Executive Assistant Roles at Andela

About the role

Andela was founded on a simple truth - that talent is evenly distributed but opportunity is not. We believe Andela can close global labor gaps and bring opportunity to extraordinary talent starting in Africa.

This role, although Lagos-based, will serve the revenue department in the US, and thus you will operate as the Executive Assistant to the VPs of Sales and Marketing, who lead the Andela Revenue Department.

Your responsibilities will include schedule maintenance, correspondence, travel logistics, and stakeholder management. This role will require that you work cross-functionally across all levels of the organization and develop rapport with stakeholders in Andela offices across US, Nigeria, Kenya, and Uganda. Your main objective is to expand the bandwidth of the VPs of Sales and Marketing. You will report into the Executive Coordinator of the Nigeria Country Director.

This opportunity provides an unparalleled lens into the startup world and top-level strategy at a unique time of rapid growth for Andela. If you want the chance to jump onboard our mission-fueled rocket ship, we hope to hear from you.

Key Responsibilities of the Role:

The specific responsibilities of the Executive Assistant will include:

• Owning and managing administrative tasks of the VPs of Sales and Marketing
• Managing an extremely busy and active calendar or appointments.
• Coordinating the flow of information to the Revenue Desk as required for policy and operational decisions.
• Coordinating sensitive correspondence for the Revenue Desk
• Screening calls (phone and video) and visitors on behalf of the VPs of Sales and Marketing
• Arranging and managing travel itinerary, agenda and logistics.
• Anticipating the admin needs of the Revenue desk and proactively bringing together appropriate people and resources to support the departments agenda.
• Assisting in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
• Managing external contacts; proactively understanding who they are, and keeping track of periodic communication needed for primary contacts
• Will be operating 12pm - 8pm WAT weekdays to allow for a 5hr overlap with Andela's NYC office

 Knowledge, Skills and Abilities

A great candidate for this role has the following attributes:

• Is a polished professional having significant experience (minimum 3 years) supporting a senior executive/senior management
• Has experience at a startup or other high-growth/fast-paced organizations
• Has a degree from an accredited College or University.
• Has a strong proficiency with Google Apps: Calendar, Hangouts, Docs, Sheets
• Understands the complexities with working with a distributed team
• Is comfortable with self-managing
• Able to work with a manager in a different location and time zone
• Has excellent verbal and superior writing and report presentation skills
• Can plan and conduct complex and sensitive administrative and operational duties
• Is able to identify management and operational problems, investigate and evaluate alternatives and implement effective solutions
• Can interpret, explain and apply complex policies, regulations, and procedures
• Can organize and prioritize work and meet critical deadlines
• Has very strong logistical management skills
• Must be an all around awesome person – we have a strict no jerks policy at Andela

 Benefits & Compensation

• Full-time compensation
• Full medical coverage
• Breakfast, lunch and snacks provided daily
• Beautiful working environment
• Opportunity to work with the brightest minds on the planet
• Oh, and a chance to change the world.

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About the Role:

The Executive Assistant is experienced in handling a wide range of administrative and executive support-related tasks. He/She is able to work independently with little or no supervision. The Executive Assistant is a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

The individual has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He/She will report directly to the VP of Global Operations, and work collaboratively with the Executive Coordinator to the VP to ensure well-laid out plans are executed effectively.

Key Responsibilities of the Role:

Typical day-to-day would involve:

• Owning and managing administrative tasks for the VP.
• Managing appointments and an extremely busy/active calendar, ensuring that meetings commence and end on time.
• Anticipating the administrative needs of the VP and bringing together appropriate people and resources to support the VP’s agenda.
• Assisting in coordinating the agenda of senior management team meetings and off-sites.
• Arranging and managing travel itinerary, agenda and logistics.
• Retiring expenses of the VP to the finance department.
• Representing the VP by welcoming visitors/guests, organizing dinners and other corporate functions; coordinating responses to questions and meeting requests directed to the VP.
• Supporting the VP in driving engagement among the Andela employee base through a variety of strategic initiatives.
• Assisting the VP with his private and personal errands, and logistics planning.
• Coordinating with the private staff of the VP to facilitate the effective delivery of their set deliverables.

Attributes:

The key attributes for this role are:

Leadership:

• You are able to hit the ground running on assignments and tasks with minimal guidance.
• You are able to think expansively, modify ideas for problem solving, take full ownership of your responsibilities and be willing to go the extra mile to get work done.

Creative Problem Solving:

• You are able to see around corners, proactively anticipate blockers to daily operations and solve for them.
• You understand and prioritise the VP’s concerns/needs, and recognise causes and consequences of actions and events that are not readily apparent.
• You are also able to understand the scope of operation of the VP, as well as develop a range of contacts outside your own team to help get work done.

Strategic Thinking:

• You have a strong ability to think strategically and plan for the future.
• You are able to deliver high-impact work within set timelines, while also being careful with all types of resources (e.g. money, time, materials etc).

Operational Excellence:

• You understand the complexities of working with a senior executive, and are able to navigate them seamlessly.
• You have the capacity to multitask across teams to amplify the values of the VP.
• You understand confidentiality, and treat all persons at Andela in a way that encourages mutual respect, equality, diversity and inclusion.

A Deep Commitment to our Mission:

• You demonstrate ability and interest in creating large-scale change and impact.

In addition to the areas above, a great candidate for this role:

• Is a polished professional with significant experience (minimum 3 years) supporting a senior executive/senior management
• Has experience at fast-paced organizations.
• Is comfortable with self managing.
• Has a degree from an accredited College or University.
• Has excellent verbal and superior writing and report presentation skills.
• Has a strong proficiency with Calendars, Document management and Spreadsheets.
• Understands the complexities of working with people in multiple locations.
• Can interpret, explain and apply complex policies, regulations, and procedures.
• Can plan and conduct complex and sensitive administrative and operational duties.
• Can organize and prioritize work and meet critical deadlines.
• Has very strong logistical management skills.
• Must be an all around awesome person – we have a strict no jerks policy at Andela.

Benefits & Compensation

• Full-time compensation
• Full medical coverage
• Breakfast, lunch and snacks provided daily
• Opportunity to work with the brightest minds on the planet
• Oh, and a chance to change the world.