Fresh Jobs at the Bible Society of Nigeria

Key Responsibilities
The successful candidate will among others, do the following:

• The Executive / Personal Assistant to the General Secretary is the secretary to the management and a recording secretary at NEC and Board meetings.
• The job holder is responsible for the general administration of the office of the General Secretary; Process, manage and coordinate relevant documents, data/information and other resource tools relating to the activities of the GS office.
• Prepare reports, presentations, and other materials as needed.
• Manage the CEO's schedule, including travel arrangements, logistics, and coordination of business trips of the GS and event planning.
• The incumbent is responsible for the organization of the monthly Management Meeting, NEC Meeting and Annual Board Meeting
• S/he also records proceedings of strategic sessions and prepares action plan for the year from these sessions.
• S/he also collates relevant information for the annual report.
• The Executive/Personal Assistant is responsible for safeguarding documents, materials, and equipment in the General Secretary’s office.
• S/he ensures proper recording and handling of correspondences (letters, Memos, invoices etc.) in the office and also maintains proper filing system of documents.

Requirements

• Must have a Higher National Diploma (HND) or Bachelor’s Degree in Secretarial Administration, Business Administration, or related field;
• S/he must have a minimum of 5 years cognate experience.
• Must be someone who is intelligent, fair, firm, highly confidential, assertive, levelheaded, able to work under pressure, disciplined, result-driven, and high quality orientation
• Strong organisational and time-management skills; Excellent written and verbal communication skills; and ability to demonstrate high level of creativity and initiative at handling the dynamic demands of the job.
• S/he must possess excellent administrative skill; Must be a team player; Good self-application; selfless, kind, and considerate; and Highest ethical standards.
• S/he must possess excellent knowledge of English and at least one International Language; Business and its environment; non-governmental operations; and happenings in the UBS family.

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Key Responsibilities
The successful candidate will among others, do the following:

• Assist in conducting reviews, audits, investigations and special assignments in line with the needs of the Society.
• Perform root cause analysis to arrive at the real issues while complying with professional standards of the Internal Audit profession.
• Check and monitor accounts to ensure that funds are judiciously spent and are properly accounted for.; detecting and preventing early errors and frauds of all types.
• Verify that expenses made are in line with the budget i.e. monitoring and analyzing the Budget with actual, reporting any discrepancy.
• Ensure that purchases are genuinely approved, authorized and made, and ensure that records are well kept
• Update the risk profile of the division/business by monitoring close out of findings and conducting follow up reviews.
• Draft sections of audit reports in line with best practices, maintaining the highest of quality levels. This includes in-depth analysis and deep dive into processes.
• Ensure that working papers meet quality standards, are cross referenced to the report and supported by printed or electronic documentation.
• Ensure that audit plans are provided, and administrative work is up to date including the filing of expense reports, time sheets and so on.
• Inform Management of all significant matters. This will include consistent progress feedback to the General Secretary / CEO.

Requirements

• Higher National Diploma or First Degree in Accounting is a must. A Master’s Degree in either Business Administration, or related field would be required.
• Must have minimum of 10 years cognate experience out of which five years must be in a renowned audit firm or similar organisation.
• Must be professionally certified by the Institute of Chartered Accountants of Nigeria (ICAN & CITN as Associate member at least) with wide knowledge of professional auditing, IFRS, accounting software package (SAGE 50).
• Ability to be involved in strategic process audit for impeccable internal control system is compulsory.
• Must have the following: A proven Christian experience and integrity; High level of discipline and carefulness; Willingness to learn and ability to work under pressure; Good working knowledge of Microsoft Excel and other accounting packages.
• Must be objective, forthright, not easily provoked, and proactive with excellent foresight in handling challenges before they occur.