Fresh Jobs at Malaria Consortium

Job purpose

• To assist the Supply Chain Officer and the state LMCU in the management of malaria commodities at the project offices and SMC Medicines and tools at the Central Medical Stores in Kebbi State.

Scope of Work:

• The Logistics Assistant will be actively responsible for supporting an effective and efficient logistic management and inventory control system for SMC drugs and commodities at the state level.
• S/he will work under the supervision of the Supply Chain Officer with the Admin Officer as dotted line Manager.

Key Working Relationships:

• The Logistics Assistant will be a member of the programme implementation team and report to the Supply Chain Officer in delivering the supply chain distribution work plan and deliverables for the SMC programme.

Key Accountabilities

• Provide support to the Supply Chain Officer and State Central Medical Stores (SCMS) and LMCU on program implementation.
• Carry out pick and pack of implementation medicines (SPAQ), implementation tools, training materials, visibility materials and PPEs for each cycle of the SMC round.
• Carry out the sorting, counting and documentation of SPAQ reversed to the CMS at the end of each SMC cycle.
• Support physical verification of commodities with vendors during receipt into the stores and before dispatch during LMD.
• Ensure delivery notes/waybills are signed and issued to vendors at the CMS during LMD
• Separates damaged blisters from useable ones and ensure they are clearly labelled.
• Support the conduct of post last mile distribution POD reconciliation.
• Assist in monitoring delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues.
• Support the monthly stock status assessment of all SMC commodities at the state central medical store.
• Assist in the coordination of reverse logistics for SMC drugs from health facilities to the state central medical store.
• Any other duty as may be assigned by the supervisor.

Expected Deliverables:

• Completes the pick and pack of SMC commodities latest 4 days to the commencement of LMD • Collate and file CMS/duplicate copies of PoDs and all SMC transaction documents
• Reconciled post distribution stock report for non-medicine SMC commodities.
• Presents and updated report of reverse logistics to the supply chain officer 2 days after each cycle’s reverse logistics at the state central medical store.
• Presents a filled timesheet that is approved by the line manager (supply chain officer) confirming the number of days worked.

Requirements

• A minimum of Senior Secondary Certificate Examination.
• At least one year working experience in Commodity Logistics and supply management.
• Must be computer literate
• Ability to work under pressure both in a team and independently with minimal supervision.
• Ability to work beyond normal working hours to meet urgent project deliverables.
• A collaborative and flexible style, with a strong service mentality.
• Experience in pick and pack of public health commodity is an added advantage.

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Purpose of the assignment

• The purpose of this ToR is to engage a Workshop Assistant to provide support for the Health Facility Workers (HFWs) Training, and Community Level Trainings.

Specific activities of workshop assistant (IT & Administration)

• Liaise with hotel to keep to feeding times.
• Distribute workshop materials to participants as necessary.
• Take photograph of training sessions.
• Set up and operate IT equipment for smooth running of the meeting.
• Do other assigned duties for the smooth running of the workshop.

Deliverables:

• Attendance sheets for participants.
• Typed in excel format the list of participants with bank account details.
• E-copy of training pictures.
• Brief & concise report of Workshop Assistant responsibilities to support Health Facility Workers (HFWs) Training, and Community Level Trainings.

Requirements

• A minimum of HND / B.Sc in any discipline.
• Must be computer literate.
• Experience in providing administrative support for workshops and trainings.
• Ability to take notes of meeting.