- We are seeking a highly-qualified, resourceful and dynamic Country Manager to: 1) Lead the Foundation’s pediatric and adolescent HIV programming in Nigeria, including ensuring strong project management to meet deliverables; 2) Along with other EGPAF staff, grow EGPAF’s technical, programmatic and advocacy network and relationships in Nigeria, including representing EGPAF at key fora in the country; 3) Provide support to EGPAF’s new business development efforts in the country and 4) Managing in-country operations.
Team Leadership
Develop a cohesive and productive team, create goals, communicate direction, utilize creative thinking, and demonstrate good judgment and decision making. Be a strong example to others through a productive work environment and support the ongoing development of staff.
- Provide effective and efficient management and supervision of the EGPAF team to ensure that it functions as a dynamic, motivated and high performing teams with strong cross functional collaborations within the project and across stakeholders
- Ensure that strong, effective, and collaborative communications exist between the Programs and Operations teams.
- Lead continuous review of work force planning and team designs, functionalities and accountabilities to support the project, program execution and evolution
- Provide effective and efficient management and supervision of all direct and indirect reports and oversee the maintenance and functioning of a strong and effective team.
- Develop mechanisms to build the leadership and management capacity of the senior leadership team and mid-level managers.
- Oversee development of staff supervision and recruitment systems, as well as staff development, training, mentoring, and performance assessment.
Program and Technical Support
Understand the programmatic and technical aspects of program needs, and with the country and global teams appropriately apply procedures, requirements, regulations, and policies to ensure technical goals are attained and programmatic commitments to donors and partners are met.
- Supervise the technical team and ensure that the program meets appropriate quality standards targets and deliverables outlined in the cooperative agreement and satisfies other program commitments for service implementation, M&E, policy/advocacy, and program evaluation.
- Ensure planning, execution and ongoing monitoring of quality program implementation plans and achievement of program targets consistent with USAID and MOH expectations, and country work plan.
- Responsible for timely and effective monitoring, evaluation, and reporting on all program activities and progress to the MOH, donors and the EGAPF Leadership as appropriate.
- Facilitate staff development of innovative ideas and solutions to address program and country needs related to EGPAF goals and objectives.
Operations Management
Supervise the Regional Operations Director (based in Kenya) and the Operations Officer to ensure that EGPAF deliverables are achieved in compliance with donor, Foundation and local legislative requirements. Ensures that EGPAF financial, grants, logistics, procurement, IT, audit and compliance teams are efficiently and effectively supporting program services and compliance.
- Manage program implementation, operations and reporting, ensuring compliance with Foundation policies, donor rules and regulations, donor agreements, MOH policies, and Nigeria Government.
- Management of program and operational budgets in accordance with the set procedures, submitting timely reports along with all supporting data.
- Ensure that the program’s human and financial resources are managed in line with the donor requirements, EGPAF policies and national policies/laws.
New Business Development
Secure and maintain mid- to long-term funding for the country program by actively seeking diversified international and local sources of funding in view of identified country program needs and/or local requests related to the Foundation’s mission.
- Work in collaboration with the New Business Development support team and the Development unit to identify and develop relationships and initiatives to secure additional and longer-term funding from international and local sources.
- Interface with the national government and relevant agencies to ensure mutual understanding of programs and optimize resource distribution and the allocation of available funds.
- Manage the preparation of annual country operating plans, country reviews, strategic and business plans and proposals to other funders as appropriate.
Qualifications
To be successful, you will have:
- Bachelor’s degree or advanced degree (MD, MPH, MBA, MSc, MA, PhD).
- 5+ years leadership experience managing complex multi-sector programs/organizations in Nigeria.
- Proven track record of supporting, working and providing technical assistance to governments to design, implement and monitor HIV programs.
- 5+ years of experience in managing US government grants and/or cooperative agreements.
- 5+ years of experience in leading and managing staff, including recruitment, staff development, training, mentoring, and performance assessment.
- Strong proficiency in written and spoken English.
