Fresh Jobs at RTI International

RTI International hereby invites applications from highly resourceful, motivated and experienced professionals to fill the following vacant position:

The Grants Officer will be responsible for supporting grants management tasks as well as ensuring smooth functioning of the Grants administrative systems

 Essential Duties:

• Organize and maintain electronic and paper files of grant documents and resources;

• Record receipt of grantee reports in grants database;

• Data entry and coding in grants database;

• Review grantee financial and progress reports and process grantee payment requests;

• Support the Grants Manager to prepare all documents related to grants for approval in compliance with USAID grants requirements;

• Support the Grants Manager with generating grant documents and administrative tasks related to compliance;

• Work to enhance and improve grants management processes and increase efficiencies.

  Support the Grants Manager as follows:

  Pre-Award

• Administrative support to moderate technical evaluation of grant applications.

• Conduct of assessment visits to each potential grantee for responsibility determination.

Capacity Building

• Develop a monitoring plan for grantees using the information collected pre-award.

• Provide capacity-building/training to grantees, customizing it to meet the organizations’ needs.

Post-Award

• Coordinate execution of award documents (pre-award authorizations, awards, modifications, etc.).

• Maintain grant files, including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance).

• Lead invoice processing and financial reporting requirements. Ensure timely payments to implement technical activities.

• Performing grant close out activities/tasks for completed grants.

 Qualifications and Experience:

Bachelor’s Degree in Accounting or Finance and 2 year of experience in Grants administration or equivalent combination of education and experience

 Skills & Abilities

• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
• Ability to multi-task
• Ability to work well with others
• Ability to listen and communicate well both verbally and in writing
• Ability to work independently
• Attention to detail and accuracy
• Ability to obtain proper security clearances as noted by contracts

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Under the supervision of the Deputy Chief of Party, the Grants Manager will oversee grants management process to local organizations. He or she will administer and facilitate the process for grantee selection, pre-award assessment, assist in reporting on grantee progress, and ensure proper close-out of grants. Provides technical assistance, as required, to build capacity of local partners and grantees to ensure grantees meet project objectives and comply with RTI and USAID rules and regulations

Handle day-to-day administration of grants awarded under the program, from solicitation phase through closeout.

• Oversees grants management process, including grant proposal tracking, review, and approval process

• Monitor compliance with both award-specific requirements and applicable regulations.

• Review and negotiate all grant applications and participate on the evaluation committee.

• Coordinate and conduct compliance review(s) and pre-award surveys.

• Provide guidance to grantees on rules and regulations applicable to assistance instruments as well as program reporting.

 Capacity Building

• Develop a monitoring plan for grantees using the information collected pre-award.

• Provide capacity-building training to local organizations, customizing it to meet the organizations’ needs.

• Coordinate and facilitate any capacity-building activities among the technical teams or outside firms/consultants.

 Post-Award

• Coordinate execution of award documents (pre-award authorizations, awards, monitoring, modifications, etc.).

• Maintain grant files, including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance).

• Ensure compliance with award terms and conditions.

• Coordinate field activities and communication among grantees and USAID (e.g., legal, finance, status reporting, procurement).

• Review and process grantee invoices for compliance and coordination with technical teams for performance measurement.

• Close out completed grants.

Minimum Required Education & Experience

• Master’s degree and 6 years of experience or bachelor’s degree and 10 years of experience 

• International cost accounting experience, as well as experience with USAID rules and regulations.

• Experience must include five years of experience managing grants programs.  

Skills & Abilities

• Demonstrated capacity to design a grants program and accompanying grants manual. 

• Demonstrated ability to work within a culturally diverse team. 

• Demonstrated, excellent written and oral presentation skills in English is required.

• Excellent knowledge of MS Word, Outlook, PowerPoint, Excel and other accounting systems

• Ability to multi-task

• Ability to work well with others

• Ability to listen and communicate well both verbally and in writing

• Ability to work independently

• Attention to detail and accuracy