Job Openings at Jhpiego Nigeria

Job Overview

• The Administrative Assistant (AA) will support administrative operations of the project in His/her respective offices and will be reporting to the Admin Manager.
• He/she will be responsible for all administrative reports in line with the agency and donor policies and regulations.
• The position of the Administrative Assistant is responsible for ensuring that office facilities are well maintained, cleaned and comfortable to live and work in. This position is specifically responsible for carrying out the activities related to office facility.

Responsibilities

• Responsible for ensuring that office facility is in good conditions and cleaned
• Manage stores and warehouse of the country office
• Lead store and warehouse replenishment process in order to avoid stock out and overstocking
• Input daily store receipts and issuances in the appropriate store management tool
• Managing the daily activities of the janitorial team and ensure they conform with internal office protocol
• Ensure that all that all document is properly filed and manage all documents archive
• Managing the relations with the Janitorial service companies for the office
• Support procurement of items that do not require competitive processes.

Required Qualifications

• University Degree or HND qualification from recognized higher institution
• 3 to 4 years of experience required
• Professional Certification in Project Management or MBA is an added advantage
• Demonstrated administrative experience in a structured organization is an advantage
• Excellent computer skills Excellent Customers Service skills
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Excellent presentation skills and verbal and written communications skills
• Previous experience working INGO
• Proficiency in word processing, Microsoft Office and database software.

We Offer
Jhpiego offers competitive salaries and a comprehensive employee benefits package including:

• Medical and dental plans;
• Paid vacation, holidays and sick leave;
• Personal accident insurance; 403(b) retirement plan;
• Life and disability insurance;
• Travel insurance;
• Education assistance plan and more.

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Job Description

• The Finance Officer will provide support in the implementation of financial operations of the organization.
• Review, make necessary recommendations and implement policies and procedures for the general operation of the organization and its related activities.

Responsibilities

• Support the Finance Manager in preparing annual budgets and quarterly financial forecasts for Jhpiego Nigeria office
• Ensure compliance with JHPIEGO’s financial management systems and internal controls in the Nigeria office
• Support in preparing periodic budget updates and burn rates to project directors
• Prepare periodic donor reports for assigned projects and awards
• Ensure all financial transactions are in accordance with generally accepted accounting principles, and that transactions are correctly entered into QBs accounting system.
• Support in preparing monthly payroll and ensure all statutory deductions are made.
• Support the finance manager in preparing and consolidating periodic financial reports and respond to all financial queries from headquarters in Baltimore.
• Lead document retention protocols in line with donors and organization policies.

Required Qualifications

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• Master's Degree in Accounting or professional qualification (CPA, ACCA or recognized equivalent) will be an advantage
• 5 to 6 years relevant experience in finance or accounting
• Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements a plus
• An understanding of maintenance of ledger entries, books keeping skills and bank.
• Computers skills including use of spreadsheets and/or accounting packages
• Knowledge of Generally Accepted Accounting Principles, GAAP
• Financial and computer skills – working knowledge of database applications, word processing and Excel, as well as experience with accounting software
• Excellent organizational skills, detail-oriented and high degree of accuracy
• Strong analytical skills and sound judgment
• Excellent interpersonal skills to effectively interact with all levels of staff and partners
• Good oral and written communication skills to effectively communicate findings and analyses
• Be cooperative, hardworking, flexible & dependable
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
• Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
• Ability to work independently and as a member of a team
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision
• Previous experience with nonprofit organization will be an added advantage.

We Offer
Jhpiego offers competitive salaries and a comprehensive employee benefits package including:

• Medical and dental plans.
• Paid vacation, holidays and sick leave.
• Personal accident insurance; 403(b) retirement plan.
• Life and disability insurance.
• Travel insurance.
• Education assistance plan and more.

