Career Opportunities at Excellence Community Education Welfare Scheme (ECEWS)

Job Description

• Solely responsible for achievement of all project objectives in the state
• Provide overall leadership and coordination concerning implementation of the project at the State level.
• Facilitate a productive and safe work environment amongst the State project team optimal for achievement of project deliverables, with escalation to HQ if/when necessary.
• Work with the community, LGA and State level stakeholders as well as other relevant organizations to mobilize resources in support of the project in the State.
• Monitor and ensure compliance with the organization’s financial and programmatic policies.
• Foster a productive working relationship between the project team (including consortium members) and partner organizations including local professional associations while maintaining an excellent working relationship with counterparts at State and Local Government levels, USG implementing partners, and local institutions.
• Oversee quality of care interventions at project-supported health facilities, monitor and maintain technical quality of activities in all aspects of the project’s deliverables.
• The STL will remain current and knowledgeable about HIV care and treatment, health systems strengthening, service delivery and program planning - Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infection.
• Demonstrate sound knowledge of recent PEPFAR/CDC Programs, ability to lead team with record of target achievement, understanding of recent HIV program deliverables on Case finding, treatment initiation, viral suppression, monitoring, and evaluation with emphasis on granular data utilization for program routine program decisions and management.
• Oversee management of project assets at the State office and facility level.
• Work with State team to ensure timely submission of reports as required by HQ and donor.
• Facilitate knowledge sharing across the project pathway and ensure transmission of relevant information to and from HQ and donors to team members.
• Ensure performance management for staff towards achieving optimal output deliverables through utilization of objective performance metrics.
• Supervise individual and site work planning and harmonize with the State strategic plan as it relates to HIV programming.
• Demonstrate management, supervision, networking, and leadership skills working with large, complex programs and ability to multi-task, communicate clearly and represent the organization at various platforms.
• Lead and manage by motivating employees to remain optimistic even when faced with challenges and encouraging good performance and values to work.
• Diplomatic; demonstrate experience in undertaking high-level policy dialogue with different stakeholders - Well-developed written and oral communication skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
• Strong team building and organizational skills – Demonstrate success in leadership and management of multicultural environments providing leadership skills and experience to foster productive and united team of staff and ad-hoc/health facility staff with diverse but complementary skill set to achieve project goals and objectives.
• Demonstrate knowledge of strategic planning, administrative, and financial management systems - display ability to manage program operations (Admin, Logistics, Vendors, Finance, Fleet management) with high level of integrity, due diligence and in compliance with USAID and organizational rules, guidelines, and procedures.
• STL will exercise tact and diplomacy in an organizational setting, transparent, direct with substance, self-starter, self-disciplined, be innovative and creative. Ability to intervene with staff with diplomacy and firmness.
• The STL will perform all other duties relating to the project as assigned by his/her supervisor.

Minimum Recruitment Standard

• Degree in Medicine is compulsory. Master’s in public health or a related field will be an added advantage.
• Demonstrated experience working with PEPFAR programs and strong familiarity with CDC reporting requirements.
• 10+ years’ experience in leadership, management, operational and technical expertise with a preference in HIV care and treatment program implementation
• Strong leadership and coordination experience for multidisciplinary team and partner organization
• Strong program management and technical skills required.
• Experience in HIV care and treatment and prevention programs
• Familiarity with Nigeria’s health systems and reporting structure and demonstrated ability to collaborate with government level officials to strengthen program implementation.
• Excellent writing and communications skills, including demonstrated technical writing skills for publication.

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Project - ECEWS ACE 5

Job Description

• Responsible for managing and supporting the grants activities of the Accelerating Control of HIV Epidemic project in Akwa Ibom and Cross River State, a five-year, HIV program funded by USAID and managed by ECEWS.
• Oversee and monitor the implementation of activities, reporting, communications, and other functions to ensure successful execution of ACE-awarded grants in Akwa Ibom and Cross River states.
• Conduct routine monitoring and evaluation of grantee activities, validating and documenting activities, providing clear feedback in areas which may require improvement to achieve ACE program goals, and safeguarding against any potential or perceived misuse of funds.
• Organize and maintain meticulous records for each grantee, tracking and ensuring all necessary documentation (including individual grant agreements, milestones certifications, and payment requests/vouchers) are on file and are implemented on schedule.
• Act as primary contact point for all ACE grantees regarding technical inputs, progress on implementation, grant award inquiries, deliverables and milestones, budgets, payments, documentation, and compliant grant close-out.
• Serve as liaison between grantees, ACE technical/financial staff, and the ECEWS HQ to clearly document and address any necessary issues or challenges encountered during grant implementation.
• Work closely with individual grantees to identify and rectify any delays or problems encountered in the implementation of the grants, ensuring issues are reported immediately to the Finance and Administrative Manager and appropriate technical managers.
• Participate in the design and solicitation process for future awards as well as the selection of additional grantees; assume a lead role to ensure the process is well-managed and conducted in a timely manner so as to eliminate administrative funding gaps between each new set of grant awards.
• Ensure grantee adherence to ECEWS and donor funding requirements and act as a mentor as needed on USAID/ECEWS regulations.
• Assist ECEWS staff (back-stop and Contracting Officer) with accurate tracking and reporting for federally mandated reports as they relate to recipients of US Government funding.
• Manage the complaint close-out of grants awarded by the ACE Project.
• Oversee the coordination of timely payment based on approved milestones; work closely with grantees to enable CBOs to complete any delayed or incomplete milestones.
• Assist with the financial oversight and review/processing of payment documentation (receipts) for any cost reimbursable ACE grants (standard grants) as necessary.
• Collaborate with program staff to establish the program’s annual objectives and outline how to allocate the budget.
• Design and deliver assistance and training as appropriate for future grants programs to educate grantees on grant mechanism-specific (ie, FOG or standard grant) US Government regulations and requirements and provide mentorship in writing grant proposals, budgets, and obtaining donor funding.
• Draft regular reports on the grantees’ progress and activities for senior and technical management
• Contribute to project work plans, budgets, and annual/quarterly reporting.
• Other duties as assigned by the Director of Finance & Operations.

