IMPACT FLATS Assistant at ACTED Nigeria

About IMPACT

• Since April 2017, IMPACT Initiatives, under the REACH, AGORA and Third Part Monitoring Initiatives, has been deployed to Nigeria to help meeting the information needs of humanitarian actors operating in the State and build a better understanding of the needs of conflict affected populations.

Supported by ACTED and in coordination with different humanitarian actors, IMPACT / REACH is carrying out the following activities:

• REACH 2.0: REACH 2.0 activities are an effective means to provide timely and evidence-based information to all actors responding to the crisis. The projects we aim to implement inform aid actors regarding the needs of the North-eastern Nigeria population. These include:
  • Multi-Sector Needs Assessment (MSNA): looking to cover all accessible areas and accessible populations Ц an annual baseline assessment to inform primarily OCHA and the HPC cycle (HNO/HRP analysis) and all relevant stakeholders;
  • Monitoring of the needs of populations in hard-to-reach areas (H2R): looking at needs in inaccessible areas; both to inform potential action if those areas would become accessible, and serving as advocacy purposes for other actors too;
• AGORA - Resilience-focused project: This project is done by a consortium in partnership with IRC and ACTED. It focuses on improving the urban resilience to natural and man-made hazards of three target neighbourhoods in urban Maiduguri. Therefore, this project is using an area-based approach.
• IMPACT - Third-Party Monitoring: IMPACT is conducting third-party monitoring (TPM) of DFIDs Northeast Nigeria Transition to Development (NENTAD) profile for a minimum period of 3 years. This project is a consortium between IMPACT, Girl Effect Nigeria and Ground Truth Solutions, supported by ACTED. The work of this project is done for DFID and their implementing partners to create more efficient, effective use of aid funds. Unlike REACH, it is not public / widely shared.

Responsibilities
Support Management of Acted Flats Process for IMPACT / REACH:

• The IMPACT FLAT Assistant will support the IMPACT FLAT Officer and IMPACT Country Focal Point(s) through the systematization and management of all finance, logistics, administration, transportation. This will include, but not be limited to:
• Review financial documents from field exercises prior to submission to finance and Logistics.
• Assist in timely submission of the IMPACT programme cash forecasts so as to enable availability of funds from the finance department in the absence of the FLAT Officer.
• Assist to consolidate and communicate IMPACT logistics needs to the ACTED Logistics department. E.g. procurement plans, order forms, waiver requests, movement plans, etc.
• Support the ACTED Logistics team in gathering quotations and procuring items needed for IMPACT programmes.
• Arranging transportation, including Vehicles & Flights, to and from field locations (Abuja inclusive) for IMPACT / REACH with support from the ACTED Fleet officer(s), ACTED Logistics, ACTED UNHAS Focal Point, and ACTED Operations Room.
• Assist in organizing weekly movement plans for IMPACT team and submitting the plan to ACTED Logistics on a timely manner while ensuring adherence to the plan by the team.
• Tracking all IMPACT equipment in country through monthly asset reporting.
• Support to ensuring the timely submission of administrative paperwork such as attendance sheets and leave requests for IMPACT staff through the appropriate channels.
• Support in collecting and compiling all the HR documents such as leave request, timesheets, log books, ensuring they are filed both in hard and soft copy, and shared with Maiduguri HR.
• Liaise with other bases to support with HR documentation and processes.

Maintenance of Impact / Reach Records

• The IMPACT FLAT Assistant will ensure that all paperwork related to ACTED FLATs process is maintained and filed in a clear and logical manner for easy retrieval in the server.

Support for Field Operations:

• The IMPACT FLAT Assistant will, when needed, deploy to field operating locations to support IMPACT activities. This will include, but not be limited to:
  • Support in-field procurement
  • Transport of cash, payment of wages for casual labourers if required
  • Supporting in other FLAT processes

Other Tasks:

• The IMPACT FLAT Assistant will participate in other, undefined tasks that are necessary to support the IMPACT mission in Nigeria. This will potentially include data collection, translation and liaising with local government officials.

Accountability to Communities and Beneficiaries:

• The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.
• Due attention must be paid to ensuring that communities are adequately consulted and informed about IMPACT programme objectives, activities, beneficiary selection criteria, and methodologies.

Qualifications and Experience

• Minimum of one year working in humanitarian responses
• Bachelor's degree with a strong focus on Business studies
• Strong skills with the Microsoft Office Suite
• Positive attitude and a willingness to learn
• Excellent communication skill
• Excellent time management skills
• Ability to operate in a cross-cultural environment requiring flexibility
• Fluency written and spoken fluency in English a must; additional fluency in Hausa and Kanuri preferred
• Ability to work independently

Key Performance Indicators (KPI):

• Effective time management
• Management of ACTED FLATS process for the IMPACT team
• Clear record keeping and storage of documents
• Good work ethic
• Ad-hoc tasks assigned by manager
• Adherence to ACTED Code of Conduct

Application Process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: The Recruitment Manager,

Note

• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
• CV will be review on rolling bases Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.