Fresh Jobs at Concern for Women and Children Development Foundation (COWACDI)

Location: Maiduguri
Department: Operations
Reports To: Executive Director

Job Responsibilities

• Oversee the day-to-day activities of the operations department.
• Ensure day-to-day accounting operations and financial management functions are performed in compliance with internal and donors’ policies and procedures.
• Ensure funds availability and verify that all procurement actions are compliant with internal and client’s financial management guidelines.
• Ensure that all accounting data is updated, reconciled, and fully backed up with supporting documents.
• Responsible for the timely processing of staff payroll, allowances, and other reimbursements.
• Monitor cash flow and regularly update budget projections tensure supply of adequate funds.
• Support the preparation of budgets, monitor, review and revise as required.
• Meet financial reporting requirements, ensuring that all financial reports are submitted on or before deadline.
• In coordination with the SMT, ensure accurate and smooth month and year-end closing and  reporting within agreed schedules.
• Provide financial status of project expenses and budget information as requested.
• Ensure compliance with local laws, laws on withholding taxes and PAYE.
• Coordinate with Program Manager testablish proper controls for grants management
• Ensure and routinely test for maintenance of audit-ready
• Review and analyze financial reports, including cost allocation of shared costs, tverify financial transactions. Prepare balance sheet account reconciliations tensure all transactions are  accurately stated and appropriately classified. Work with relevant staff taddress irregularities and resolve accounting issues and ensure correction of accounting entries and payroll.
• Serve as the key point person on all issues related tthe operations department. Provide proactive advice, support, and capacity building tstaff, and sub recipients tensure
• compliance with standards and proper records of financial transactions, as well as tsupport strengthening of internal control.
• Ensure financial reports are generated accurately and disseminated timely as per established reporting schedules and assist staff with financial reports analysis.
• Oversee maintenance of a good filing system of required supporting documentation tensure
• easy access and retrieval, and a reliable and easy tfollow audit trail.
• Ensure efficient management of cash flows and availability of sufficient and optimal cash in COWACDI’s operating account through monitoring cash balances (both cash-in-bank and cash-
• on-hand), preparing bank reconciliations, analyzing, and forecasting cash needs
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement for the growth and development of COWACDI.
• Ensure adequate tracking of organization’s asset.
• Serve as overall first point of contact for staff with technical issues.
• Responsible for the technology management within the program office and ensures all staff are set up and understand how tuse organization’s policies, assets.
• Trouble shoot technical glitches including internet, phones, printers, network etc.
• Manage and approve staff requests for procurements and supplies.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Educational Qualification & Experience Requirements

• B.A. Degree in Accounting, Finance, Economics, Business Administration with courses in accounting.
• Qualification in accounting (ACA/ACCA/CPA).
• Master's in Business Administration will be an added advantage.
• Minimum of 4 years financial management and bookkeeping experience including budgeting, and forecasting, accounts payable, and accounts receivable, payroll, general ledger, and
• financial reports.
• Substantial budgeting, budget/expense analysis, and accounting experience.
• Knowledge of the relevant public donors’ regulations preferred.
• Knowledge of local law in taxation and local regulatory reporting procedures.
• Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing
• Applications. Knowledge on financial accounting package/ reporting software.
• Understands local labor law requirements, human resource and procurement/logistics  management.
• Knowledge of working in the humanitarian setting.
• Ability tperform several tasks concurrently with ease and professionalism.
• Ability tcommunicate clearly and concisely, verbally and in writing, in English.
• Must be able tkeep COWACDI’s matters strictly confidential.

Language required:

• Fluency in oral and written English is required.
• Key working relationships:
• All staff (Program & Operation staff)

Additional Information
Equal Opportunity: COWACDI is an equal –opportunity employer and does not discriminate  based on race, gender, religion, etc.
Kindly ensure that you are able twork in this location when applying.
Qualified women are strongly encouraged tapply.

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Job Summary
HR & Admin Assistant is responsible for collecting, processing and managing all employee data, updating organization’s policies and assisting in the recruiting and hiring process as well as training of new employees. To be successful in this role, candidate must have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly, support management-level staff and perform a variety of tasks.
Main Duties and Responsibilities

• Maintaining physical and digital personnel records and documentation.
• ]Update internal databases with new hire information
• ]Manage and update HR databases with different information such as terminations, sick and other forms of leave, warnings/queries, vacation and days off
• Distribute guidelines and FAQ documents about COWACDI’s policies
• Coordinate with the finance department on payroll management in terms of bank accounts and timesheet preparation and payment.
• Prepare, manage and store paperwork for organization’s policies and procedures
• Publish and remove job ads, assist recruiting department in publishing job adverts, assist recruitment team to process received resumes.
•  Schedule job interviews and contact candidates as needed
• Maintain schedule and coordinate calendar activities
• Answer telephone calls and provide needed information
• Prepare reports and presentations on HR-related metrics like total number of hires by department etc.
• Develop training and onboarding materials
• Respond to employees’ questions and provide relevant requested information such as about benefits, number of vacation days they’re eligible for etc.

Qualification:

• BSc in Human Resource Management or Business Administration and Management or related
• field.
• 2 years’ relevant work experience
• Good command of written and spoken English
• Proficient computer/ Microsoft Office skills.
• Strong organizational and analytical skills
• Knowledge of labor legislation
• Excellent interpersonal/ communication skills
• Ability to manage and handle multiple tasks
• Outstanding problem-solving skills
• Exceptional attention to details

Desired Personal Skills:

• Strongly motivated by humanitarian work
• Team player and good communication skills
• Ability to work independently and with a sense of creativity and innovation
• Strong sense of responsibility and adaptability, able to work over time when needed
• Ability to build external relationships with diplomacy, tact and professionalism in a complex and demanding environment

Female candidates are highly encouraged to apply