Purpose:
The objective is to identify a successful candidate to serve as an Executive Assistant to the CEO of the Bank to work in partnership to execute projects that are integral to actualising the Bank’s vision and delivering on its strategic imperatives. This will include assisting to formulate strategic projects and implement or project manage the execution of such strategic activities. In addition, the successful candidate will serve as a confidant of the CEO.
The role is based in Lagos, Nigeria, and reports to the CEO of RMB Nigeria.
Responsibilities:
Identification, planning, management, coordination, and administration of strategic initiatives
- Develop and implement strategic initiatives in line with the CEO’s requirements, this will also include drafting, analysing, presenting, and communicating such strategic projects
- Utilization of appropriate approaches, methodologies, and frameworks to structure initiatives
- Development of business cases to support the strategic initiative where applicable
- Creating clarity amongst stakeholders of the problem to be solved per initiative
- Effectively coordinating activities such that all contributors and stakeholders are aware of their roles and responsibilities in completing the respective tasks
- Preparing for and facilitating strategic workshops
- Capture and follow up on key actions within workshops and key meetings
- Identify key success measures per initiative/project implemented to ensure the desired outcomes and value is derived
- Identify key risks and challenges that could impede the development and/or execution of initiatives/projects
Effective Stakeholder Management
- Interact with the Bank’s business unit heads to identify and manage their requirements as part of the strategic initiative to be delivered
- Manage relationships and engagements with partners contributing to the strategic initiative being worked on
- Initiate dialogue to build professional working relationships with all stakeholders, displaying excellent abilities to listen, advise, influence, negotiate and present at all levels
- Adapt communication styles to meet the needs of different audiences to create buy-in and translate strategic objectives into measurable and understandable actions
- Build rapport with the relevant leaders in the Bank
- Identify opportunities to build strong partnerships and networks, within and external to the Bank
Research, analysis, synthesizing and presentation of key findings
- Performing relevant research and analyses to support the strategic initiative at hand
- Always utilizing a data-driven approach (empirical and anecdotal) to support arguments and/or recommendations
- Appropriately capture, synthesize findings, and tailor these to the various audience/stakeholder groups
- Packaging all findings in well-considered presentations
Ad Hoc Strategic/Organization Support
- Provide ad-hoc strategy and planning support that emerges from the portfolio of the CEO’s office pipeline of initiatives
- Support ad hoc projects that aim to improve impact and performance in areas that are critical to the Bank’s goals and strategy
Co-ordination/execution of relevant reports, presentations, speeches, and other written material
- Handle documentation that requires the attention of the relevant manager/stakeholder and prepare reports on various matters
- Write/co-ordinate strategy documents, communications, presentation material, speeches, briefing documents, minutes of meetings, business emails, regulatory, financial and compliance reports and other relevant documentation as required
- Document all analysis/research conducted, and store these appropriately as supporting and sharable data
General Skills:
- Demonstrate pride in RMBN’s brand and values
- Maintain a positive attitude and handle stress in ways that do not negatively impact others
- Plan and manage own workflow, anticipating obstacles, juggling priorities, and following through on objectives within agreed timeframes and according to quality standards
- Act in an ethical, transparent, and morally defensible manner, including highlighting unethical practices
- Continually share, debate, and communicate learnings
- Flag and debate issues constructively
- Promote a cooperative climate in working with others to achieve shared goals
Qualifications and Experience:
- A first degree or equivalent in a relevant field
- Post-graduate degree in Finance, Economics, Engineering, Commerce or any such related field where structured, critical, and analytical thinking is applied
- 3-5yrs years’ post-NYSC experience in strategy development and execution and/or management consulting, or related experience, preferably within a Big 3 audit/consulting firm, other reputable consulting firms, banking, financial or telecommunications institution
- Knowledge of and experience with common approaches for research, strategic analysis, project management and presentation tools and processes, and partner engagement
Technical Pre-requisite:
- Strategy development
- Business Case Development
- Advanced proficiency in MS Excel and PowerPoint
Competencies Required:
- Effective Business Management Experience
- Relevant Research, Analysis & Insights
- Effective Stakeholder Management
- Effective BU Communication Channels
- Problem-solving
- Attention to detail
- Outcomes driven
- Stakeholder management
- Building strategic relationships
- Verbal and written communication
- Assertiveness
- Influencing and negotiating
- Consulting and advisory
- Planning and organizing
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Purpose:
The objective is to identify a successful candidate to serve as a Personal Assistant to provide comprehensive secretarial and administrative support to the CEO of the Bank.
The role is based in Lagos, Nigeria, and reports to the CEO of RMB Nigeria.
Responsibilities:
- Management of the CEO's active calendar of appointments
- Planning and coordination of the CEO’s schedule
- Provides a bridge for clear communication and maintains credibility, trust, and support between the office of the CEO and staff
- Management of all travel arrangements
- Scheduling of meetings - sets up meetings, agenda and invites
- Co-ordinate refreshments, lunches, etc. for clients, workshops, and events
- Provide comprehensive secretarial services to the CEO, including minute-taking, typing and filing
- Draw up agendas and ensure they are effectively distributed
- Prepare and distribute board packs, Exco packs and other relevant documentation
- Processing of invoices and expense claims
- Coordinating the replacement of consumables - stationery, coffee, water, paper, newspaper, etc.
- Routing/escalating/resolving queries as required
- Management and drafting of personal correspondence
- Ensures the proper documentation and record keeping of the office
- General office administration
- Perform other ad-hoc tasks that may be deemed necessary
General Skills:
- Plan and manage own workflow, anticipating obstacles, juggling priorities, and following through on objectives within agreed timeframes and according to quality standards
- Maintains and treats with strict confidence the matters and affairs of the CEO’s office
- Maintain a positive attitude and handle stress in ways that do not negatively impact others
- Act in an ethical, transparent, and morally defensible manner, including highlighting unethical practices
- Continually share, debate, and communicate learnings
- Flag and debate issues constructively
- Promote a cooperative climate in working with others to achieve shared goals
- Demonstrate pride in RMBN’s brand and values
Qualifications & Experience:
- Secretarial diploma and/or other relevant qualifications
- 2 - 5+ years of office administration experience, depending on the level of the position
Competencies Required:
- Analysis and attention to detail
- Problem-solving
- Drive for results
- Excellence orientation
- Time and self-management
- Resilience and stress management
- Building relationships/partnering
- Teamwork
- Verbal and written communication
- Organisational Awareness
- Planning and organizing
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