iRecruiters Africa is a fast-growing recruitment firm, offering world-class virtual recruitment & job posting services.
Mission
To be Africa’s trusted high quality talent providers, creating value-added partnership
Read more about this company
Provide full board support and liaising as necessary with directors and management: drafting and agreeing agendas, collating documents, distributing meeting packs, attending and minuting meetings and managing actions and the forward planner.
Maintains records for the companies and clients
Conducts electronic and hard copy filing
Prepares quasi-legal documentation when required
Collates Company Secretariat information at the request of the business
Maintains internal departmental system records
Liaises with external providers of services legal firms, auditors etc
Assist with induction process for Board members and senior executives, including due diligence requirements (e.g., passports, Criminal Record Checks) and more
Formal Meeting administration
Creation and distribution of soft copy packs via Diligent for board, committee and other meetings
Diary management
Meetings
Liaise with peer group for internally based meetings, including directors’ availability list/locations
Assist in the organisation of Legal & Compliance events
Manage E-mails correspondence for principals when required
Manage management Travel itinerary
Prepares itinerary for business trips, booking of conferences/training
Organize meeting arrangements for non-executive directors
Maintenance of templates e.g. letterheads, Executive Summaries, Action Logs, Agendas
Updating procedures to reflect changes and ongoing efficiencies
Act as point of contact for Company Secretariat
Responsible for answering calls/taking messages when managers or team are unavailable
Monitors and collates information from regular reports
Presentations
Preparation of presentations, likely to be using standardized templates and/or tidying up presentations
Requirements
First degree in Business Administration or Secretarial studies or any other relevant field from a reputable academic institution
Proven experience as a secretary or administrative support to senior executives
Experience from the real estate sector will be an added advantage
Solid organizational and time management skills
Ability to handle confidential information with discretion
Excellent written and verbal communication skills
Strong attention to details
Ability to work independently and as part of a team
Gmail
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