Company Secretary (Real Estate) at iRecruiters Africa Limited

Job Responsibilities

Company Secretariat Administration

• Provide full board support and liaising as necessary with directors and management: drafting and agreeing agendas, collating documents, distributing meeting packs, attending and minuting meetings and managing actions and the forward planner.
• Maintains records for the companies and clients
• Conducts electronic and hard copy filing
• Prepares quasi-legal documentation when required
• Collates Company Secretariat information at the request of the business
• Maintains internal departmental system records
• Liaises with external providers of services legal firms, auditors etc
• Assist with induction process for Board members and senior executives, including due diligence requirements (e.g., passports, Criminal Record Checks) and more
• Formal Meeting administration
• Creation and distribution of soft copy packs via Diligent for board, committee and other meetings
• Diary management
• Meetings
• Liaise with peer group for internally based meetings, including directors’ availability list/locations
• Assist in the organisation of Legal & Compliance events
• Manage E-mails correspondence for principals when required
• Manage management Travel itinerary
• Prepares itinerary for business trips, booking of conferences/training
• Organize meeting arrangements for non-executive directors
• Maintenance of templates e.g. letterheads, Executive Summaries, Action Logs, Agendas
• Updating procedures to reflect changes and ongoing efficiencies
• Act as point of contact for Company Secretariat
• Responsible for answering calls/taking messages when managers or team are unavailable
• Monitors and collates information from regular reports
• Presentations
• Preparation of presentations, likely to be using standardized templates and/or tidying up presentations

Requirements

• First degree in Business Administration or Secretarial studies or any other relevant field from a reputable academic institution
• Proven experience as a secretary or administrative support to senior executives
• Experience from the real estate sector will be an added advantage
• Solid organizational and time management skills
• Ability to handle confidential information with discretion
• Excellent written and verbal communication skills
• Strong attention to details
• Ability to work independently and as part of a team