Fresh Jobs at Search For Common Ground’s International

Roles and Responsibilities

• Support the Finance Lead in effective financial management of the project.
• Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;
• Work closely with the administration and Logistics units to ensure timely payments for goods and services rendered to SFCG;
• Support Finance Lead to strengthen financial and accounting systems - identifying gaps, weaknesses, and issues and recommending and implementing solutions;
• Ensure compliance with SFCG and donor accounting requirements.
• Undertake regular reconciliation and other expenditures and income, according to agreed timeframes and standards.
• Ensure timely remittance of PAYE, Pension, WHT, NSITF, and NHF on a monthly basis.
• Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.
• Ensure that all expenditures are charged to the correct budget line.
• Liaise with the Finance Lead to ensure smooth and proper coordination related to regular payments and purchases
• Ensure overall financial compliance and management across the consortium
• Conduct internal verification within the consortium to ensure cost eligibility and compliance
• Support the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance Lead for upload to the system.
• Support the Finance Lead to maintain a tracker of all subcontracts and other activities under grants.
• Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.
• Manage transactions effectively and efficiently to ensure quality reporting.
• Do a proper archiving of all supporting documents
• Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.
• As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Educational Qualification and Required Experience

• Bachelor’s Degree in Accounting & Finance, Banking and Finance, or Business Administration and Management. An ICAN, ANAN, or ACCA Certification or a Master’s Degree in Accounting would be an added advantage.
• 1 year or above of professional experience providing finance, administrative, logistical, and/or operational support
• Experience working in an NGO or civil society is a plus
• Experience working with little or no supervision

Other Relevant Requirements

• Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contexts
• Excellent in English (oral and written)
• Ability to plan, organize work, communicate, and reports effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
• Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
• Good reporting capacity and experience.
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

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Major duties and responsibilities

• Support the Country Finance Manager in effective financial management of the project.
• Contribute to the analysis of financial information and preparation of internal and donor’s reports, ensuring they are accurate, complete, and timely.
• Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;
• Work closely with the Administration and Logistics units to ensure timely payments for goods and services rendered to SFCG;
• Support Finance Manager to strengthen financial and accounting systems - identifying gaps, weaknesses and issues and recommending and implementing solutions;
•  Support Finance Manager to develop and update financial policies and guidelines;
• Ensure compliance with SFCG and donor accounting requirements.
• Undertake regular reconciliation of other expenditures and income, according to agreed timeframes and standards.
• Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.
• Ensure that all expenditures are charged to the correct budget line.
•  Liaise with the Finance coordinator to ensure smooth and proper coordination related to regular payments and purchases
• Ensure overall financial compliance and management across the consortium
• Follow up with consortium partners for financial tracking and spending rates.
• Conduct internal verification within the consortium to ensure cost eligibility and compliance
• Maintain regular communication and provide support to finance teams of Search’s partner
• Support the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance unit for upload to the system.
• Maintains a tracker of all subcontracts and other activities under grants.
• Serves as primary contact for local partners and subcontractors on administrative items. Ensures inquiries and needs are promptly addressed to develop and continue positive relationships between SFCG and partners.
• Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.
•  Manage transactions effectively and efficiently to ensure quality reporting.
• Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.

Educational Qualifications and Required Experience

• Bachelor’s Degree in Accounting and Finance An ICAN Certification plus a master’s Degree in Accounting would be an added advantage.
• 3-4 years ́ professional experience providing finance, administrative, logistical, and/or operational support
• Experience working in an NGO or civil society is a plus
• Experience working with little or no supervision

Other Relevant Requirements

• Proven interest and commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contexts
• Excellent in English (oral and written)
• Ability to plan, organize work, communicate and report effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines; team player and effective communicator, 
• Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, and presentations)
• Good reporting capacity and experience
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

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Position Summary

• The project driver will assist in the execution of Search projects through safe and efficient transportation by vehicle of Search authorized passengers, transport goods and services in furtherance of the execution of the responsibilities of those passengers as they relate to Search projects.
• The driver will also maintain his assigned vehicle to meet all reasonable safety standards and act accordingly in line with Search policies. 
• The driver reports to the Procurement, Admin, and Logistics (PAL) Coordinator.

Duties, Responsibilities, and Accountabilities:

• Maintain professional and reliable driving skills; 
• Observe general traffic rules & safety regulations and request passengers to use their seat belts inside the vehicle at all times;
• Drive project staff and other authorized personnel to various destinations safely, as assigned;
• Ensures cost-savings through proper use of vehicle e.g. accurate maintenance of daily vehicle logs, timely fueling of vehicle, and monitoring of usage; 
• Fulfill reporting requirements and maintain proper and accurate records on the vehicle; Logs all trips, daily mileage, gas consumption, oil changes, greasing, etc.; Responsible for the day-to-day maintenance of the assigned vehicle; check oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for major repairs to ensure that the vehicle is kept in top performance and clean;
• Keenly monitor the security of the vehicle, authorized passengers, and luggage in line with the vehicle policy;
• Report all major and minor damages and accidents on assigned vehicles to the supervisor in line with SEARCH vehicle policies;
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, vehicle tool kit, and necessary spare parts;
• Ensures that in the event of an accident, SEARCH rules/policies and traffic regulations are followed;
• Other office duties such as photocopying, faxing, scanning, relieving at the reception, handling incoming/outgoing telephone calls, screening of visitors, etc.;
• Perform other logistics tasks such as dispatch and collection of mails, and other relevant items as assigned, and also assist with movement of items within the office premises.

Required Qualifications and Experience:

• A minimum of primary-level schooling to ensure literacy;
• A valid driver’s license is compulsory;
• A good working knowledge of the Plateau terrain;
• A certificate in Defensive driving from an established driving school/firm is an added advantage;
• Experience in maintaining and repairing vehicles and being able to anticipate problems and immediately alert the supervisor;
• Previous driving experience (3 years preferred)
• The ability to travel, even on short notice;
• The willingness to work evenings and weekends;
• Punctuality, reliability, and respect;
• Streetwise and security conscious;
• Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources;
• The incumbent should be able to live by the Search International Code of Conduct;
• Fluency in oral and written English is required for proper documentation of movement records;
• Good knowledge of other local languages will be an asset.