Jobs at Filmhouse Cinemas Limited

Responsibilities

• Driving staff daily to their desired destinations
• Maintaining the vehicle safe and clean
• Using navigation apps to determine the best route

Qualifications

• Proven experience as a Driver
• A valid driver’s license
• A clean driving record
• Familiarity with GPS devices
• Knowledge of area roads and neighborhoods
• Availability to occasionally take weekend and night shifts
• A polite and professional disposition
• Must reside in Lekki Phase 1

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Responsibilities
Office Management:

• Oversee day-to-day office operations to ensure a clean, safe, and efficient working environment.
• Manage front desk operations and supervise administrative staff.
• Maintain office supplies, equipment, and inventory; ensure timely restocking and maintenance.
• Coordinate office layout planning, workstation assignments, seating charts, and office moves.
• Ensure all office infrastructure (internet, power, utilities) functions optimally and liaise with service providers where needed.

Administrative Oversight:

• Develop and implement administrative procedures, standards, and policies.
• Manage document control, filing systems, and administrative workflows for efficiency and compliance.
• Support HR with onboarding logistics, ID cards, workspace setup, and induction arrangements.
• Handle correspondence, memos, and internal communications where necessary.

Vendor & Facility Management:

• Manage relationships with vendors, suppliers, cleaners, security, and facility partners.
• Review and negotiate contracts to ensure cost-effective services.
• Track and manage facility maintenance, repairs, and service schedules.
• Ensure compliance with health, safety, and environmental standards within the office.

Budget & Procurement:

• Prepare and manage the administrative budget, ensuring cost control and optimal resource utilisation.
• Process purchase requests, vendor payments, and administrative expenses in line with company policies.
• Maintain an updated asset register for office equipment and furniture.

Support Services:

• Coordinate meeting room bookings, events, and logistics for company functions.
• Oversee travel arrangements, accommodation, and logistics for staff where applicable.
• Provide administrative support to senior management as required.

Qualifications

• Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred.
• Proven experience in an administrative support or office management role, with a preference for experience supporting senior executives.
• Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong organisational and multitasking ability
• Excellent communication and interpersonal skills
• High attention to detail
• People management and leadership skills
• Vendor and budget management capability
• Strong negotiation and documentation skill
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• High level of professionalism, discretion, and the ability to handle sensitive information.
• A proactive approach to problem-solving and process improvement.

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Responsibilities

• Responsible for preparing the purchase orders, receiving, storing, issuing the goods, managing the stock levels and giving out the supplies from the stock.
• Involved in preparing the inventories, maintaining the stock records, using computerized systems for entering the records and is accountable for checking the supply invoices with the purchase orders.
• To oversee that the arrangement of goods has been done in an orderly system within the stock location system so that the stock can be stored easily and retrieved whenever there is a requirement. Similarly, he/she ensures that the stocks stay physically protected in the warehouse
• To undertake the function of stock taking and confirm the periodic stock on a regular basis by working closely with the designated staff members
• Daily physical stock count and reporting
• Ensure that all items received from supplier are as specified in the local purchase order, right quantities and in good condition.
• Prompt update of stock activities on Odoo (receiving or return).
• Prepares the reports on adjustments done to inventories that may be damaged, spoilt, etc., and coordinates the purchasing, inventory and warehousing functions.
• Establish practical stock monitoring measures to avoid overstocking, aged stock and Stock-outs.
• Source for third Party alternatives in the sites locality in the case of supply failures (especially for essential items like bread bun, NBC products etc.
• Responsible for stock Issuing at the site
• Carry out stock record keeping on daily basis. Effectively and orderly deployment of the stock cards.
• Responsible for stock document management and communication to the Support Office Team (upload on One-drive).
• Daily update of inventory worksheets, weekly and monthly report compilation
• Daily review of Audit by User report to determine user activities and monitor transaction delete frequency and investigate.

Qualifications

• Minimum of HND / B.Sc. with at least 2 years’ experience.
• Knowledge of accounting theories, principles, methods, practices, and terminology in a multidisciplinary and multi-functional environment.