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Overview

• The Knowledge Management and Communications Optimizer will contribute to improving the visibility of the RISE program led by Jhpiego Nigeria. 
• S/he will develop communications products to showcase the work of RISE to key constituents, including but not limited to the donor, Government of Nigeria, policy makers, partner organizations, the media, and academic and research institutions.
• S/he will communicate the mission, projects, events, resources and success stories as well as plan and coordinate promotional events and develop strategic communications, to various targeted audiences.
• S/he will support the development of multi-media user friendly communications for all RISE activities an support in documentation and archiving of RISE Knowledge management products.

Responsibilities

• Increase visibility and outreach for Jhpiego programs – RISE through development of communications products
• Work closely with the RISE senior management and KM team to coordinate the implementation of a comprehensive internal and external relations, communications and publications strategy
• Execute the communications strategy and plan for RISE Nigeria
• Assist with development of communications plans for major tasks or projects as needed
• Develop stories/narratives about the work and best practices of RISE for a variety of media
• Develop and implement strategy for better internal communications of the RISE program
• Write narratives and program information in a reader friendly manner for use on the RISE and Jhpiego platforms and other channels
• Develop talking points for staff for media events
• Assist in the coordination of media and external events for the program
• Develop IEC materials, job aids, publications and presentations as needed
• Work with informatics and graphics support to develop infographic content to enhance quality of reports and communication products
• Adapt communications products to meet program needs
• Work closely with KM and communications team to organize knowledge sharing and capacity building activities and events
• Support the development of RISE knowledge management systems

Required Qualifications

• Bachelor’s Degree in Communications, Mass Media, Public Relations or related discipline.
• Minimum of 2 years experience in communications with NGOs, media houses or development agency .
• Experience working with infographics software.
• Experience working on knowledge sharing and transfer processes and activities.
• Ability to communicate and engage confidently; manage competing priorities.

We Offer
Jhpiego offers competitive salaries and a comprehensive employee benefits package including:

• Medical and dental plans
• Paid vacation
• Holidays and sick leave
• Personal accident insurance
• 403(b) Retirement plan
• Life and disability insurance
• Travel insurance
• Education assistance plan and more.

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Overview

• The optimizer will support RISE team to ensure sustainable, high quality and efficient program management and contribute to program support provided to RISE state and Country office program.
• With supervision and guidance from the RISE senior program officer, the optimizer staff will monitor daily and weekly achievements, collate, analyze and write report of daily achievement and contribute to program efficiencies.
• The Optimizer will support adhoc management documentation, maintain directory trackers, support GSR trackers, activity budget development, minutes of meetings and documentations.

Responsibilities

• Provide support to RISE program with focus on program management
• Support the implementation of activities, preplanning logistics, participants logistics, documentation and overall support
• Collect and manage relevant national and sub-national data including drafting data collection tools, leading data collection, managing and analyzing data sets, synthesizing analyses from data to support decision making;
• Conduct operational assessments and gap analyses to inform program implementation design and decision making
• Support logistics and management of subawards documents and trackers
• Support weekly project progress reports collations, including preparing periodic reports and/or presentations on areas of focus while closely maintaining deadlines;
• Support country office level program meetings, logistics and reporting
• Manage program inventory and documentation
• Maintain excellent working relationships with relevant national, provincial, district and facility staff;
• Manage RISE adhoc accountability matrix and volunteer database
• Manage RISE program trackers (GSRs, activities schedules and Issue/Incidence log)
• Manage stakeholder’s directory, update regularly and document
• Prepare and process relevant program documents as necessary
• Perform any other duties as assigned by leadership

Required Qualifications

• Bachelor Degree (preferred) Health / Social sciences, Public Health or its equivalent experience with a formal qualification.
• Minimum of 2 years experience working with an international and or local NGO
• 2 years’ experience in program/project management
• Strong reporting and data analytic skills required

We Offer
Jhpiego offers competitive salaries and a comprehensive employee benefits package including:

• Medical and dental plans
• Paid vacation
• Holidays and sick leave
• Personal accident insurance
• 403(b) Retirement plan
• Life and disability insurance
• Travel insurance
• Education assistance plan and more.