- Demonstrated financial management experience, including the preparation and management of budgets and contracts, and the management of banking activities and relationships.
- Demonstrated experience in leading organizations/program compliance with donor, government and organizational policies including the adherence to procurement procedures.
- Proven experience in networking, public relations, communications, and advocacy.
- Proven success in new business development.
- Knowledge of principles and practices governing CDC, USAID, and/or other US federal grant programs.
- Ability to travel nationally and internationally up to 30%.
Bonus points if you have:
- 5 years of experience in Health/HIV/PEPFAR programs preferred.
- International donor experience is an advantage.
go to method of application ยป
- We are seeking a qualified, highly resourceful and dynamic Operations Officer to coordinator administrative, secretarial, and financial support services for the implementation of EGPAF’s program strategies in Nigeria. The Operations Officer will work closely with Cross Operations Support unit based in Kenya to provide effective and efficient support to Nigeria program.
No two days are alike at EGPAF, but what can you expect in this role?
Administration
Coordinate all administrative and secretarial support services for the implementation of EGPAF’s program strategies
- Assist with effective management of day to day operations of the office.
- Receive visitors to the office with a high standard of courtesy and hospitality and direct them appropriately.
- Support the organization of internal and external meetings and events as directed which may include setting up of rooms/venues, arranging catering and refreshments, ensuring the necessary equipment and materials are in place and functioning.
- Record minutes of staff meetings and circulate same amongst the staff and meeting attendees.
- Assist in documentation and archiving of program documents, records and reports in line with EGPAF’s requirements.
- Review outgoing correspondence for accuracy (address, attachments etc.) and conformance with formal formatting procedures and special instructions prior to dispatch.
- Arrange travel logistics for staff, consultants and training participants including hotel reservations and where required airport and hotel pick-ups.
- Facilitate retirement of trips for program staff and non-EGPAF staff where required.
- Develop and maintain an updated address book of all key partners and stakeholders.
Financial
- Coordinate collection of vendor invoices verifying that information and supporting documentation is timely, accurate, complete and in compliance with EGPAF’s financial policies to facilitate the payment process.
- Disburse travel advances and reconcile staff advance accounts.
- Assists the Country Manager in the maintenance of an efficient filing and recording of financial and administrative files.
- Daily posting of all transactions in quick books and ensuring consistency, accuracy and completeness of such transactions.
- Work on key finance end month KPIs to ensure Country office meets all HQ reporting deadlines for Quick Books closing.
- Support of both internal and external audit.
- Focal finance representative in Country office.
- Supporting budget monitoring in close liaison with the Cross Border team perform bank related activities; cashing checks, deliver communications, reconciliations etc.
- Assist with uploading of payment on the online banking platform.
- Support in the payments of participants and other beneficiaries.
- Respond to routine queries on status of payments, requests for general information and other budgetary issues.
- Maintain stock records for stationery and supplies for the office, working with suppliers, verifying receipt of supplies, and requisitioning in line with office procedures.
- Maintain and update spreadsheets and databases for internal expenditure control purposes.
- Prepare regular financial reports.
- Act as the petty cash manager.
- Coordinate any country related Tax and statutory tasks such as filing returns with Federal Inland Revenue Service (FIRS) .
- Vendor and contract management.
- Risk management tasks.
- Training and capacity building for staff members on financial procedures.
Other duties include:
- Oversee country Fleet management responsibilities as per the global manual.
- Oversee the country Inventory management responsibilities as per the global procedures.
Any other duties as needful.
Qualifications
To be successful, you will have:
- Bachelor’s Degree in business studies or any other related field.
- 2-3 years relevant experience.
- Experience with automated accounting systems and MS Office Suite.
- Experience in QuickBooks.
- Experience managing procurements and tracking inventory, coordinator travel and logistics, and working in a fast-paced environment with multi-tasking and deadlines.
- Excellent analytical thinking with the ability to detect and report inconsistencies.
Gmail
Yahoomail