Minimum Recruitment Standard

• BSc. in Business Administration, Accounting, or related field and 7 - 9 years relevant experience.
• MSc. /MBA with 5 - 7 years relevant experience in an NGO setting
• 4 years of experience in a managerial role required.
• Prior experience working for an NGO.
• Experience and good working knowledge of USAID and other US Government organizations’ rules and regulations
• Demonstrate experience and familiarity with grant-making mechanisms and grantee management; experience administering FOGs is highly preferred.
• Knowledge of and prior experience with US Government rules, requirements, and regulations (such as familiarity with ADS 303) on solicitations and second-tier funding by prime recipients.
• Ability to effectively work independently.
• High-level organization and documentation skills, including the ability to track and manage the activities of others (grantees).
• Proficiency in Microsoft Office applications such as MS Word, Excel, and Power Point.
• Excellent diplomatic and communication skills, including strong written and oral abilities in English.

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Project - ECEWS ACE 5

Job Description

• The incumbent will work with the Grant Manager to provide lead administration for the management of awards and sub awards to include contracts, grants, and cooperative agreements.
• Will monitor workflows and help develop and implement systems to provide sound management control over ECEWS compliance with award terms and conditions and the organizational policies.
• Perform other duties as assigned.

Minimum Recruitment Standard

• B.Sc. / B.A Degree in Accounting, Finance and Business Administration or its recognized equivalent
• Master’s degree in finance and business Administration or its recognized equivalent
• 3 - 7 years relevant experience with donor contract, cooperative agreements, and grant regulations
• Demonstrate experience and familiarity with grant-making mechanisms and grantee management; experience administering FOGs is highly preferred.
• Knowledge of and prior experience with US Government rules, requirements, and regulations (such as familiarity with ADS 303) on solicitations and second-tier funding by prime recipients.
• Ability to effectively work independently and under the guidance of a supervisor.
• High-level organization and documentation skills, including the ability to track and manage the activities of others (grantees).
• Proficiency in Microsoft Office applications such as MS Word, Excel, and Power Point.
• Excellent diplomatic and communication skills, including strong written and oral abilities in English.

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Project - SPEED

Job Description

The Technical Officer – PMTCT &Pediatrics/Adolescents is responsible for day-to-day support of the Health management teams (HMT) and the Health care providers in the provision of PMTCT, HIV/ AIDS care and treatment services for AYPs, pregnant and lactating women as well as their children and families

Minimum Recruitment Standard

• Degree in Medicine, BSc Nursing Officer/Higher diploma nursing/clinical medicine (RH) with 3 years of continuous HIV program implementation or diploma in nursing/clinical medicine with 5 years of continuous HIV program implementation.
• Experience in establishing and sustaining working relationships with County’s Ministry of Health.
• Significant and up to date knowledge of the current ART, PMTCT, TB/HIV, HTC guidelines, standards, tools and best practices.
• Experience in HIV/AIDS care and treatment program implementation with demonstrated expertise in initiating care and treatment services in a public, faith based or private health facility.
• Demonstrated experience in organizing and facilitating training in HIV /AIDS prevention, care and treatment areas.
• Knowledge of PEPFAR Program reporting requirements including familiarity with the data collection and reporting tools.
• Proficiency in computer.
• Ability to work with limited supervision.
• Excellent communication, interpersonal, report writing and analytical skills.
• Dedicated team player with ability and experience to work in a multidisciplinary team.

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Project - SPEED

Job Description

• Will assist the Senior Technical Advisor (PSM) in the development of ECEWS in-house capacity among the various departments, implementing agencies (IAs) and all tiers of government in all aspects of logistics and supply chain management of health commodities.
• S/he will provide technical support and leadership to Nigeria’s efforts to strengthen the procurement and supply chain management system of health commodities using evidence-based data from the logistics management information system, to reduce stock-outs, lower costs and eliminate wastage in the States.
• The TO-PSM will ensure continuous availability of health products for service provision, liaise with state LMCU in following up with distribution plans to ensure last mile distribution of commodities to supported facilities by 3PLs; flagging off every delivery anomaly, not limited to deliveries by proxy, delivery at odd times etc.
• S/he will provide technical support and oversight in collaboration with the State LMCU to ensure completeness, accuracy and timeliness of LMIS reports submitted by facility focal persons, and State LMCU to prepare the Last Mile Distribution order and review same to ensure that prepared LMDs reflect LMIS reports submitted by supported health facilities in the State.

Minimum Recruitment Standard

• University Degree (MBBS), B. Pharm., B.Sc. in Public Health, B.Sc. in Supply Chain management with 3-5 years’ experience in Procurement and Supply Chain Management is required.
• Possession of an MPH or post graduate degree in a related field is an added advantage.
• 2- 4 years’ relevant experience in HIV prevention, treatment, and care programs.
• Good knowledge of health commodities management for infectious diseases, especially HIV/AIDS and TB.
• Good working knowledge of current National and WHO HIV/AIDS guidelines for prevention, treatment, care & support of adults and children.
• Familiarity with Nigerian public sector health system and NGOs is highly desirable.