Cashier at Medecins Sans Frontieres

Responsibilties

• Performing daily cash counts Controlling and monitoring cash payments from the cashbox and coding and recording cash transactions in the daily cashbook or accounting system,
• and investigating any discrepancies
• Following up on cash advances and ensuring they are duly settled
• Carrying out transfer requests between cash and safe box
• Checking the validity of invoices, approval signatories, and correctness of account codes
• Performing currency exchange operations when required.
• Assisting with the preparation of salary payments as required.
• Performing monthly reconciliations before closing the monthly accounts, managing bank reconciliations and monthly bank statements if applicable.
• In close collaboration with the Finance Assistant and under the supervisor of Finance Assistant/Deputy Finance Coordinator
• Controlling and monitoring cash payments from the cashbox and accurately coding and recording all cash transactions in the daily cashbook or accounting system in line with MSF financial procedures.
• Responsible for petty cash reconciliations, ensuring all balances are regularly verified and properly documented.
• Ensuring all financial transactions are supported by complete, original, and fully approved documentation in compliance with MSF policies and internal control standards.
• Ensuring strict adherence to MSF cash management procedures, including cash holding limits, payment thresholds, and safe custody of funds, particularly in field and high-risk operational contexts.
• Conducting daily cash counts and promptly reporting any discrepancies, irregularities, or suspected financial risks to the Finance Assistant and Deputy Finance Coordinator.
• Monitoring cash advances and ensuring timely follow-up and settlement in accordance with MSF financial policy and mission deadlines.
• Ensuring availability of petty cash funds through timely communication of replenishment needs based on consumption trends and operational requirements.
• Performing monthly cash reconciliations and supporting month-end closure activities in coordination with the Finance Assistant.
• Preparing, scanning, organizing, and archiving all financial documents according to MSF filing standards and month-end checklist requirements to ensure audit readiness.
• Ensuring all receipts and supporting documents meet MSF requirements (proper signatures, approvals, accuracy, completeness, and timeliness).
• Maintaining accurate records of recharge card issuance and ensuring proper reconciliation in line with mission procedures.
• Supporting the Finance Assistant and Accounting Manager in compiling financial documentation required for audits, internal controls, and reporting.
• Ensuring flexibility in performing additional finance-related tasks as required due to the evolving operational context of MSF Nigeria missions.
• Ensuring compliance with MSF internal control systems at all times, including segregation of duties, authorization flows, and documentation standards.
• Immediately reporting any suspected fraud, theft, loss of funds, or financial irregularities in line with MSF reporting protocols.
• Requesting technical support from the Finance Assistant, Accounting Manager, or Deputy Finance Coordinator when required for complex financial issues.

Qualifications

• Interested candidates should possess an OND / HND / Bachelor`s Degree in a relevant field.