must; additional fluency in Kanuri preferred
• Excellent interpersonal and team-playing skills.

Desirable:

• Experiences in developing training for local stakeholders
• Excellent time management skills
• Work experience as an emergency responder (SEMA, NEMA, Fire Fighters or Ambulance Services) is a very strong asset.
• Ability to operate in a cross-cultural environment requiring flexibility
• Prior experience working in various different communities in MMC & Jere LGA
• Ability to work independently
• Understanding of gender, protection and human rights.
• Commitment to promoting gender equality.

We Offer

• Contract length: 6 Months with possibility of extension
• Start date: As soon as possible.

Application Process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: The Recruitment Manager.

Note

• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
• CVs will be reviewed on rolling bases Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologize for the inconvenience. Only short-listed applicants will be invited for a written test and oral interview.

go to method of application »

Location: Monguno, Borno

About the job

• Acted Nigeria Mission operates throughout the North East Region of Nigeria. Due to the nature of operations, the geographical locations in which we as a mission deliver humanitarian aid, the unpredictable and ever-changing context, staff accountability procedures, the importance of effective communications and the concern of staff safety and security during any field deployments within this context is of a huge concern:
• This position falls under the direct supervision of the project manager. The Data Base Officer plays an integral part in the development and implementation of the Food Assistance project being implemented by ACTED. The database officer is in charge of maintaining an updated program database, supporting the field teams in the analysis of the information and data gathered, and data management in the ACTED program area.

Responsibilities

• The design and management of operational databases and data sheets
• Code and work with ODK and Kobo applications for Android platforms
• Maintaining updated program databases
• Entering data provided into the appropriate software AND data analysis
• Ability to create a formal site monitoring tool for handheld devices (phones, tablets), site residence database and monthly demographic reports sensitive and humane manner (Create) and maintain distribution muster roll and reporting tools.
• Installing and maintaining a small computer network (server + 3 to 6). Resolving issues in all IT related distribution registration Ensure timely and adequate registration of IDPs in / out camp, including identification of persons with specific needs in coordination with protection partners.
• Maintaining the beneficiaries’ database updating this database daily based on new arrivals and new departures
• Promptly complying with requests for demographic information by ACTED’s FOOD DISTRIBUTION team and by other partners/stakeholders
• Monitor status of the population and highlighting trends
• Any other tasks assigned.

Requirements

• Completion of a University Degree in Statistics / IT / Computer Sciences, or closely related field
• Languages: English required (Hausa and Kanuri– added advantage)
• Experienced with use of Excel, Access, SPSS, and other statistical packages

Experience:

• Minimum of 3 years of computer-based software development and data/information management with NGO ideally involved in the direct implementation of field level humanitarian assistance to refugees or IDPs.
• Experience in MIS / Data Management
• Technical skills such as Microsoft Office, ODK, and Kobo
• Technical skills in using tablets/cells and Android devices for data collection
• Experience in working with national partners, local/government authorities, and UN organizations.

Essential Knowledge and Skills:

• Extensive knowledge of the Nigerian displacement context.
• Excellent communication skills.
• Excellent interpersonal and team-playing skills.
• Highly flexible, with the ability to use initiative.
• Ability to work in a multi-cultural environment.
• Commitment to humanitarian principles and values.
• Understanding of gender, protection and human rights.
• Commitment to promoting gender equality.
• Ability and willingness to work and live in challenging conditions.

We Offer

• Contract length: 6 Months with possibility of extension
• Start date: As soon as possible.

Application Process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: The Recruitment Manager.

Note

• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
• CVs will be reviewed on rolling bases Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologize for the inconvenience. Only short-listed applicants will be invited for a written test and oral interview.