Controller, Inventory (Spares) at DP World

Job Function

• Responsible for management of spare parts inventory for Ibadan NB operations and this include analysis, forecasting, monitoring of reorder levels, disposal of scraps and cash disbursement management.

Key Performance Areas

• Coordination of day-to-day running of spare parts store.
• Supervises the activities of the Inventory personnel in maintaining good warehousing best practice.
• Ensure timely branding of new stock of tyres before issuance for usage and taking to the system with serial and branded numbers.
• Monitoring re-order levels for stock items and making requests for purchase when such are reached, manually and on the system.
• Ensure there is Purchase Order for all material items supplied into the store.
• Ensure that all Store Issue Vouchers and work order print out are duly authorized before approving and closing.
• Ensure regular and periodic stock-count of Spare parts stocks, Lubricants and Tyre stock (to maintain integrity of stock position).
• Implementation of the company’s financial and commercial policies in the NB Brewery operations and advice on development of appropriate financial policies for the operation as it relates to inventory management.
• Ensure proper records (both system and manual) are kept for all stock items.
• Approve GRN for all customers’ invoices.
• Ensure of all Job orders and vehicle maintenance / repairs work orders into Instanta.
• Ensure proper branding of new stock of Tyres for ease of identification, reconciliation & accountability.
• Ensure proper documentation of all inventory items received and issued and carry out monthly reconciliation of the Stocks (Tyres, Spare Parts, and Lubricants) accounts.
• Maintain and manage tyre inventory for first expire first out.
• Ensure old parts are returned before collecting new parts.
• Ensure correct booking of all accounting entries relating to inventories in transport operations.
• Provision of accurate, reliable, and timely financial reports that will assist management in effective planning and decision making.
• Ensure used part are return to the scrap bin and recorded on the system.
• Making advertisement of all scrap items after selling committee decision
• Taking prospective bidders to see the scrap items.
• Analysing the submitted bids.
• Ensure sale advise letters are shared with the winning bidder.
• Ensure payment and removal of scraps by bidder.
• Ensure the scrap area is kept neat always.

Qualifications Required

• BSc/HND in Accounting, Business Administration, or any other related discipline.

Experience and Skills Required:

• Minimum of 3-5 years of experience.

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Job Function

• Manage fuel inventory for Ibadan NB operations, tracking system to record deliveries, shipments, issuances, probe capturing and stock level.
• Overseeing and managing the inventory of goods and products within an organization.
• The role involves ensuring accurate stock levels, minimizing losses, and optimizing the use of resources.

Key Performance Areas
Stock Management:

• Coordination of day-to-day running of diesel dump operations
• Supervises the activities of the fuel dispensing officers.
• Ensure quality test is carried out on diesel before discharge.
• Ensure a certificate of quality conformance accompanies every delivery.
• Confirm all necessary document (SIVs, ELM request) are duly sign before dispensing of fuel.
• Monitor re-order levels for the two tanks and ensure the minimum operating stock of 40% is strictly adhered to
• Ascertain the quantity of fuel at every supply and sign off with the supplier.
• Escalate to management cases of unsatisfactory fuel.
• Carry out daily reconciliation of fuel usage.
• Ensure daily dipping to ascertain quantity.
• Prepare weekly report of diesel collection.
• Ensure bi-weekly calibration of the dispensing meters and ensure they are always in good working order.
• Generation of GRN after every delivery
• Estimate quantity to be utilized monthly and notify management accordingly to avoid insufficiencies or excessive surplus.
• Ensure proper records (both system and manual) are kept.
• Weekly stock usage to be share on weekly basis.
• Report to upper management on stock levels, issues etc.

Digitalisation:

• Daily monitoring of fuel has been captured by probe for both trucks and stationery tanks.
• Reconciling of differences with Concept Nova personnel by way of sending daily probe captured.
• Checking of trucks fuel balance on arrival from trips before issuing another fuel.
• Maintaining accuracy and tolerance level of the probe
• Quick intervention on resolving issues pertaining probes with Fleet Controllers.
• Monitoring of fuel dispensed from the dump into respective places.
• Daily monitoring of probes status.
• Reporting of probes capturing on i-manager
• Approved of fuel on i-manager for both Dump, and Breweries
• Calculate time of approval hours on weekly basis in accordance with availability SOP
• Reconciling of fuel issued with that of Instanta.
• Collaborate with the technical support staff of Concept Nova for optimal probe performance.
• Daily export of i-manager with preloading report.
• Raising of daily fuel issued on Instanta and SAP.
• Reconciliation of SAP, INSTANTA and PHYSICAL on weekly basis.

Other tasks:

• Ensure compliance with internal controls.
• Ensure that all audit recommendations are promptly implemented.
• Ensure compliance with all health and safety rules of the site.
• Ensure daily cleaning of the two tanks.
• Any other job as may be assigned by Management.

Qualifications Required

• Degree in business, supply chain, logistics or related field.

Experience and Skills Required:

• 3 - 5 years of experience.
• Experience in the use of ERP like SAP.
• MS Office.
• Inventory management experience.
• Customer relationship management.