Administrative Assistant at Jhpiego - John Hopkins University

Job Overview

• The Administrative Assistant (AA) will support administrative operations of the project in His/her respective offices and will be reporting to the Admin Manager.
• He/she will be responsible for all administrative reports in line with the agency and donor policies and regulations.
• The position of the Administrative Assistant is responsible for ensuring that office facilities are well maintained, cleaned and comfortable to live and work in. This position is specifically responsible for carrying out the activities related to office facility.

Responsibilities

• Responsible for ensuring that office facility is in good conditions and cleaned
• Manage stores and warehouse of the country office
• Lead store and warehouse replenishment process in order to avoid stock out and overstocking
• Input daily store receipts and issuances in the appropriate store management tool
• Managing the daily activities of the janitorial team and ensure they conform with internal office protocol
• Ensure that all that all document is properly filed and manage all documents archive
• Managing the relations with the Janitorial service companies for the office
• Support procurement of items that do not require competitive processes.

Required Qualifications

• University Degree or HND qualification from recognized higher institution
• 3 to 4 years of experience required
• Professional Certification in Project Management or MBA is an added advantage
• Demonstrated administrative experience in a structured organization is an advantage
• Excellent computer skills Excellent Customers Service skills
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Excellent presentation skills and verbal and written communications skills
• Previous experience working INGO
• Proficiency in word processing, Microsoft Office and database software.

We Offer
Jhpiego offers competitive salaries and a comprehensive employee benefits package including:

• Medical and dental plans;
• Paid vacation, holidays and sick leave;
• Personal accident insurance; 403(b) retirement plan;
• Life and disability insurance;
• Travel insurance;
• Education assistance plan and more.