Jobs at Palladium

Project Overview and Role:

• The Finance Officer (State Office) will report to and support the Finance Manager in Budget, Accounting and Financial Management functions. This position will be based in the Ebonyi State Office to support state office Finance Operations

 Primary Duties and Responsibilities: 

Ensures all finances are managed in alignment with the Nigerian government regulations, company and client’s financial policies and procedures.

• Support the Finance manager:
• to prepare, review and revise project budgets and expenditure forecasts 
  Forecast project expenditures through field office, timely submit field cash requests and manage cash flows in field office.
• Communicate and follow up with relevant suppliers, consultants, vendors, contractors and staff with regards to invoices, payments, advances or finances
• Reconcile and review invoices for payments
• Write checks and issue payments
• Ensure applicable tax withholding and deductions are taken care of as per the Nigerian laws and regulations on all payments
• Maintain up to date bank and petty cash account transaction records and supporting documentations
• Record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion
• Prepare, review and submit regular field vouchers and financial reports to Abuja Central Office as required
• Collect bank statements for the bank accounts, review cash book, and reconcile the accounts
• Support the Finance Manager to prepare, review monthly financial reports and inform/update expenditure forecast/budget on regular basis
• Support the State Office to prepare for periodic Financial audits as may be required
• Work closely with the Operations Officer for daily tasks and project management
• Perform other duties as assigned
• Grants Management Suppor
•  Review recipients’ finance vouchers
• Process recipients’ invoices and payments 

Required Qualifications:

• University graduate in Financial Management, Business Administration, Accounting, Economics or other relevant field
• At least 3-5 years of work experience in broader finance, accounts and operations management with an international organization and
• USG contracts experience preferred (including office management, HR, finance, IT, and logistics); 
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
• High level of computer literacy (proficiency in MS Excel would be added advantage)
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times;
• Cross-functional team player;
• Results oriented and attention to detail;
• Proven experience in managing expenditures within budget.

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Project Overview and Role:

• The Palladium Group has an opening for a Grants/Compliance Manager within the Financial Management department. The Grants/Compliance Manager will manage grants portfolios, in accordance with Palladium's and USAID policies and procedures.

 Primary Duties and Responsibilities: 

• Prepares and processes grant applications, and oversees grant management and implementation for all public-sector opportunities.
• Ensures all sub-awards comply with the rules and regulations of governments and other multilateral donors.
• Strengthens and maintains the necessary administrative structures and interdepartmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls, and monitoring.
• Guide and advise grantees on the interpretation of grant terms and conditions and client rules and regulations as well and training, guiding and mentoring grantee counterparts as needed in coordination with the Technical Leads and Senior Grants and Compliance Manager.
• Provides guidance to technical staff in the development of SOWs, EOIs and RFAs for grants, including the development of program technical description, milestones, deliverables and selection criteria to ensure USAID approval.
• Coordinates with the ACO Senior Grants and Compliance Manager prior to submission to the Chief of Party and or USAID to ensure quality and compliance
• Take initiative and provide creative solutions to complex contractual/compliance problems, working with applicable IHP team members on project-wide initiatives and issues.
• Provide contractual and regulatory guidance, ensuring contract compliance in accordance with terms and conditions of supported Task Orders, and as a result draft client approval request as necessary.
• Lead the grants/subawards procurement of goods and services under the Task Order including, but not limited to: Draft EOIs, RFAs, etc.
• Manage the selection process during proposal evaluations including evaluation memos and selection justifications.
• Complete pre-award assessments and due diligence.
• Facilitate negotiations with awardees in consultation with the Senior Grants and Compliance Manager and Technical Leads.
• Draft, review, and finalize the resulting grant/subaward document in addition to modifications as required.
• Prepare, organize, and maintain grant records and files documenting grant award, modification, performance and compliance.
• Provide grant briefs to document new grant awards, modifications and administrative changes.
• Participate in the implementation and monitoring of grants milestones, tracking grants deliverables and monitoring grants delivery against grants budget.
• Review and process requests for payment of invoices for milestone(s) achieved and verified.
• Maintain the grant portfolio database and project grant data on relevant grant database system and Project SharePoint site for all grants mechanisms, always ensuring up to date records for spot checks and audits.
• Escalate grants risks and issues to the Senior Grants and Compliance Manager or Director of Finance and Administration, Technical Leads and other IHP staff as required.
• Report on overall progress against grants agreed targets, milestones, outputs, burn-rate and activities.
• Contribute to responses to client’s requests in conjunction with the Senior Grants and Compliance Manager.
• Ensure compliance to set rules and regulations in the organization (i.e. ensuring that all staff take the annual USAID FP compliance requirement course(s), Palladium mandatory courses, COVID-19 compliance maintenance within the office and in all official functions like workshops and meetings).
• Ensure strict adherence to timelines and deadlines of all steps in the grants process as outlined above.
• Process consultancies and sub-contracts, ensuring audit-readiness documentation of the process.
• Other tasks as assigned.

Required Qualifications:

• Master's degree in business, finance, accounting, economics, or any other relevant field. Bachelor's degree with at least 6 years of experience in grant, business, finance, accounting, or any other relevant field can be substituted for an advanced degree.
• Minimum of five years of experience managing grants for donor organizations. Experience with USAID grants management system highly preferred.
• Excellent communication, interpersonal and leadership skills, including the ability to manage large budgets and client expectations.
• Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels.
• High level of computer literacy, should have good knowledge of basic Office 365 applications such as Word, Excel, Power Point, Access, etc. 
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.